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Experience Level
Experience
Qualifications
Proven experience in office management or related fields. Strong organizational skills with attention to detail. Excellent communication and interpersonal skills. Ability to multitask and prioritize tasks effectively. Proficient in Microsoft Office Suite and other relevant software.
About the job
RR Donnelley is hiring a Lead Office Services Associate in New York. This position takes the lead in daily office operations and supports colleagues across departments. The role focuses on keeping workflows smooth and helping the team work efficiently.
About RR Donnelley
RR Donnelley is a leading global provider of marketing and business communications, providing integrated solutions to help businesses connect with their customers and drive results. Join us and be part of a dynamic team dedicated to innovation and excellence.
Join our dynamic team at RR Donnelley as an Office Services Associate. In this role, you will be an essential part of our operations, ensuring smooth and efficient office services.You will engage in various tasks including managing office supplies, assisting with mail distribution, and providing support to different departments as needed. This position is id…
RR Donnelley is looking for an Office Services Associate in New York. This position supports daily office operations and helps keep the workplace running smoothly. Role overview The Office Services Associate manages a range of administrative tasks and assists with essential office functions. The work centers on keeping the office organized and supporting colleagues as needed. Key responsibilities Handle routine administrative duties Support general office functions and processes Contribute to a collaborative and efficient workplace Work environment This role is part of a team focused on maintaining a productive office setting. Collaboration and reliability are important in daily tasks.
Role overview RR Donnelley is seeking an Office Services Associate to join the New York office. This position plays a key part in supporting daily office functions and ensuring that operations stay on track. Responsibilities Assist with a variety of general office tasks as needed Support teams to help maintain an efficient workflow Contribute to a collaborative and productive office environment Who will thrive in this role This position is well suited to individuals interested in gaining experience in office services. Those who enjoy working with others and staying active in a busy office will find this role rewarding.
Role Overview RR Donnelley is seeking a Lead Office Services Associate in New York. This role plays a key part in supporting daily office operations and maintaining high service standards. The position involves guiding a team that handles essential office services, with a focus on smooth workflow and reliability. What You Will Do Lead and support the office services team to deliver consistent, high-quality service Promote teamwork and a collaborative approach to daily tasks Help ensure office operations run efficiently and without interruption What We Look For Experience in an office services or administrative support role Strong leadership and communication skills Ability to encourage collaboration and drive team performance
Join our dynamic team at RR Donnelley as an Office Services Associate. In this pivotal role, you will be responsible for managing various office services to enhance our operational efficiency. Your contributions will ensure a seamless office environment that supports our team's productivity.
Role overview RR Donnelley is hiring a Lead Office Services Associate in New York. This position takes the lead in daily office operations and supports colleagues across departments. The role focuses on keeping workflows smooth and helping the team work efficiently.
Join our dynamic team at RR Donnelley as a Lead Office Services Associate, where you will play a pivotal role in supporting our legal and document processing departments. In this full-time position based in New York, you will be responsible for overseeing daily office operations, ensuring efficient document management, and providing exceptional service to our clients. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. You will lead a team of associates, fostering a culture of excellence and continuous improvement.
RR Donnelley is seeking an Office Services Associate in New York to help keep daily office operations running smoothly. This position plays a key part in supporting staff and maintaining an organized workplace. What you will do Manage and replenish office supplies to ensure teams have what they need Assist with mail services, including sorting and distributing incoming and outgoing mail Support a range of administrative tasks as needed by the office Who succeeds in this role Proactive and attentive to details Comfortable handling multiple tasks throughout the day Committed to providing reliable and helpful service to colleagues This role is ideal for someone who enjoys supporting others and contributing to a well-run office.
