About the job
AECOM is looking for a highly skilled Senior Document Control Manager to join our dynamic team in Makkah, Saudi Arabia. In this pivotal leadership role, you will manage all facets of document management, control, and compliance within our organization. With over 15 years of extensive professional experience, you will lead a motivated team focused on maintaining the integrity, accessibility, and security of essential organizational documents while ensuring compliance with regulatory standards, global best practices, and evolving governance frameworks.
- Formulate, execute, and sustain comprehensive document control policies, procedures, and systems to ensure organizational compliance, operational efficiency, and strategic alignment.
- Provide visionary leadership and mentorship to the document control team, promoting professional growth, driving performance excellence, and enabling succession planning.
- Oversee the complete document lifecycle, encompassing creation, review, approval, distribution, storage, retrieval, archiving, and secure disposal in line with retention schedules.
- Set and enforce document naming conventions, version control protocols, and change management procedures across the organization, ensuring consistency and compliance.
- Conduct thorough audits and quality assurance reviews to confirm adherence to document control standards, identify improvement opportunities, and mitigate organizational risks.
- Evaluate document management workflows and propose strategic process enhancements to improve efficiency, decrease operational risks, and support organizational expansion.
- Ensure all documents fulfill regulatory, legal, and organizational requirements through systematic review, validation, and governance oversight.
- Maintain and refine document management systems and databases, guaranteeing data integrity, accessibility, and alignment with technological advancements.
- Produce strategic reports on document control metrics, compliance status, team performance, and governance trends for senior management and stakeholders.
- Collaborate with cross-functional departments and senior leadership to understand evolving document demands and offer tailored strategic solutions.
- Design and implement comprehensive training and development programs on document control procedures, system utilization, compliance obligations, and best practices in information governance.
- Manage document retention schedules, oversee the secure disposal of obsolete records, and ensure compliance with data protection and archival regulations.
- Advise senior management on information governance strategy, regulatory compliance frameworks, and emerging industry standards to aid organizational decision-making.

