About the job
ABOUT SOTHEBY'S
Founded in 1744, Sotheby’s stands as the world’s leading marketplace for art and luxury. We facilitate access to and ownership of extraordinary artworks and luxury items through various avenues including auctions, private sales, e-commerce, and retail outlets. Our trusted global platform is backed by cutting-edge technology and a network of specialists across 40 countries and 70 categories, ranging from Contemporary Art to Jewelry, Watches, and Design, and including collectible cars and real estate. Sotheby’s is dedicated to the transformative impact of art and culture, striving to cultivate inclusivity, sustainability, and collaboration within our industries.
RESPONSIBILITIES
Front Desk & Client Relations
- Warmly greet and assist all visitors in a friendly and professional manner.
- Handle incoming calls and emails, directing inquiries to the appropriate parties.
- Manage scheduling for appointments and meeting room reservations.
- Provide comprehensive information regarding exhibitions, artists, and gallery services.
- Uphold an exceptional standard of customer service consistently.
Gallery Operations
- Ensure reception and gallery spaces are clean, organized, and visually appealing.
- Collaborate with specialists to display and present artworks in gallery vitrines, maintaining high standards of arrangement.
- Oversee gallery display materials and maintain accurate inventory for exhibitions and displays.
- Monitor visitor flow and assist with logistics for exhibitions.
- Support the installation of exhibitions, events, and private viewings as needed.
- Manage and secure delivery permits for exhibitions and event logistics.
- Assist with coordinating and supervising contractors and suppliers during gallery operations.
- Collaborate with internal teams on daily operational matters.
Shipping & Logistics Coordination
- Coordinate domestic and international shipments of consignments and gallery materials.
- Gather and compare shipping quotes from approved carriers and service providers.
- Prepare and manage all necessary shipping documentation, including commercial invoices and packing lists.

