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Project and Office Administrator

Labella Associates

Full-time|$55K/yr - $70K/yr|On-site|Syracuse, New York, United States

Join Labella Associates as a Project and Office Administrator, where you will play a crucial role in facilitating the day-to-day administrative operations of our projects. In this dynamic position, you will collaborate closely with Project Managers and Project Architects, ensuring the seamless flow of information and effective management of administrative responsibilities.As the primary point of contact for administrative tasks, you will oversee project documentation, maintain communication with clients, and support our team in delivering exceptional project outcomes. Your ability to communicate clearly and effectively, both in writing and verbally, will be essential for success in this role.We are seeking a candidate with at least 10 years of experience in administration, accounting, and management, particularly within the construction industry. While the responsibilities outlined here are not exhaustive, they highlight the key functions expected of the Project and Office Administrator, with opportunities for growth and additional responsibilities as you progress in the role.Key Responsibilities:Participate in project kick-off meetings to identify and assign administrative functions.Assist in managing project documentation, including New York SED, SUCF, and DASNY submissions.Collaborate with Project Managers to maintain and track Construction Administration software (e.g., Master Library, Procore), ensuring proper archiving of RFIs, RFPs, CEs, minutes, and submittals.Oversee project startup items, including the management of bonds, insurance, and contractor deliverables pre-contract execution.Prepare change orders, punch lists, and other project documentation in conjunction with the PM.Coordinate Contractor’s Payment Requisitions and generate project field reports, distributing relevant information to team members.Manage project closeout requirements, including final payment applications and operations manuals.Maintain the Project Information File throughout the project lifecycle.

Feb 5, 2026
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Project Architect - Essential Facilities Design

LaBella Associates

Full-time|$70K/yr - $85K/yr|On-site|Buffalo, New York, United States

LaBella Associates is seeking a talented Project Architect to join our dynamic Architectural division at our Buffalo, NY office. The Project Architect will play a vital role in supporting our Essential Facilities and Municipal Design Studio, which focuses on innovative architectural projects for essential community services. Our studio specializes in the design of fire stations, police stations, SWAT training facilities, armories, 911 centers, and various municipal structures, serving both local and county municipalities.At LaBella Associates, we offer comprehensive planning and design services across diverse markets, including Municipal, State, Federal, Healthcare, K-12 and Higher Education, Residential, and Commercial projects. As a Project Architect, you will collaborate with large project teams, including both in-house members and external subconsultants, ensuring all project aspects are met with excellence.In this role, you will assist the Project Manager in client interactions, design team meetings, and construction administration. The ideal candidate will be self-motivated, able to lead and coordinate effectively, and committed to delivering high-quality, well-coordinated projects.We are looking for someone who not only meets the technical requirements but also contributes positively to our work culture. This position offers fantastic opportunities for advancement within our organization.

Nov 17, 2025
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Project Manager - Substation Engineering

LaBella Associates

Full-time|$90K/yr - $113K/yr|On-site|Rochester, New York, United States

LaBella Associates is actively searching for a dedicated Project Manager specializing in Substation Projects within our engineering services division. This pivotal role involves overseeing multi-disciplinary teams to ensure projects are executed efficiently, within budget, and on schedule. The Project Manager will be responsible for every facet of the project lifecycle, including the bid process, budget setting, resource management, monitoring progress, client interactions, billing, and project close-outs.Key ResponsibilitiesEffectively manage multiple projects concurrently.Utilize standardized Project Management methodologies to ensure alignment with Client Management Systems (QMS, EMS, ISO) while emphasizing risk management, quality deliverables, adherence to timelines, and regulatory compliance.Plan and oversee projects with complex dependencies, typically ranging from 6 to 24 months in duration, and with varying complexity or regulatory significance.Lead engineering team meetings to provide project updates, facilitate change controls, and manage project resources effectively.Ensure team members critically review and accept client deliverables, guaranteeing that they meet quality and schedule standards.Ideal candidates will possess experience in design and construction administration, utility engineering, and direct management of construction projects related to Transmission, Distribution, and Substations.Coordinate work planning to ensure efficient integration of internal and external resources, enabling timely service delivery.Engage with various levels of client staff and management, including project teams, contractors, engineers, government agencies, and client representatives. Comfort with interfacing across all management levels is essential.Provide training and mentorship to less experienced team members.Adapt and prepare tools and techniques to streamline project execution.

