Operations and Administrative Assistant - Remote Position

Hunt StRemote — Philippines

Remote Contract A$2K/mo - A$3K/mo

Clicking Apply Now takes you to AutoApply where you can tailor your resume and apply.

Experience Level

Experience

Qualifications

Required Skills and Qualifications:Demonstrated experience in operations, administration, or executive assistant roles, ideally in fast-paced or service-oriented industries. Strong proficiency with Pipedrive, Slack, Close, Calendly, Zapier, Notion, Google Sheets, Google Calendar, and WhatsApp. Exceptional English communication skills, both written and verbal; confident in client-facing interactions. Highly organized with strong multitasking abilities and a keen attention to detail. Able to work independently and manage time effectively in a remote environment.

About the job

Join our dynamic team at Hunt St!

Position: Operations and Administrative Assistant

Compensation: $2,000 AUD - $3,000 AUD per month

Engagement Type: Independent Contractor Agreement

Work Schedule: This position aligns with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday), offering flexibility in time management as a contractor.

About Us: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. In this role, you will work directly with the client as an independent contractor, not through an outsourcing agency. Enjoy the benefits of a fully remote position, allowing you to work from the comfort of your home.

Client Overview: Our client is an innovative solar retailer servicing Sydney and Adelaide, providing comprehensive solar solutions from initial quoting to installation coordination and post-installation support. They maintain a lean, agile team and utilize advanced technology, valuing individuals who can work independently, stay organized under pressure, and drive efficiency without micromanagement.

Role Overview: We are seeking a proactive Operations and Administrative Assistant to directly support the business owner. You will serve as the primary coordination point, managing scheduling, communications, data, and logistics in a high-volume setting. This role replaces a local full-time admin, offering a fast-paced and varied environment suitable for a resilient, detail-oriented individual prepared to thrive in a dynamic operational landscape.

Key Responsibilities:

Coordinate customer appointments and installation timelines with on-site teams.
Maintain accurate data in Pipedrive CRM and quoting software.
Communicate effectively with installers and internal staff via Slack, Close, and WhatsApp to ensure seamless operations.
Manage stock coordination, ensuring materials are available on-site prior to scheduled installations.
Keep Google Calendar and project tracking tools updated.
Assist the business owner with daily operational tasks and communications.
Notify relevant parties of any changes, updates, or scheduling adjustments.
Support general administration and process management using Notion and Google Sheets.

About Hunt St

Hunt St is dedicated to helping Australian companies recruit top remote talent from the Philippines, facilitating direct relationships between businesses and professionals.

Similar jobs

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, location & role pages.

1 - 20 of 3,323 Jobs

Search for Operations Assistant - Remote Opportunity

3,323 results

Select all on this page (20)

Apply

Property Management Operations Assistant

remote-raven

Full-time|Remote|Remote — Philippines

remote-raven is hiring a Property Management Operations Assistant based in the Philippines. This fully remote position supports daily property management activities and helps maintain smooth operations for clients. Role overview This role centers on assisting with property management tasks and collaborating with a remote team. The focus is on keeping daily p…

Apr 27, 2026

Apply

Operations Manager at Winning Assistants | Remote in the Philippines

Winning Assistants

Full-time|Remote|Remote — Philippines

Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.

May 4, 2026

Apply

Operations Assistant - Remote Opportunity

aux

Full-time|Remote|Remote — Philippines

aux seeks an Operations Assistant based in the Philippines to join its remote team. This position plays a key part in supporting daily operations and ensuring processes run smoothly. Accuracy and reliability are central to the work, with a strong focus on maintaining efficient workflows. What you will do Handle operational tasks to help keep processes efficient and organized Work from home while contributing to team objectives Assist with administrative duties as they arise Location This is a remote role open to candidates based in the Philippines.

