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Experience Level
Experience
Qualifications
Bachelor’s degree in Business Administration, Management, or a related field.2–4 years of experience in a similar capacity, such as Personal Assistant, Executive Assistant, or Office Manager. Experience in Real Estate, E-commerce, Marketing, or TIC is advantageous. Strong proficiency in MS Office Suite.
About the job
Efficiently manage calendars and scheduling tasks to ensure optimal time management.
Coordinate travel arrangements and logistics to facilitate smooth business operations.
Organize meetings, prepare agendas, and accurately take minutes for record-keeping.
Handle sensitive and confidential information with discretion.
Engage in effective communication with both internal and external stakeholders.
Assist in the preparation of reports, presentations, and correspondence.
About talent3600
Join talent3600, a dynamic organization dedicated to providing innovative solutions and exceptional service. We value our employees and foster a professional and supportive work environment that encourages career growth and development.
Join our dynamic team at Egis Group as an Administration Assistant! In this crucial role, you will provide essential administrative support, ensuring the smooth operation of our Dubai office. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative tasks. We are looking for a proactive individual…
We are seeking a highly organized and motivated Administrative Assistant to join our dynamic team in Dubai. As an essential member of our office, you will provide administrative support to ensure the efficient operation of the organization. You will be responsible for managing schedules, coordinating meetings, and handling correspondence.
As an Administrative and Accounts Assistant, you will play a pivotal role in managing both Accounts Payable and Receivable. Your responsibilities will include preparing detailed reports and submissions. The ideal candidate will be adept in various aspects of administrative functions, including accounting, and will contribute to the development of internal control policies and procedures.
Join our dynamic team at Egis Group as an Administration Assistant. We are seeking a motivated and detail-oriented UAE National to support our administrative functions. In this role, you will assist in managing schedules, organizing meetings, and coordinating office activities, ensuring a smooth and efficient operation.
Join our dynamic team at Skillerszone as an Administrative Customer Virtual Assistant, where you will play a crucial role in supporting our customers and internal teams throughout the Middle East and North Africa (MENA) region. This position merges customer service excellence with effective administrative coordination, ensuring our daily operations run smoothly, documentation is precise, and customer inquiries are resolved promptly. The ideal candidate is detail-oriented, organized, and thrives in a multicultural and multilingual environment.As a vital point of contact for customers via phone, email, chat, and messaging platforms, you will also manage essential administrative tasks such as data entry, filing, appointment scheduling, reporting, and collaborating with logistics, finance, sales, and technical teams. This role demands outstanding communication skills, professionalism, discretion in handling sensitive information, and the capability to juggle multiple priorities with a calm, solution-oriented approach.
Join our dynamic team at SkillersZone as an Entry-Level Administrative Customer Virtual Assistant. This role is perfect for individuals looking to kickstart their career in a supportive and innovative environment. You will assist in various administrative tasks while providing outstanding customer service remotely.
AECOM's Program Cost Consultancy team is on the lookout for a proactive and detail-oriented Administrative Assistant to provide crucial administrative support. The ideal candidate will thrive in a fast-paced environment and exhibit exceptional organizational skills.Assist with daily administrative operations and tasks.Prepare, edit, and ensure the accuracy of documents, presentations, and reports while adhering to company standards.Maintain systematic filing systems, both physical and digital, for efficient document retrieval.Schedule and coordinate project-related meetings, keeping all stakeholders informed of important dates and deliverables.Draft and revise professional correspondence, including emails and letters as necessary.Implement and uphold document control procedures to ensure project documents are correctly labeled, stored, and easily accessible to the project team.Collaborate with project managers and team members on various administrative tasks related to projects.Compile and organize project documentation, such as contracts, specifications, and drawings, to ensure availability for the team.Assist with data entry related to project milestones, timelines, and resource allocation.Generate basic reports and analyses to support project managers in tracking project progress.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
Join United Al Saqer Group as an Administrative Assistant/Receptionist!We are looking for enthusiastic UAE Nationals to support our operations team in Dubai. In this pivotal role, you will facilitate communication between colleagues and clients, verify customer information, assist with operational tasks, organize schedules and events, manage data entry, perform bookkeeping, maintain office equipment, and prepare monthly reports, among other responsibilities.
