About the job
Join our dynamic team at AUTODOC as a Working Student - Front Desk Administrator (m/f/d). In this engaging role, you will be the welcoming face of our Berlin office, serving as the first point of contact for employees, visitors, and external partners, while ensuring a well-organized and friendly workplace atmosphere.
Your responsibilities will include assisting the Workplace team with front desk operations, managing mail and packages, maintaining kitchen and office cleanliness, and contributing to the overall smooth operation of our office environment. If you are a person who thrives on interaction, enjoys creating organized spaces, and is eager to foster a positive office culture, we would love to hear from you!
We offer a flexible schedule accommodating 20 working hours per week that suits your availability. Apply today!
Key Responsibilities:
Front Desk & Visitor Experience
- Greet employees, visitors, and guests warmly and professionally.
- Manage the front desk during business hours, serving as the main contact for office-related inquiries.
- Register visitors and inform hosts upon their arrival.
- Maintain a tidy and organized reception area and common spaces.
- Contribute to a vibrant and friendly office atmosphere.
Mail & Package Management
- Receive, sort, and distribute incoming mail and packages efficiently.
- Notify employees of deliveries and ensure prompt distribution.
- Coordinate outgoing shipments and arrange for courier pickups as needed.
- Keep the mail and package area organized.
Office & Kitchen Upkeep
- Conduct regular inspections of shared areas to ensure cleanliness and functionality.
- Monitor and replenish kitchen and office supplies (coffee, snacks, paper, etc.).
- Check meeting rooms and common areas, resetting them as necessary.
- Assist with inventory checks and report low supplies.
Workplace Support
- Assist the Workplace team with daily operational tasks.
- Help prepare for new team members (e.g., welcome kits, office tours).
- Support small office events or team gatherings as needed.
- Report maintenance or cleaning issues to the Workplace team.