Apr 23, 2026

Apply

Executive Assistant - Operations & Administration Virtual Assistant

assist-world

Full-time|Remote|Philippines

Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information

May 4, 2026

Apply

Executive Assistant for Operations - Fully Remote

Pearl Talent

Full-time|Remote|Remote — Metro Manila, Philippines

About Pearl Talent Pearl Talent connects top global professionals with high-growth startups in the US and EU. Clients have raised over $5 billion and include companies backed by OpenAI, a16z, and Founders Fund. Pearl focuses on building lasting relationships between outstanding candidates and innovative organizations. Learn more about Pearl's mission and values: WATCH HERE Why Join Pearl Talent? Pearl is more than a recruiting firm. The team matches skilled professionals with unique roles at forward-thinking startups, aiming to support career growth and meaningful work alongside visionary founders in the US and EU. About the Client The client is a founder-led organization focused on social impact and community building. Their work spans partnerships, events, and digital platforms. The culture values autonomy, adaptability, and intellectual curiosity, with a strong emphasis on collaboration and meaningful contributions. Role Overview: Executive Assistant for Operations This fully remote, full-time position supports a founder by handling communication, scheduling, travel arrangements, and follow-up processes. The Executive Assistant plays a key role in keeping multiple initiatives organized and running smoothly. Success in this role requires a proactive mindset, comfort with ambiguity, and a genuine interest in working closely with a founder in a mission-driven setting. Key Responsibilities Minimize the founder’s time spent on email and scheduling to less than 30 minutes per week. Develop and maintain systems that streamline day-to-day operations. Work Arrangement and Schedule Fully remote position Full-time employment Flexible, asynchronous-first schedule with daily check-ins Main working overlap with California (PST/PDT), plus occasional coordination with the East Coast (EST/EDT) Preferred Candidate Locations Applications are welcome from candidates worldwide. Preference is given to those based in LATAM.

Apr 14, 2026

Apply

Executive Virtual Assistant for Marketing & Operations

Winning Assistants

Full-time|$7/hr - $8/hr|Remote|Remote — Philippines

Job Title: Executive Virtual Assistant - Marketing & Operations SupportPosition Type: Full-timeWork Hours: 9:00 AM - 5:00 PM Pacific Daylight TimeWork Days: Monday - FridaySalary: $7 - $8 per hour (based on experience)Company OverviewWinning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.Position SummaryThis is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.Key ResponsibilitiesDigital Sales & Marketing Support (≈50% of the role)Collaborate with third-party marketing agencies and internal teams on digital projects.Assist in scheduling content and organizing marketing materials (emails, social media, etc.).Update CRM platforms with current lead and contact information.Monitor and report on outreach and lead generation activities.Support documentation of campaigns and follow-up communications.Executive Assistant Responsibilities (≈50% of the role)Administrative & Calendar ManagementManage executive schedules, appointments, and meetings (both internal and external).Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.Prepare meeting agendas, record notes, and document follow-up action items.Email & Communication SupportOversee and organize email inboxes; flag and respond to urgent messages.Compose, format, and send professional emails and internal memos.Coordinate communications with team members, vendors, and referral sources.QuickBooks & Financial SupportReview and reconcile transactions in QuickBooks Online.Assist with categorizing expenses and preparing monthly financial summaries.Generate and review invoices for private pay and third-party payers.Track payments, monitor aging reports, and follow up as necessary.

Apr 30, 2026

Apply

Executive Assistant for Accounting & Business Operations

remote-va

Full-time|$650/mo - $650/mo|Remote|Remote — Metro Manila, Philippines

Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.

Aug 20, 2025

Apply

Operations Assistant / Administrative Coordinator

remote-va

Full-time|Remote|Remote — Philippines

Job Title: Operations Assistant / Administrative CoordinatorLocation: RemoteEmployment Type: Full-timeGender Requirement: Male applicants only Job DescriptionThe Operations Assistant / Administrative Coordinator is essential to the seamless execution of daily office operations. In this role, you will support the team by managing schedules, confirming communications, conducting research, preparing spreadsheets, and monitoring daily reports. We are looking for a detail-oriented, proactive individual who can efficiently manage multiple administrative tasks while maintaining a high level of professionalism. Key ResponsibilitiesAssist with scheduling meetings, interviews, and various internal activities.Confirm and follow up on phone calls with clients, partners, and team members.Conduct research and compile findings into actionable summaries.Prepare and maintain spreadsheets to track operational metrics.Monitor daily reports and highlight inconsistencies or delays.Provide comprehensive administrative support to various departments.Maintain organized digital records and documentation.Coordinate with internal teams to ensure a smooth workflow. QualificationsMale applicant, ideally residing in the Philippines.Demonstrated experience in administrative or operational support roles.Exceptional organizational and time management skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.Outstanding written and verbal communication abilities.Capacity to multitask and prioritize effectively.Familiarity with CRM tools and scheduling platforms (e.g., Calendly) along with basic reporting systems.A high degree of professionalism, discretion, and reliability.Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory. Preferred SkillsExperience working in remote environments.Familiarity with EMR, Symplast, or similar platforms.Basic understanding of sales coordination or client-facing support.Ability to adapt to fast-paced and evolving workflows.