Full-time|On-site|Abu Dhabi, Abu Dhabi, United Arab Emirates
Join Our Team as an Administrative Assistant or Receptionist!About Us:At United Al Saqer Group (UASG), we pride ourselves on being one of the leading companies in the UAE, dedicated to excellence and innovation. We foster a collaborative environment where diversity and professional growth thrive.We are currently searching for a motivated UAE National to take on the role of Administrative Assistant cum Receptionist. In this pivotal position, you will facilitate effective communication between our teams and clients, verify customer information, support our operations team, organize schedules and events, manage data entry, handle bookkeeping, maintain office equipment, and prepare monthly reports.
Join our team as a Virtual Administrative Customer Support Assistant! In this entry-level role, you'll play a vital role in assisting customers and collaborating with our internal teams across the MENA region. This position merges front-line customer service with effective administrative support to ensure seamless daily operations, thorough documentation, and prompt resolution of customer inquiries.The ideal candidate is service-oriented, detail-focused, and well-organized, thriving in a multicultural and multilingual environment. You will be a primary point of contact for customers through various channels including phone, email, chat, and messaging platforms. Additionally, you will manage administrative responsibilities such as data entry, filing, scheduling appointments, reporting, and liaising with logistics, finance, sales, and technical teams. Success in this role requires excellent communication skills, professionalism, the ability to handle sensitive information discreetly, and a calm, solution-driven approach to managing multiple tasks.
Join Loft Orbital as an IT & Systems Administrator and become an integral part of our innovative team. In this role, you will oversee and maintain our IT infrastructure, ensuring seamless operations to support our mission in satellite technology. Your expertise will be essential in managing systems, troubleshooting technical issues, and implementing security measures.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
The Meraki Group is on the lookout for a highly efficient and detail-oriented Office Administrator to enhance our operational capabilities and ensure seamless office management. The successful candidate will handle a variety of administrative duties, provide support to staff, and contribute to the overall efficiency of our office environment.Key Responsibilities:1. Timekeeping & Attendance:Monitor and document daily attendance for all staff and workers.Compile and submit monthly attendance and overtime reports.Collaborate with HR and Payroll to ensure accurate salary processing.2. Bookkeeping & Documentation:Manage petty cash records, vouchers, and expense reports.Assist in organizing financial and administrative records efficiently.Support vendor invoice tracking and payment submissions.3. Data Management:Keep administrative databases, staff records, and files up to date.Ensure systematic documentation, filing, and retrieval of information.Draft reports, letters, and internal communications as needed.4. Labor Camp Management:Oversee cleanliness, maintenance, and safety in labor accommodations.Coordinate room allocations, maintenance requests, and inspections.Ensure compliance with health, safety, and welfare regulations.5. Trade Test & Recruitment Support:Arrange trade test schedules and manage logistics.Maintain candidate data and evaluation records.Support HR in onboarding and document collection processes.6. Utility Bills & Payments:Oversee management and tracking of company utility bills (electricity, water, telecom, etc.).Ensure timely payments to prevent service interruptions.Maintain records of payment receipts and billing cycles.7. HR Coordination:Assist HR with employee documentation, leave management, and renewals.Help coordinate medicals, visa processing, and insurance renewals.Address general employee queries and provide administrative support.
Join Etihad Airways as an Administrator, where you will play a pivotal role in supporting our operational excellence. As an Administrator, you will be responsible for managing various administrative tasks that contribute to the smooth running of our operations. This includes handling correspondence, maintaining records, and assisting with day-to-day office functions.
Full-time|On-site|Dubai, Dubai, United Arab Emirates
Efficiently manage calendars and scheduling tasks to ensure optimal time management.Coordinate travel arrangements and logistics to facilitate smooth business operations.Organize meetings, prepare agendas, and accurately take minutes for record-keeping.Handle sensitive and confidential information with discretion.Engage in effective communication with both internal and external stakeholders.Assist in the preparation of reports, presentations, and correspondence.
Full-time|AED 0/yr - AED 15K/yr|On-site|Dubai, Dubai, United Arab Emirates
We are seeking a highly organized and proactive Senior Administrative Specialist to join our dynamic team at AITO. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing front desk operations, coordinating meetings, and maintaining office supplies to create an efficient work environment.Your initial duties will involve front desk responsibilities and reception work, where you will be the first point of contact for visitors and clients. Your ability to communicate effectively in both Arabic and English will be essential in this role, as you will assist with various administrative tasks, including government procedures and event planning.Join us at AITO, where we are redefining luxury in the automotive industry by integrating advanced technology with traditional elements of safety and comfort.
