About the job
Job Title: Senior Project Coordinator
Job Type: Permanent, Full-time
Reporting to: Head of US Field Operations - US
Location: Remote, USA
Inizio Ignite serves as the global advisory partner for health and life sciences, integrating a wealth of expertise across diverse sectors including Research Partnership, Putnam, Vynamic, and STEM. Driven by purpose, passion, and precision, we partner with clients to create significant impacts, enhance performance, and implement sustainable changes that benefit patients. Our STEM team leverages benchmarking and evidence-based methodologies to ensure alignment and bolster performance. We cater to various clients in brand & commercial, Medical Affairs, and sales, providing expertise in data, research, insights, strategic brand alignment, and performance benchmarking for sales teams and Medical Science Liaisons. From initial development stages to loss of exclusivity, we aim to simplify complexities, unlock value, and facilitate seamless collaboration at each critical moment, supporting informed, insight-driven decisions that propel innovation forward.
Job Purpose:
Assist Project Leaders across the US in managing field visit scheduling by coordinating with freelance field workers based on project timelines, geographical distribution, and worker availability. Flexibility is essential as our team is trained to operate across various geographies to meet business needs.
Roles and Responsibilities:
Project Setup:
- Develop and maintain the Project Scheduling database.
- Assign field visits to field workers, ensuring target numbers are achieved with optimal geographic coverage.
Provide project overviews to field worker teams, including:
- Company, product details, contact information, field visit start and end dates, briefing dates, and expected delivery dates for briefing documents and workbooks. Include standardized booking emails and notes.
Communication with Field Workers:
- Maintain individual trackers for each project, monitored weekly.
- Facilitate invitations to project briefings and debriefings.
Achieve Project Scope:
- Ensure the agreed-upon scope for field visits and interviews is met for each project as per client requirements.

