About the job
Job Title: Operations Assistant / Administrative Coordinator
Location: Remote
Employment Type: Full-time
Gender Requirement: Male applicants only
Job Description
The Operations Assistant / Administrative Coordinator is essential to the seamless execution of daily office operations. In this role, you will support the team by managing schedules, confirming communications, conducting research, preparing spreadsheets, and monitoring daily reports. We are looking for a detail-oriented, proactive individual who can efficiently manage multiple administrative tasks while maintaining a high level of professionalism.
Key Responsibilities
- Assist with scheduling meetings, interviews, and various internal activities.
- Confirm and follow up on phone calls with clients, partners, and team members.
- Conduct research and compile findings into actionable summaries.
- Prepare and maintain spreadsheets to track operational metrics.
- Monitor daily reports and highlight inconsistencies or delays.
- Provide comprehensive administrative support to various departments.
- Maintain organized digital records and documentation.
- Coordinate with internal teams to ensure a smooth workflow.
Qualifications
- Male applicant, ideally residing in the Philippines.
- Demonstrated experience in administrative or operational support roles.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Outstanding written and verbal communication abilities.
- Capacity to multitask and prioritize effectively.
- Familiarity with CRM tools and scheduling platforms (e.g., Calendly) along with basic reporting systems.
- A high degree of professionalism, discretion, and reliability.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory.
Preferred Skills
- Experience working in remote environments.
- Familiarity with EMR, Symplast, or similar platforms.
- Basic understanding of sales coordination or client-facing support.
- Ability to adapt to fast-paced and evolving workflows.
