About the job
As a Transport Administration Officer, you will play a vital role in supporting our Bulk Transport operations. Your primary responsibilities will include precise data entry, invoicing support, records management, and effective coordination with internal teams, drivers, customers, and regulatory bodies. This position is essential for ensuring the accuracy of transport documentation, compliance with billing standards, and the smooth execution of administrative workflows in accordance with our company's established procedures.
- Accurately enter daily data into the Translogix system, including processing driver run sheets, proof of deliveries (PODs), weighbridge tickets, and SPA documentation.
- Proactively identify and communicate with drivers and operations teams to resolve discrepancies or questions that may arise.
- Handle daily invoicing and creditor invoices for the Bulk Transport department.
- Assist in job bookings and the creation of consignment notes.
- Maintain meticulous and up-to-date records within company systems.
- Collaborate with customers and external stakeholders to facilitate invoice processing and enhance service delivery.
- Provide comprehensive administrative support across transport operations as needed.
- Support compliance initiatives, including internal audits and preparations for financial audits.
- Step in during team absences to ensure continuous business operations.
- Champion and uphold the company’s commitment to Zero Harm and workplace safety principles.
- Perform other duties as required at the position level.