Oct 31, 2025

Apply

Virtual Assistant – Travel Operations & Administrative Support

assist-world

Full-time|Remote|Philippines

Join assist-world as a Virtual Assistant specializing in Travel Operations and Administrative Support. In this dynamic role, you will be an integral part of our team, ensuring seamless travel arrangements and providing top-notch administrative assistance to enhance operational efficiency. You will work closely with various departments to coordinate travel schedules, manage itineraries, and assist in day-to-day administrative tasks.Your proactive approach and attention to detail will be essential in delivering exceptional service to our clients and supporting our team’s initiatives. This position offers the chance to thrive in a fast-paced environment where your skills will make a significant impact.

Jan 15, 2026

Apply

Operations/Engineering Assistant

Hunt St

Contract|A$1.5K/mo - A$3K/mo|Remote|Remote — Philippines

This fully remote Operations/Engineering Assistant role supports a structural engineering and consulting firm in Australia. The position is open to candidates based in the Philippines and operates under an independent contractor agreement. Work aligns with Australian business hours, typically 9 AM to 5 PM, Monday through Friday, within a flexible 40-hour week. Compensation ranges from $1,500 AUD to $3,000 AUD per month. As part of Hunt St’s network, the role connects directly with the client, no outsourcing agency involved. Role overview This position combines responsibilities in structural engineering, drafting, and project operations. The assistant helps prepare inspection reports, drafts and updates engineering drawings (primarily in AutoCAD), conducts design checks, and supports project coordination. Additional tasks include managing invoicing, tracking workflow, and contributing to improvements in internal systems for smoother project delivery. Main responsibilities Prepare structural inspection reports for various types of inspections, including pier, reinforcement, framing, pre-purchase, and as-built Create concept mark-ups and structural drawings for new construction and extensions Draft and update structural documentation using AutoCAD and provided templates Conduct structural design checks on timber, steel, and concrete elements to ensure compliance Prepare and document engineering calculations to support design decisions Set up jobs within internal systems Manage invoicing and payment records using Xero Monitor job progress and coordinate with engineers to keep tasks on schedule Assist in preparing project scopes and estimates Work environment The client values accuracy, efficiency, strong communication, and continuous improvement through digital tools. The team collaborates with builders, architects, and developers, managing projects from start to finish across residential and commercial sectors.

Apr 28, 2026

Apply

Wedding Planner and Operations Support Virtual Assistant

Remote VA

Contract|Remote|Remote — Davao Region, Philippines

Join our dynamic team as a Wedding Planner and Operations Support Virtual Assistant!OverviewI am an established full-service wedding planner specializing in integrating wellness coaching and LCSW expertise into event planning. I am seeking a motivated and highly organized Virtual Assistant to enhance operational efficiency and support the growth of my business.This position is perfect for a skilled individual with a strong background in managing administrative, logistical, and design-related tasks. Proficiency in industry-specific software is essential. This role promises consistent work with opportunities for advancement.Core ResponsibilitiesThe successful candidate will assist across various functions, overseeing both administrative duties and specialized planning tasks:Logistics & AdministrationTimeline Management: Draft and update detailed event timelines using Aisle Planner.Vendor Coordination: Gather vendor contracts and critical details.Insurance Tracking: Request, track, and organize Certificates of Insurance (COIs) for venues and vendors.Data Entry: Ensure accurate maintenance of client and vendor information within Aisle Planner and our CRM.Email Support: Organize and manage planning-related communications effectively.Design & Project ManagementFloor Plan Design: Create precise, scaled event layouts in Aisle Planner based on venue dimensions and sketches.Asset Placement: Efficiently arrange tables, chairs, bars, stages, and other decor elements within layouts.Task Management: Help track internal project progress using Trello.Skills & Experience RequiredProven experience in event planning administration or as a Virtual Assistant in the events sector.Software Proficiency: Must be skilled in Aisle Planner; experience with Trello is a significant advantage.Detail-Oriented: Exceptional attention to detail across all tasks, from data entry to floor plans.Communication: Excellent communication skills, with a strong sense of responsiveness and reliability.Proactive: A self-starter who anticipates needs and can solve problems independently.Project Details & ApplicationProject Type: Hourly Contract (with potential for a monthly retainer)Timeline: Ongoing support, starting at 5-10 hours per week, with the possibility of more.