Mar 8, 2024
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Project Manager in Architecture

LaBella Associates

Full-time|$90K/yr - $120K/yr|On-site|Syracuse, New York, United States

Join our dynamic Architectural division at LaBella Associates as we seek an accomplished Project Manager for our Syracuse, NY office. In this pivotal role, you will lead diverse project teams, ensuring successful planning, design, and execution for a range of sectors including State Corrections, Healthcare, K-12 and Higher Education, Residential, Commercial, and Municipal projects.Key Responsibilities:Oversee architectural projects from initial conception through to construction and final completion, ensuring adherence to quality, timeline, contractual obligations, and budgetary constraints.Collaborate with large project teams, including external subconsultants, to meet project goals efficiently.Foster a positive and productive work environment, utilizing strong leadership and communication skills to motivate and coordinate team efforts.Qualifications:Bachelor’s or Master’s degree in Architecture.Registered Architect in New York (preferred but not mandatory).12+ years of professional experience in architecture.In-depth knowledge of New York State building codes.Exceptional technical design and construction document skills.Strong project design and planning capabilities.Outstanding graphic presentation abilities.Proficiency in CAD software (AutoCAD and Revit).Familiarity with Microsoft Office Suite (Word, Excel, Outlook, MS Project).

Nov 17, 2025
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Project Manager - Architecture

LaBella Associates

Full-time|$70K/yr - $90K/yr|On-site|Potsdam, New York, United States

Join our dynamic team at LaBella Associates as a Project Manager in our Potsdam, New York office. We are looking for an experienced professional with at least 8 years in project management, particularly in handling complex projects. This leadership role calls for a personable and results-driven individual with a strong background in client services, business metrics, and achieving successful project outcomes. Prior experience in an Architectural/Engineering consulting firm is essential. You should possess exceptional interpersonal skills and a proven ability to lead large teams effectively while ensuring efficient delegation of tasks. Responsibilities also include client and consultant coordination, budgeting, and scheduling.Key ResponsibilitiesAs part of the Architectural Division at LaBella, you will provide comprehensive planning and design services across diverse markets including State Corrections, Healthcare, K-12 and Higher Education, Residential, Commercial, and Municipal sectors.Your primary focus as a Project Manager will be to collaborate with large project teams, including external subconsultants, to ensure all project aspects are addressed and completed. You will lead full-service projects from inception through construction to final completion, ensuring adherence to quality, schedule, contractual commitments, and budgetary goals.The ideal candidate will be a self-starter, capable of leading, communicating, and inspiring others. Strong organizational skills and the ability to foster a positive work environment are essential.

Jun 9, 2025
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Protection and Control Engineer

LaBella Associates

Full-time|$75K/yr - $120K/yr|On-site|Rochester, New York, United States

Join our dynamic team as a Protection and Control Engineer in LaBella’s Program Management Services Division located at our client’s office in Rochester, NY.The Program Management Services Division at LaBella excels in delivering comprehensive management services tailored for intricate projects and extensive capital programs. Our project teams offer a personalized blend of business consulting, project management, financial oversight, and technical support services.As the Owner’s Engineer specializing in protection, control, and metering, you will serve as a dedicated advocate for clients, guiding them through all phases of project development, execution, and completion. You will provide critical support in the protection and control dimensions of various engineering design packages.Your role will be pivotal in ensuring the integrity, reliability, and efficiency of electrical protection and control systems throughout the project lifecycle. A key responsibility includes the meticulous review and evaluation of engineering documentation from detailed engineering firms, ensuring compliance with project specifications, industry standards, and regulatory requirements.Key Responsibilities:Guarantee that protection and control systems are designed and implemented according to client specifications, codes, interconnection agreements, and engineering best practices.Lead coordination efforts related to protection and control from the tender process to project execution up to contract closure.Provide consistent, high-quality, cost-effective engineering advice to stakeholders and assigned projects.Oversee project aspects to ensure equipment is supplied and installed according to required quality and engineering standards.Manage the interface between program stakeholders and client engineering disciplines regarding protection, control, SCADA, and communication.Represent the project team in technical and project meetings.Monitor design modification proposals for protection and control, preparing reports to assess their suitability for the project.Review non-conformities and evaluate proposed corrective actions.