YOUR MISSION Your mission is to empower David to focus entirely on his core competencies by efficiently managing a wide array of administrative tasks, travel logistics, and daily errands.1 | SUPPORT THE CEO ON HIS DAY-TO-DAYAs the Personal Assistant to the CEO, your primary role is to deliver exceptional support that enables the CEO to concentrate on strategic responsibilities and propel the company forward. Your responsibilities will include:Overseeing the CEO's calendar, organizing meetings, appointments, subscriptions, and travel arrangements.Managing personal commitments: reminding the CEO of significant dates, handling the personal calendar, planning family gatherings, sending birthday greetings, and facilitating personal calls.Assisting in the creation and revision of documents, presentations, and reports as instructed by the CEO.Managing online purchases, returns, and any service-related issues.Ensuring timely payment of bills.Handling various personal errands, such as grocery shopping, meal prep, and overseeing household repairs.Upholding the highest standards of confidentiality and discretion at all times.2 | PROACTIVELY MANAGE ADMINISTRATIVE TASKSThe CEO is entrusted with numerous vital responsibilities that require focused attention, and as the Personal Assistant, your objective is to ensure these tasks are executed proactively, efficiently, and effectively. Your duties will involve:Organizing and maintaining precise records and files for the CEO, including contracts, legal documents, and essential information.Sourcing the best external vendors and negotiating tirelessly to secure the necessary resources and support for the CEO's success.Copying, scanning, and faxing documents as necessary.Taking detailed notes during meetings.Ensuring the CEO’s office remains organized and stocked with necessary supplies.Managing both physical and digital filing systems (Google Drive & Notion).3 | IMPROVE PROCESSES AND ENHANCE THE CEO'S PRODUCTIVITYYou will play a key role in streamlining processes and enhancing the CEO's productivity through your proactive approach and attention to detail.
Join our vibrant team at Jobs for Humanity as an Office Assistant, where your organizational skills and cheerful demeanor will help create a positive workplace environment. You will be responsible for managing office tasks, assisting with administrative duties, and supporting our team in various projects. This position offers an excellent opportunity for growth and development in a dynamic setting.
Full-time|On-site|abu Dhabi, Abu Dhabi, United Arab Emirates
About Us:Royal Joinery, a proud member of the United Al Saqer Group, stands out as a premier provider of tailored joinery and fit-out solutions across the UAE. We blend exceptional craftsmanship with cutting-edge innovation to create stunning interior finishes for some of the most prestigious projects in the region.Key Responsibilities:Assist in managing daily HR administrative functions, including the upkeep of employee records.Support the recruitment process by scheduling interviews and liaising with candidates.Facilitate onboarding and offboarding processes for employees.Ensure adherence to UAE labor laws and internal company policies.Contribute to employee engagement initiatives and training programs.
Bist du ein Organisationstalent mit einem scharfen Blick für Details und einer Leidenschaft für effiziente Abläufe?In dieser spannenden Position unterstützt du die Geschäftsführung bei administrativen und organisatorischen Aufgaben, sorgst für reibungslose Abläufe und bist die rechte Hand der Führungsebene. Übernimm Verantwortung, arbeite strukturiert und werde Teil eines Teams, das auf Verlässlichkeit, klare Strukturen und Teamgeist setzt.Dein AufgabenbereichUnterstützung der Geschäftsführung im Tagesgeschäft.Koordination von Terminen, Reisen und Meetings.Erstellung von Präsentationen, Berichten und Protokollen.Schnittstelle zwischen Geschäftsführung und Teams.Überwachung und Nachverfolgung von Projekten und Deadlines.Was wir dir bietenEin starkes Team und klare Strukturen.Moderne digitale Tools für effizienteres Arbeiten.Regelmäßige Weiterbildungen und Schulungen.Ein strukturiertes Onboarding-Programm für einen erfolgreichen Start.Attraktive Vergütung und Entwicklungsmöglichkeiten.Unsere WerteVerlässlichkeit: „Wir halten, was wir versprechen – für Kunden und Team.“Klare Strukturen: „Definierte Prozesse und klare Zuständigkeiten.“Teamgeist: „Gemeinsam erfolgreich durch Zusammenarbeit und Unterstützung.“
Join Egis Group as a Support Assistant, where you will play a pivotal role in enhancing operational efficiency. In this position, you will assist various departments, ensuring smooth daily operations and providing excellent support to team members.