Full-time|$55K/yr - $70K/yr|On-site|Syracuse, New York, United States
Join Labella Associates as a Project and Office Administrator, where you will play a crucial role in facilitating the day-to-day administrative operations of our projects. In this dynamic position, you will collaborate closely with Project Managers and Project Architects, ensuring the seamless flow of information and effective management of administrative responsibilities.As the primary point of contact for administrative tasks, you will oversee project documentation, maintain communication with clients, and support our team in delivering exceptional project outcomes. Your ability to communicate clearly and effectively, both in writing and verbally, will be essential for success in this role.We are seeking a candidate with at least 10 years of experience in administration, accounting, and management, particularly within the construction industry. While the responsibilities outlined here are not exhaustive, they highlight the key functions expected of the Project and Office Administrator, with opportunities for growth and additional responsibilities as you progress in the role.Key Responsibilities:Participate in project kick-off meetings to identify and assign administrative functions.Assist in managing project documentation, including New York SED, SUCF, and DASNY submissions.Collaborate with Project Managers to maintain and track Construction Administration software (e.g., Master Library, Procore), ensuring proper archiving of RFIs, RFPs, CEs, minutes, and submittals.Oversee project startup items, including the management of bonds, insurance, and contractor deliverables pre-contract execution.Prepare change orders, punch lists, and other project documentation in conjunction with the PM.Coordinate Contractor’s Payment Requisitions and generate project field reports, distributing relevant information to team members.Manage project closeout requirements, including final payment applications and operations manuals.Maintain the Project Information File throughout the project lifecycle.
Full-time|On-site|New York City, NY, United States
6sense is seeking an Associate Office Manager to support the team in New York City. This position centers on keeping daily office operations running smoothly and maintaining an organized, productive workspace. Role overview The Associate Office Manager will coordinate administrative tasks and help foster a welcoming environment for colleagues. Attention to detail and a proactive approach are important in this role. What you will do Oversee daily office operations to ensure everything runs efficiently Coordinate various administrative duties as needed Support efforts to create a positive and organized workplace Who succeeds here This role suits someone who enjoys a busy setting and takes pride in supporting others. A passion for organization and a collaborative spirit are valued in this position.
About UsAt Office Hours, we are a leading on-demand expert network that connects top-tier organizations with trusted experts across various fields of knowledge. Our experts benefit from monetizing their expertise through advisory roles, projects, and AI model training. We take care of the complex processes behind the scenes—such as screening, compliance, scheduling, and payment—allowing knowledge sharing to focus on delivering impactful insights.As a rapidly growing and profitable company, we are expanding our expert network and launching innovative products and offices, with our headquarters in San Francisco and additional locations in Brooklyn and Bangalore. Our clientele includes some of the fastest-growing names in digital health, technology, investment, consulting, and AI Labs, all supported by leading marketplace investors and operators from companies like DoorDash, Airbnb, and Affirm.Our VisionWe believe that human knowledge is the world’s most valuable asset. Despite our interconnectedness, much of this knowledge remains untapped and underutilized. Our mission is to make human knowledge easily accessible and scalable by crafting tools for the knowledge economy of the future.Role OverviewAs a Client Solutions Associate, you will be at the forefront of connecting our clients with the right experts. You will play a crucial role in expanding our network and enhancing our impact by facilitating qualitative interviews between clients and subject matter experts.This dynamic role demands a proactive approach and adaptability, with each day presenting new challenges. Strong client communication skills are essential as you work to refine processes that improve our service quality. Collaborating closely with our product and engineering teams, you will help translate client feedback into actionable product enhancements.We seek individuals who are eager to embrace the challenges and rewards of business growth while fostering a loyal user base.Key ResponsibilitiesAs a Client Solutions Associate, you can expect to engage in the following:Client-Expert Connections: Identify and match experts to clients for research interviews, maintaining ongoing communication to ensure successful connections and high client satisfaction.Project Management: Oversee your clients' research projects, ensuring they meet deadlines and quality standards.
Better Mortgage is looking for an early-career Associate to join the Office of the CEO & COO in New York City. This in-person role places you at the center of major business decisions, working directly with executive leadership at the World Trade Center headquarters. The position is designed for someone ready to take on meaningful responsibility early in their career, with a strong focus on ownership and high expectations for performance. Role overview This is not a typical BizOps, Strategy, or RevOps role. The Associate will work closely with the CEO and COO, supporting them on high-impact business challenges and gaining direct exposure to the company’s decision-making processes. The role demands initiative, analytical thinking, and a readiness to contribute hands-on to the company’s growth and operations. Key responsibilities Work alongside the CEO, COO, and senior leadership on complex, high-priority business issues. Develop independent, data-driven insights and challenge assumptions as needed. Lead projects from problem identification and data analysis through to recommendations and execution. Analyze business operations, including new product and service assessments, to improve efficiency or reduce costs. Identify bottlenecks in the conversion funnel and measure their impact. Highlight and prioritize inefficiencies related to cost, time, and conversion. Translate findings into actionable recommendations and work with teams to implement improvements. Contribute to building and refining systems and processes that support revenue growth. Collaborate with Sales, Marketing, Finance, and other teams to strengthen operational frameworks. Location This position is based at Better Mortgage’s headquarters in New York City, located at the World Trade Center. Regular, in-person collaboration with executive leadership is required.