Sep 12, 2025
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Protection and Control Engineer at LaBella Associates | Binghamton, NY

LaBella Associates

Full-time|$75K/yr - $120K/yr|On-site|Binghamton, New York, United States

Join LaBella Associates as a Protection and Control Engineer in our Program Management Services Division, based at our client's office in Binghamton, NY. Our division excels in delivering comprehensive management solutions for complex projects and extended capital programs. We assemble dedicated project teams to offer tailored business consulting, project management, financial oversight, and technical support services.Key Responsibilities:Conduct thorough reviews of existing protection schemes to integrate into new designs, focusing on critical areas such as anti-islanding mechanisms and generator intertie settings.Lead the design of protection systems for capital projects, ensuring compliance with AVANGRID TM standards.Evaluate contractor-provided relay settings and logic diagrams for all capital projects.Analyze area relay coordination to assess necessary adjustments based on project changes.Review temporary builds and construction sequences, including mobile settings.Support design modifications in the Owner's Aspen model as needed for capital projects.Provide support during the implementation, testing, and commissioning phases.Offer feedback on existing TM standards and assist in refining design practices.Ensure all as-built documentation is filed correctly at the Owner's facility.Oversee automation and integration designs for capital projects.Review and design SCADA point indexes and HMI settings.Develop operational descriptions and manage automated maintenance data gathering.Track licenses, firewalls, and deliverables essential for project execution.Conduct constructability reviews to ensure comprehensive coverage for each operational step.

Apr 29, 2025
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Protection and Control Engineer

LaBella Associates

Full-time|$75K/yr - $120K/yr|On-site|Orange, Connecticut, United States

Join LaBella Associates as a Protection and Control Engineer in our esteemed Program Management Services Division, located at our client's office in Orange, Connecticut.Our Program Management Services Division excels in delivering comprehensive management solutions for intricate projects and extensive capital programs. Our project teams are designed to offer a tailored blend of business consulting, project management, financial oversight, administrative, and technical support services.Key Responsibilities:Conduct thorough evaluations of existing protection schemes to integrate them into new designs, focusing on anti-islanding schemes, generator intertie settings, and SPS schemes to maintain required protections.Oversee the protection design for all capital projects, ensuring relay protection functionality aligns with AVANGRID TM standards.Analyze contractor-provided relay settings, logic diagrams, and operational descriptions for all projects.Perform area relay coordination assessments based on variations in fault duty and system performance due to project modifications.Review relay settings for temporary builds and construction phases, including mobile settings.Contribute to Owner’s Aspen model adjustments for specific capital projects.Support design implementation, testing, and commissioning of all related systems.Provide insights to refine Owner's design practices and ensure proper filing of as-built documentation.Lead automation and integration design for capital projects, including reviewing SCADA point indexes and HMI screens/settings.Create operational descriptions for substations, ensuring comprehensive data collection and tracking of licenses and key deliverables.Conduct constructability reviews to ensure adequate automation and integration coverage during outages.

Sep 3, 2024
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Environmental Specialist for Regulated Building Materials

LaBella Associates

Full-time|$20K/yr - $24K/yr|On-site|Buffalo, New York, United States

LaBella Associates is actively looking for a dedicated Environmental Specialist focusing on Regulated and Hazardous Building Materials. The ideal candidate will possess 1-3 years of relevant experience and a solid understanding of New York State Code Rule 56, alongside other applicable federal, state, and local regulations concerning hazardous materials. Candidates with experience in building inspections, lead testing, and abatement project monitoring will find this opportunity particularly appealing. At LaBella, we value continuous learning and provide exceptional training and career development opportunities.The successful applicant will be self-motivated, eager to learn, and enthusiastic about expanding their knowledge through both classroom and field experiences. This position requires working on various active construction sites; therefore, candidates should enjoy fieldwork and be capable of working independently and responsibly.Key ResponsibilitiesConduct regular on-site observations of environmental remediation projects during abatement/construction to ensure high-quality work by engineers, consultants, contractors, and sub-contractors.Perform various related tasks such as hazard assessments, surveys, submittal reviews, abatement plan specifications, asbestos and lead sampling, and review of survey reports.Engage with team members regarding environmental inquiries that arise from project plans, drawings, and construction issues.Generate detailed reports related to assigned tasks.Assist in the creation, organization, and dissemination of technical data.RequirementsWork assignments may vary and could include access to containment areas. Proper personal protective equipment is mandatory in the field, including respirators, suits, boots, gloves, hard hats, and eye protection.Frequent travel may be necessary, utilizing rental vehicles, company vehicles, or personal cars, potentially including overnight stays at accommodations. Job duties may involve exposure to diverse weather, loud environments, heights, and safety hazards typical at construction sites. Candidates must pass an annual physical examination to confirm their ability to wear a respirator. Flexibility to work modified schedules or extended hours when required is essential.Preferred Qualifications:Associate's or Bachelor's degree in a Science, Engineering, or Construction-related field.1-3 years of relevant experience preferred.Current NYSDOL Asbestos Inspector certifications are highly desirable.Current NYSDOL Project Monitor/Air Technician certification preferred.Current USEPA Lead Inspector certification preferred.

Apr 10, 2025

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