About the job
Join our dynamic team at remote-raven as a Virtual Purchasing Administrator, a fully remote position based in the Philippines. In this pivotal role, you will enhance our purchasing operations through efficient digital workflows. Your responsibilities will include creating and managing electronic purchase orders, ensuring vendor and item data accuracy, and liaising with suppliers through email and online platforms. This position demands meticulous attention to detail, adherence to procurement policies, and timely collaboration with project and purchasing teams to ensure on-budget and profitable projects.
Key Responsibilities:
- Generate, submit, and modify purchase orders within our ERP/purchasing system; monitor order status, address discrepancies, and maintain organized supporting documentation.
- Engage with suppliers digitally to obtain quotes, verify pricing and availability, follow up on deliveries, and address basic queries regarding orders and invoices.
- Maintain precise records for vendors, items, and pricing; update catalogs, preferred vendor lists, and vendor tracking sheets to bolster our purchasing power.
- Assist with inventory and job buyouts by entering and updating project-specific POs, aligning pricing with established quotes, and ensuring cost data accuracy in Sage or similar systems.
- Prepare and format recurring reports (e.g., vendor spending, PO accuracy, budget vs. actual at cost code level, commodity price trends) for internal distribution via Ninety.io or other assigned tools.
- Support digital fleet and asset tracking by updating vehicle and tool records according to information provided by field teams, without requiring in-person inspections.
- Ensure compliance with all internal procurement policies, approval workflows, documentation standards, and audit requirements by maintaining standardized templates and checklists.
- Monitor market and commodity pricing for key electrical materials, report significant changes, and summarize potential savings or risks for the purchasing or project teams regularly.