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Experience Level
Experience
Qualifications
To be successful in this role, you should possess:A minimum of 2 years of experience in a similar position. Proficiency in Microsoft Office Suite and other office management tools. Excellent communication and interpersonal skills. Strong organizational skills with the ability to multitask. A proactive approach to problem-solving and decision-making.
About the job
Join our dynamic team at AccorHotels as a Personal Assistant, where you will play a vital role in supporting executives and enhancing operational efficiency. Your exceptional organizational skills and attention to detail will be crucial in managing schedules, coordinating meetings, and handling correspondence.
As a Personal Assistant, you will also be responsible for maintaining a positive and productive work environment by anticipating the needs of our team and ensuring seamless communication. If you are proactive, adaptable, and thrive in a fast-paced setting, we invite you to apply and become a key contributor to our success.
About AccorHotels
AccorHotels is a leading hospitality company, known for its commitment to excellence and innovation. With a diverse portfolio of hotels and brands, we strive to provide unique and memorable experiences for our guests worldwide. Join us and be part of a global team dedicated to delivering exceptional service and creating lasting memories.
Join our dynamic team at Remote Raven as a Remote Administrative Assistant! In this role, you will provide essential administrative support, ensuring smooth operations while working from the comfort of your home. If you are organized, detail-oriented, and possess excellent communication skills, we want to hear from you!
Join Assistant Launch as an Executive AssistantOver the past six years, we have successfully matched thousands of Executive Assistants with founders and executives. Many of our EAs enjoy long-term relationships with their clients, often working together for 2 to 4 years or more. This stability means you can count on meaningful and lasting client partnerships rather than a series of short-term assignments.We differentiate ourselves from a typical VA marketplace. As a specialized placement agency, we prioritize careful client-EA matching, provide ongoing support after placement, and are committed to your professional development.Why Choose Assistant Launch?As an Executive Assistant, you will collaborate with high-caliber clients, including founders and executives of businesses generating between $500K and $10M+. These clients are intelligent, driven, and eager to embrace new challenges. You will have the autonomy to manage your tasks without micromanagement, allowing you to take ownership of your results.Our team is at the forefront of AI integration in the EA space. You will receive access to AI training and tools designed to enhance your efficiency, sharpness, and overall value. This investment in technology is not merely an enhancement; it is central to our operations.Continuous Support and GrowthEvery Executive Assistant undergoes a comprehensive 4-week accelerator program to develop systems with their clients from the outset, ensuring you are well-prepared to succeed. Our commitment to your success continues beyond this initial period; we will be with you every step of the way to ensure you thrive.Real Career ProgressionOur top performers have opportunities to transition into leadership roles, be matched with higher-tier clients, or move into internal positions at Assistant Launch. We have EAs who have been part of our team for over four years and have advanced their careers significantly.Compensation That Values Your ContributionWe offer competitive pay and benefits that meet or exceed industry standards, tailored to your experience and skill set. This includes performance-based bonuses and regular salary reviews. Our focus is on building a team of high-quality professionals, and we ensure fair compensation for your expertise.Key ResponsibilitiesManage administrative tasks, allowing your client to focus on core business activities.Oversee calendar management, inbox organization, and scheduling with accuracy.Coordinate travel arrangements, including flights, hotel accommodations, itineraries, and last-minute changes.Serve as the first point of contact for client and vendor communications.Track expenses, prepare financial reports, and manage documentation effectively.Conduct research, summarize findings, and support informed decision-making.Coordinate projects, monitor deadlines, and follow up on action items diligently.Assist with personal tasks as necessary (appointments, reservations, errands).Maintain strict confidentiality regarding sensitive business and personal information.QualificationsWe Seek Candidates Who Have:Strong administrative capabilities (email management, project coordination, research).Proficiency in common productivity tools (CRM systems, project management software, MS Office Suite).Excellent communication skills and a professional demeanor.A proactive approach to problem-solving and the ability to manage multiple priorities.
