About the job
ALTEN Technology USA is an engineering firm serving clients in industries such as aerospace, medical devices, robotics, automotive, electric vehicles, and rail. With a team of over 3,000 engineers across North America and as part of the global ALTEN Group, the company supports every stage of the product development cycle, from consulting through project outsourcing. Employees benefit from mentorship, opportunities for career advancement, and a supportive culture.
Role overview
The Office Administrator in Troy, MI plays a central role in keeping daily operations running smoothly. This position manages a variety of office functions, from facility services and vendor relationships to supporting HR and employee experience efforts.
Key responsibilities
- Oversee relationships with facility service providers and vendors.
- Manage office operations, including ordering supplies, arranging furniture, and maintaining shared spaces such as kitchens and lunchrooms.
- Plan office space, set up workstations for new hires, and update seating and organizational charts.
- Facilitate internal communications, including surveys, announcements, and calendar updates.
- Handle shipping and receiving duties, process U. S. mail and packages, and keep accurate records.
- Prepare and submit monthly expense reports, and monitor office-related expenses.
- Coordinate travel logistics such as booking flights, hotels, and transportation.
- Administer travel systems by setting up and maintaining user profiles, providing support, and educating employees about travel policies.
- Maintain travel documentation and expense records.
- Coordinate hotel prepayments and work with vendors and travel agencies.
- Manage contracts with rental agencies and travel partners.
Employee and HR support
- Assist HR in tracking employee incentives and engagement programs.
- Support onboarding by preparing workspaces and providing office orientation for new hires.
- Issue access badges to employees and visitors.
Office experience and culture
- Welcome visitors and manage check-in to maintain a professional and inviting office atmosphere.