Why Join Charlie Health?At Charlie Health, we recognize the significant barriers that individuals face when seeking care for mental health conditions, substance use disorders, and eating disorders. These challenges often include limited local resources and long wait times, which can leave individuals feeling overlooked. Our mission is to transform this landscape by providing accessible, personalized behavioral health treatment through virtual care, ensuring that clients feel connected with their caregivers, their support systems, and their communities. As we expand our reach, we’re committed to redefining behavioral health treatment and enhancing the quality of care for those with complex needs.If you’re passionate about utilizing your skills to foster meaningful change and improve access to critical care, we invite you to be a part of our dynamic team.About the RoleWe are looking for a highly skilled Senior Analyst/Associate to join the Office of the CEO, reporting directly to the Chief of Staff. This pivotal role is integral to the company’s decision-making process.You will leverage structured project management skills alongside meticulous KPI and data analysis to ensure organizational alignment and accountability. In this role, you will facilitate initiatives spearheaded by the CEO and Chief of Staff, craft performance reporting, coordinate cross-functional workflows, and ensure that key priorities are advanced with clarity and urgency.This position is perfect for someone who is analytical, detail-oriented, organized, and driven by the challenge of helping a high-growth company maintain operational excellence.Key ResponsibilitiesKPI Tracking, Analysis & Performance InsightsDevelop and maintain dashboards, models, and reports that showcase business performance and emerging trends.Analyze core metrics to identify inflection points, risks, and opportunities, translating findings into actionable insights for the CEO and Chief of Staff.Collaborate with analytics and operational leaders to ensure that reporting is accurate, consistent, and aligned with the company’s strategic goals.Contribute to monthly and quarterly reviews, CEO summaries, and data-driven narrative updates.Project Management & ExecutionManage cross-functional projects effectively to ensure timely execution and alignment of objectives.
Full-time|$70K/yr - $78K/yr|On-site|Ithaca, New York, United States
Join LaBella Associates as a Service Coordination Analyst within our Program Management Services Division, supporting our client’s Workforce Management & Resource Planning office throughout New York State.Our Program Management Services Division delivers comprehensive management solutions for intricate projects and long-term capital programs. We configure project teams to offer a tailored blend of business consulting, project management, financial oversight, and technical support.As a Service Coordinator, you will play a vital role in overseeing, coordinating, and facilitating customer service requests. Your focus will be on ensuring exceptional customer service and accurately tracking company performance against established goals. You will manage workflows related to new service installations, upgrades, and relocations, collaborating directly with local stakeholders and the Integrated Planning and Scheduling team to maximize customer satisfaction.Salary Range: $70,000 - $78,000The offered salary may vary based on several factors, including the candidate's relevant experience, education, and work location.
LOCATIONNew York, NY (hybrid work - required to be in office 2-3 days/week)ABOUT THE ROLEAt Ascend Interplay, we are a dynamic multi-family office dedicated to enhancing our member services team. We are seeking an exceptionally organized Client Success Associate who excels in prioritizing diverse tasks and projects. Collaborating closely with our investment and operations teams, you will address client needs and drive significant progress. Your proactive and detail-oriented approach will be pivotal in delivering customized solutions to our member families, leveraging your analytical and communication skills in a fast-paced, goal-oriented environment.WHAT YOU’LL DOProvide vital support to the member services team by coordinating with family principals, internal teams, vendors, and custodians to deliver an exceptional, high-touch experience that anticipates and surpasses client expectations.Facilitate solutions for member families across regular agenda items and special projects.Conduct research and develop relevant tax, estate planning, and insurance strategies, collaborating with domain experts as necessary.Work alongside the investment team to formulate and execute customized asset allocation and cash management plans.Assist in tracking investment performance and progress for both internal and external reporting.Aid in onboarding new families and enhancing our client service offerings.Ensure compliance with SEC guidelines to protect both the firm and its clients.WHO YOU AREA proactive self-starter eager to learn and achieve excellence.A versatile problem solver who embraces challenges and responsibilities.An organized multi-tasker capable of managing priorities and deadlines while upholding professionalism.An empathetic listener who fosters genuine, trust-based relationships with clients, recognizing their unique needs and constraints.A collaborative team player with strong interpersonal skills, open to constructive feedback.An effective communicator, confident in both verbal and written interactions.