About the RoleJoin Remote Raven as an Operations and Administrative Support Specialist, where you will play a pivotal role in ensuring the seamless execution of our daily operational tasks. As a proactive virtual assistant, you will manage patient communications, scheduling, and operational workflows across various platforms, thus supporting our business's efficiency. We are seeking a self-motivated individual who excels in a dynamic virtual environment and takes pride in maintaining smooth operations behind the scenes. Ideal Candidate• Highly organized and detail-oriented with a strong sense of ownership.• Tech-savvy and quick to learn new platforms.• Proactive and solution-oriented, anticipating needs before they arise.• Excellent written and verbal communication skills.• Comfortable juggling multiple projects and priorities.• Able to work independently with minimal supervision.• Previous experience in virtual assistant, operations, or administrative roles. Key ResponsibilitiesOperational Ownership• Manage daily operational tasks effectively.• Oversee all communications in the company inbox, including emails and texts.• Ensure timely follow-up with patients and team members.• Support operational workflows, ensuring organizational efficiency. Patient Communication & Scheduling• Handle patient scheduling, confirmations, and rescheduling tasks.• Manage communication with patients through various platforms.• Confirm appointments and conduct follow-ups as necessary.• Address and resolve any scheduling conflicts.• Maintain accurate records of patient documentation and communications. Treatment Support & Payments• Assist in treatment planning workflows to enhance patient experiences.• Process payments and manage patient transactions effectively.• Ensure continuity between scheduling, treatment planning, and payment systems. Monday Board & Task Management• Oversee patient creation and ongoing record maintenance on Monday Board.• Ensure that tasks, workflows, and team updates are consistently managed.
Join our dynamic team at remote-raven, where we thrive at the intersection of live events, branding, and experiential delivery. We proudly collaborate with some of the most recognized brands and properties in the realms of sports, entertainment, and live experiences. Our expertise lies in delivering high-quality solutions through innovative branding and signage, custom fabrication, and seamless event execution for complex, high-profile projects.As a Sales Administrative Coordinator, you will play a crucial role in providing exceptional administrative and operational support to the AVP of Sales, while also assisting the broader sales function as required. You will manage high-volume communications, ensure accurate sales data maintenance, and facilitate the internal information flow, all aimed at allowing the sales team to concentrate on revenue-generating activities.This position demands strong organizational skills, meticulous attention to detail, and the capability to juggle multiple priorities in a fast-paced environment.
Position OverviewWe are on the lookout for a meticulous and process-oriented Remote Administrative Support Specialist who will play a pivotal role in assisting our General Contracting team with execution-focused tasks. This position involves managing subcontractor setups, document control, inbox and file organization, and ensuring CRM data accuracy to support business development and preconstruction efforts.This is a strictly administrative role that adheres to established procedures and checklists. All technical decisions, scope interpretations, estimating judgments, and contractual reviews will be handled by our internal General Contracting staff. The right candidate will be detail-focused, dependable, and able to work independently within clearly defined processes.Key ResponsibilitiesSubcontractor & Vendor Setup (BuilderTrend)Create and manage subcontractor and vendor profiles in BuilderTrend as needed.Dispatch standard qualification request emails for necessary documents including:Certificate of InsuranceW-9Invoice submission acknowledgmentExecuted subcontractor agreementVerify receipt of required documents (without reviewing or interpreting coverage or terms).Upload and organize qualification documents in BuilderTrend.Activate vendor records once all necessary items are completed.File all documents following established naming conventions and folder structures.Monitor expiration dates and send renewal requests for insurance and agreements.Update existing vendor records and resolve any backlog.Estimating & Preconstruction Inbox ManagementOversee estimating and preconstruction inboxes during designated hours.Save and file incoming estimates, quotes, and attachments to the correct project folders.Organize relevant email threads and attachments without modifying content.Maintain structured archives for project correspondence.Project Folder Management & Document ControlEnsure proper organization of prospect and preconstruction project folders.Consistently apply standard naming conventions and version control.Guarantee that new and revised documents are stored appropriately.Archive outdated or superseded files according to company standards.Close out and archive lost projects, including status updates in BuilderTrend.CRM Data Integrity (Pipedrive)Input and update project data in Pipedrive as directed by internal staff.Complete necessary project detail fields using only the provided information.Highlight missing, unclear, or incomplete data for follow-up (without making independent assumptions).General ExpectationsAdhere to written procedures and checklists.Demonstrate a proactive approach in fulfilling responsibilities.Maintain open communication with team members.