Nov 17, 2025

Apply

Bookkeeper and Administrative Assistant

Remote VA

Full-time|Remote|Remote — Philippines

Join our dynamic team at Remote VA as a Bookkeeper and Administrative Assistant. In this pivotal role, you will manage essential bookkeeping functions, support financial operations, and provide key administrative assistance. Your expertise in accounting practices and office support will be crucial in keeping our business operations running smoothly.Key ResponsibilitiesRecord daily financial transactions, including accounts payable and receivable.Reconcile bank statements and credit card transactions accurately.Process invoices, expense reports, and vendor payments promptly.Assist in payroll processing and maintain employee records.Prepare and generate comprehensive financial reports, such as profit & loss statements and balance sheets.Maintain precise and up-to-date financial records utilizing accounting software, including QuickBooks and Zoho Books.Provide general administrative support, encompassing scheduling, data entry, and document management.Coordinate with external accountants and auditors as necessary.Support various departments with administrative tasks and special projects.

Mar 19, 2025

Apply

Operations and Administrative Assistant - Remote Position

Hunt St

Contract|A$2K/mo - A$3K/mo|Remote|Remote — Philippines

Join our dynamic team at Hunt St!Position: Operations and Administrative AssistantCompensation: $2,000 AUD - $3,000 AUD per monthEngagement Type: Independent Contractor AgreementWork Schedule: This position aligns with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday), offering flexibility in time management as a contractor.About Us: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. In this role, you will work directly with the client as an independent contractor, not through an outsourcing agency. Enjoy the benefits of a fully remote position, allowing you to work from the comfort of your home.Client Overview: Our client is an innovative solar retailer servicing Sydney and Adelaide, providing comprehensive solar solutions from initial quoting to installation coordination and post-installation support. They maintain a lean, agile team and utilize advanced technology, valuing individuals who can work independently, stay organized under pressure, and drive efficiency without micromanagement.Role Overview: We are seeking a proactive Operations and Administrative Assistant to directly support the business owner. You will serve as the primary coordination point, managing scheduling, communications, data, and logistics in a high-volume setting. This role replaces a local full-time admin, offering a fast-paced and varied environment suitable for a resilient, detail-oriented individual prepared to thrive in a dynamic operational landscape.Key Responsibilities:Coordinate customer appointments and installation timelines with on-site teams.Maintain accurate data in Pipedrive CRM and quoting software.Communicate effectively with installers and internal staff via Slack, Close, and WhatsApp to ensure seamless operations.Manage stock coordination, ensuring materials are available on-site prior to scheduled installations.Keep Google Calendar and project tracking tools updated.Assist the business owner with daily operational tasks and communications.Notify relevant parties of any changes, updates, or scheduling adjustments.Support general administration and process management using Notion and Google Sheets.