Join our dynamic team at Primark as a Cash Office and Operations Support Associate. In this role, you'll play a vital part in ensuring efficient cash management and operational support within our stores. Your attention to detail and organizational skills will contribute to a seamless financial process, enhancing the overall customer experience.
Join our dynamic team as an Office Services Workflow Coordinator at RR Donnelley, where you will play a crucial role in enhancing our office operations and workflows. This position is integral to maintaining efficient processes and ensuring that our office services run smoothly.
Role Overview RR Donnelley is seeking an Account Manager focused on Print and Office Services in New York. This role serves as the main contact for clients, handling their requests and ensuring service delivery meets high standards. The Account Manager builds and maintains relationships with key accounts, working to understand client needs and support their goals. What You Will Do Act as the primary liaison for clients in the Print and Office Services segment Manage and nurture relationships with assigned accounts Develop strategies to improve client satisfaction Identify opportunities to support client growth with new or enhanced solutions
Full-time|On-site|Rochester, New York, United States
Join Labella Associates as an Accounting Associate, where you will play a vital role in supporting our financial operations. In this position, you will manage essential accounting tasks, ensuring accuracy and compliance with established regulations. You will collaborate with a dynamic team, contributing to the overall success of our organization.
The Agency You'll Join:The New York City Mayor's Office plays a vital role in managing city services across the five boroughs, collaborating with public agencies and departments, and overseeing public properties. This administration is at the forefront of initiatives aimed at enhancing affordability, reducing inequality, improving public safety, ensuring efficient service delivery, and strengthening New York City's economy. We prioritize leadership, transparency, fairness, and efficiency, and actively seek diverse talents from various sectors to join our dedicated team. For current job opportunities, please visit our careers page.The Team You'll Work With:The Mayor's Office of Correspondence handles the reading, routing, responding to, and archiving of all communications directed to the Mayor. This unit safeguards the Mayor's official seal and signature, drafts mayoral messages, certificates, citations, and proclamations for events, and assists other mayoral offices and agencies with various writing and editing tasks. The office also archives both digital and hard copy records and routes letters to city agencies for action, necessitating extensive knowledge of the inner workings of City government. Additionally, this unit collects and archives all mayoral gifts.The Problems You'll Solve:The Operations Associate acts as a key point of contact for both hard copy correspondence sent to the Mayor and digital tracking of unit workflow, including mayoral gifts. Collaborating with stakeholders citywide, you will read, route, track, and report on constituent correspondence. The Operations Associate will also support the Operations team while gaining in-depth knowledge about the inner workings of City government.Responsibilities include, but are not limited to:- Creating digital records and assigning all digital and hard copy correspondence to the appropriate agencies.- Tracking agency-specific issues for our office, such as heat/hot water complaints and housing assistance requests.- Reading, routing, and tracking correspondence received through the nyc.gov website.- Creating digital records of hard copy correspondence for responses from writers.- Analyzing and reporting on agency correspondence compliance with Citywide customer service standards.- Assisting with additional administrative duties as needed.- Demonstrating proficiency in database support and technical troubleshooting.- Providing support to the Operations team as directed.About You:- You have proficiency in the Microsoft Office suite (particularly Word, Excel, and Outlook), as well as other digital operations platforms.- You are capable of working independently.- You can adhere to established procedures.- You possess strong attention to detail.- You have excellent problem-solving skills.MAYORAL OFFICE ASSISTANT - 06405
