About the job
Join the Capital Factory Team as a Venue Coordinator!
Based in the vibrant city of Austin, Texas, this full-time, in-office role is an exciting opportunity to immerse yourself in the world of events and venue management. You will report directly to the Events Manager and play a vital part in our dynamic Events & Venue Team.
As a Venue Coordinator, you'll be involved in all aspects of venue activations and event management. Your primary responsibilities will include supporting and coordinating programs for the Center for Defense Innovation and collaborating with corporate partners such as Army Futures Command, AFWERX, and DIU. You'll assist in organizing pitch competitions, hackathons, roundtables, roadshows, summits, and other key events throughout the year, including SXSW and Austin Startup Week.
Your Key Responsibilities
- Manage both internal and external venue requests with professionalism and prompt communication.
- Assist in organizing Capital Factory events, focusing on:
- Coordinating event spaces and vendor management, including catering and catering logistics.
- Overseeing venue setups and ensuring proper communication regarding floor plans and furniture arrangements.
Your Success Indicators
- Effectively project manage multiple events simultaneously, ensuring all logistics and deliverables are tracked from start to finish.
- Collaborate with cross-functional teams to maintain strong relationships and ensure timely progress on event deliverables.
- Coordinate marketing needs for events, including communications and website updates.
- Maintain comprehensive event documentation, including timelines and related materials.
- Manage event budgets effectively, monitoring expenses to stay within scope.
- Proactively suggest improvements for workflows and communication processes within the event team.
- Assist with administrative tasks and support the Venue team in preparing for upcoming events.
- Capable of lifting up to 30 pounds to assist with room setups and vendor support.
About You
- You have a passion for special events and enjoy working collaboratively in a team environment.