Mar 31, 2026

Apply

Remote Administrative Assistant

remote-raven

Full-time|Remote|Remote — Philippines

Position OverviewJoin our dynamic team at remote-raven as a Remote Administrative Assistant. We are looking for a meticulous and proactive individual to assist our Executive Leadership Team in maintaining seamless daily operations. This position plays a crucial role in providing exceptional administrative, accounting, compliance, and coordination support.The ideal candidate is self-motivated, detail-oriented, and adept at managing multiple tasks independently within a fast-paced, service-oriented environment. Strong follow-through, confidentiality, and the ability to collaborate with executive, finance, operations, and business development teams are essential.Key ResponsibilitiesFinancial & Accounting Support (Training Provided)Conduct daily QuickBooks Online reconciliations and ensure precise transaction coding.Issue, monitor, and manage employee expense reports.Assist with Accounts Receivable, including follow-ups and client communications as needed.Support billing workflows, encompassing invoice review, verification, and submission.Compliance, Licensing & Vendor ManagementAssist with state and municipal licensing applications, renewals, and compliance tracking.Manage vendor registrations across client, government, and third-party portals.Support the submission of documents for state, municipal, and federal bid lists.Collaborate with Business Development to ensure all compliance documentation is comprehensive and complete.Operational & Administrative SupportPrepare and maintain Quality Assurance Reports for key client accounts.Assist in developing materials for Quarterly Business Reviews (QBRs).Maintain internal filing systems and executive documentation.Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups.Adhere to established SOPs, checklists, and workflows while identifying gaps or inefficiencies.Cross-Functional CoordinationCollaborate with Operations, Finance, HR, and Business Development teams.Track deadlines, renewals, compliance requirements, and outstanding items.Assist in gathering data and documentation for executive-level decision-making.Required Qualifications3+ years of experience in administrative or executive support, preferably in a remote setting.Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams).Proven experience in supporting billing, invoicing, or accounting-related functions....

Jan 20, 2026

Apply

Dynamic Executive Assistant Opportunity

Remote VA

Full-time|Remote|Remote — Davao Region, Philippines

Join our innovative team at Remote VA as a highly driven Executive Assistant. We're seeking an individual who possesses outstanding English communication skills to provide essential support to our executives. This is a remote, full-time role that demands meticulous attention to detail and the capability to juggle various tasks seamlessly. Key Responsibilities:Oversee and manage online business listings effectivelyEngage with business sellers through phone and email communicationsKeep a detailed record of conversations and follow-ups in an organized mannerDeliver daily updates and reports regarding communications and progress

Apr 23, 2025

Apply

Virtual Assistant for Luxury Jewelry Retail | Remote Opportunity

assist-world

Full-time|Remote|Philippines

Join our dynamic team at assist-world as a Virtual Assistant, where you'll play a pivotal role in supporting the daily operations of a prestigious luxury jewelry retail brand. We are looking for an exceptionally organized, detail-oriented professional who excels in a fast-paced environment. Your discretion, organization skills, and refined communication will be essential in maintaining our high standards of client interaction and executive support.Role OverviewAs our Virtual Assistant, you will be responsible for providing administrative and client-facing assistance to the Head Designer and leadership team. Your contributions will ensure efficient communication, meticulous appointment coordination, and prompt follow-ups.Key ResponsibilitiesClient Communication● Efficiently monitor and respond to incoming emails with professionalism.● Prepare and send detailed client quotes for custom designs and special orders.● Proactively follow up with clients regarding custom pieces, approvals, and timelines.● Provide timely updates to clients on jewelry repairs and order statuses.● Maintain a polished and elegant brand tone in all correspondence.Calendar & Appointment Coordination● Manage and coordinate the Head Designer's calendar with precision.● Schedule both in-store and virtual custom consultations.● Confirm appointments and send courtesy reminders to clients.● Organize all consultation notes and related files systematically.Quoting & Administrative Support● Assist in the preparation and organization of custom design quotes.● Track outstanding quotes and conduct follow-ups as needed.● Maintain accurate client records and documentation.● Support workflow organization between the sales and production teams.Social Media & Brand Support● Aid in scheduling and posting content on social media platforms.● Collaborate in drafting engaging captions and content ideas.● Professionally respond to direct messages and inquiries.● Assist with basic content organization and campaign planning.

