About the job
We are seeking a meticulous and proactive Personal Assistant to provide comprehensive support to our client. This role involves conducting in-depth research, managing data entry and CRM updates, and coordinating emails. The primary focus is on developing and maintaining a robust database of professional contacts, ensuring that all records, communications, and follow-ups are meticulously organized and up-to-date.
The ideal candidate will have a strong attention to detail, a proactive mindset, and be comfortable with tasks involving research, spreadsheets, and construction-related activities such as construction takeoffs (required).
Key Responsibilities
- Conduct extensive research on specific towns/locations as directed by the client.
- Identify and research high-end professional workers, including:
- Interior Designers
- Architects
- Other relevant industry professionals
- Build, update, and maintain a database/list using Excel or CRM tools.
- Accurately input and manage client and prospect information in spreadsheets.
- Send initial outreach emails to potential contacts.
- Perform email follow-ups and track responses.
- Ensure the spreadsheet and CRM are organized, accurate, and fully updated.
- Maintain complete control and consistency of data records.
- Conduct construction takeoffs (this is a required skill).
- Assist with additional research and administrative tasks as needed.
Requirements
- Demonstrated experience in research, data entry, and CRM or Excel management.
- Exceptional organizational and attention-to-detail skills.
- Experience with professional email correspondence and follow-ups.
- Able to manage and maintain structured databases.
- Proven experience in performing takeoffs (MUST-HAVE).
- Ability to work independently and adhere to detailed instructions.
- Strong written communication abilities.
- Familiarity with high-end or professional service industries is advantageous.