Mar 2, 2026

Apply

Executive Assistant in Real Estate - Remote Opportunity

remote-va

Full-time|Remote|Remote — Philippines

Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory

Oct 31, 2025

Apply

Part-Time Payroll Assistant - Remote Opportunity

remote-va

Part-time|Remote|Remote — Calabarzon, Philippines

Job Title: Part-Time Payroll AssistantJoin our expanding team as a dedicated Part-Time Payroll Assistant, responsible for managing the daily payroll operations. As we continue to grow, we are seeking someone with proven experience who is detail-oriented and trustworthy to handle our payroll tasks.This position specifically caters to U.S.-based employees, which necessitates a high degree of accuracy and punctuality in payroll processing.Work Schedule Part-time position starting on EST Flexible hours with potential for increased responsibilities in the future Key Responsibilities Review and validate employee timecards Utilize payroll software for processing payroll Ensure timely submission and completion of payroll Dispatch invoices post payroll processing Maintain precise payroll records and documentationRequirements Previous experience in payroll management Exceptional attention to detail and accuracy Dependable with a consistent track record of meeting payroll deadlines Proficient in using payroll systemsPreferred Qualifications (Not Mandatory) Knowledge of QuickBooks Basic familiarity with ExcelBenefits Weekly pay Ability to work from home

Feb 3, 2026

Apply

Remote Bookkeeper and Executive Assistant

remote-va

Full-time|Remote|Remote — Philippines

Join Our Team as a Bookkeeper and Executive AssistantLocation: Fully RemoteRole Overview:We are seeking a dedicated and detail-oriented Bookkeeper and Executive Assistant who possesses robust financial acumen and exceptional administrative abilities. The ideal candidate will have practical experience with Netsuite and QuickBooks, along with the capability to manage executive responsibilities such as scheduling, correspondence, and providing high-level organizational assistance.Key Responsibilities:Financial Management:Maintain precise financial records, including accounts payable (AP) and accounts receivable (AR).Process invoices, payments, and expense reports utilizing Netsuite and QuickBooks.Conduct bank reconciliations and produce financial reports.Ensure adherence to financial regulations and timely tax filings.Executive Support:Oversee email correspondence, document organization, and other communications for senior executives.Manage calendar scheduling, appointments, and meeting logistics.Assist with project management and various administrative tasks to enhance operational efficiency.Perform industry research and summarize findings for executive decision-making.Coordinate travel arrangements and monitor expense tracking and reporting.Required Qualifications:At least 3 years of bookkeeping/accounting experience.Expertise in Netsuite and QuickBooks (both Online and Desktop).Proven experience in managing financial statements, reconciliations, and expense tracking.Strong administrative skills and executive support proficiency.Highly organized with keen attention to detail.Ability to multitask and prioritize effectively in a fast-paced setting.Excellent written and verbal communication skills.Fluency in English (both written and spoken).Maintain confidentiality and professionalism in handling sensitive financial and executive matters.Preferred Qualifications:Previous experience in executive assistance.Background in financial reporting or accounting support.Familiarity with additional accounting software tools.Strong problem-solving abilities and capacity to work independently.

May 30, 2025

Apply

Lead Generation Specialist - Remote Opportunity

Remote VA

Full-time|Remote|Remote — Philippines

Job Title: Lead Generation Specialist - Cold CallerLocation: Fully RemoteJoin Our Team: We are on the lookout for a dynamic and results-oriented Lead Generation Specialist to enhance our sales efforts. In this role, you will be instrumental in reaching out to potential clients, cultivating leads, and arranging appointments for our talented sales team. Your ability to communicate effectively, remain persistent, and navigate rejection with grace will be key to your success.Key Responsibilities: Conduct outbound calls to prospective clients, showcasing our products/services. Generate leads while gathering insightful information regarding client needs and preferences. Assess and qualify leads to determine their potential as clients. Schedule appointments for the sales team to engage with qualified leads. Maintain comprehensive records in the CRM system with up-to-date lead and call information. Follow a structured script to ensure clarity and consistency in communication. Meet and exceed daily, weekly, and monthly targets for calls and lead generation. Handle objections and rejections professionally while maintaining a positive outlook. Provide valuable feedback to enhance call scripts and lead generation methodologies. Stay informed about product offerings and industry trends to effectively engage prospects. Collaborate with the sales team to strategize lead generation efforts.

Aug 26, 2025

Create account — see all 3,323 results

Browse all companies, explore by city & role, or SEO search pages. View directory listings: all jobs, search results, or location & role pages.