The Contracts Administrator will oversee the detailed management of all project-related contracts, primarily focusing on the main construction contract aligned with FIDIC or a comparable international standard. Key responsibilities encompass managing contractual communications, monitoring obligations and timelines, overseeing the change management process, and supporting the Senior Project Manager in assessing claims and variations.We seek a professional with extensive knowledge of construction contracts, outstanding organizational skills, and a proactive mindset to identify and mitigate commercial risks. Ideal candidates will have substantial experience in similar roles within large-scale construction projects, a solid grasp of contract law principles, and exceptional communication and documentation abilities.Responsibilities:1. Contract Management & Correspondence:Act as the central point for all contractual correspondence between the project team, main contractor, and other stakeholders.Maintain a thorough and updated register of all contractual notices, instructions, and formal letters, ensuring a complete and auditable project record.Draft, review, and send formal contractual correspondence on behalf of the Senior Project Manager, ensuring clarity and contractual integrity.Monitor all contractual deadlines and obligations for both client and contractor, providing timely reminders to the project team.2. Change Management & Variation Control:Manage the change management process from receipt of a potential change to finalizing a Variation Order.Log, oversee, and manage all contractor-submitted change proposals and requests, ensuring they are promptly reviewed by relevant technical and commercial teams.Assist the Senior Project Manager and Quantity Surveyors with the commercial evaluation of variations, ensuring all costs are justified and equitable.Prepare and issue formal Variation Instructions and Variation Orders per contractual agreements.3. Claims Administration & Risk Mitigation:Provide essential support in managing all contractor claims, including Extension of Time (EOT) claims and additional cost requests.Collaborate with the project team to compile necessary documentation, correspondence, and site records needed to analyze and respond to contractor claims.Maintain a detailed log of all potential claim events and risks, providing regular updates to the Senior Project Manager.Assist in drafting formal responses to claims, ensuring they are thorough, evidence-based, and strategically sound.
Position OverviewWe are looking for a dedicated and meticulous Accountant & Administrative Support Specialist to oversee daily accounting operations while providing essential administrative, HR, and construction coordination support. This versatile role is perfect for someone who thrives on managing financial records and ensuring smooth organizational operations.The ideal candidate will possess strong bookkeeping and accounting skills, be adept at handling administrative tasks, and exhibit accuracy in supporting construction coordination activities.Key ResponsibilitiesAccounting & Financial Operations Execute full-cycle bookkeeping tasks Accurately record and maintain financial transactions Oversee the general ledger Prepare financial statements including Income Statements and Balance Sheets Manage Accounts Payable and Receivable Conduct bank and credit card reconciliations Monitor budgets and assess variances Administer expense tracking and reporting Assist with tax preparation and compliance Support audit and financial review processes Prepare and oversee invoicingAdministrative Support Manage email correspondence Organize and maintain the company Dropbox file system Oversee calendars, reminders, and scheduling Provide support for general administrative tasks as neededBasic Human Resources Support Assist with new hire onboarding paperwork Track PTO and sick leave Process weekly payroll using ADP Maintain essential employee records and documentationConstruction & Project Coordination Establish and maintain project folders Assist with essential construction documentation Support job costing initiatives Manage and track insurance requests Aid in bid management and tracking
Position OverviewWe are looking for a dynamic and experienced Practice Administrator / Director of Operations to lead and oversee our expanding two-location Sleep Medicine practice. This pivotal role is responsible for ensuring seamless daily operations, delivering an exceptional patient experience, enhancing financial performance, fostering staff development, and ensuring compliance at both locations.In this hands-on leadership position, you will manage both clinical and administrative teams, oversee operational frameworks, monitor key performance indicators, and spearhead continuous improvement initiatives. You will collaborate closely with the physician owner, who will support you in all practice aspects.About Our PracticeFounded in 2008, we are a premier provider of sleep medicine services. Our comprehensive care model ranges from initial consultations and testing to long-term management, all aimed at achieving optimal patient outcomes.We leverage cutting-edge technology to diagnose and manage a variety of sleep disorders. Our team consists of a physician owner, four nurse practitioners, and a dedicated administrative, clinical, and DME team committed to patient care.Core Responsibilities1) Practice Operations & Workflow ManagementOversee daily operations across both practice locations.Ensure efficient workflow, scheduling effectiveness, and optimal patient flow.Develop, implement, and evaluate operational policies and procedures.Ensure both locations are adequately staffed and functioning efficiently.Manage the procurement and maintenance of equipment and medical supplies.Supervise the DME (CPAP) department, its personnel, and operational effectiveness.2) Financial Management & PerformanceCraft and oversee the practice budget, including forecasting and reporting.Manage billing and coding operations to guarantee accuracy and compliance.Monitor accounts receivable and payable; enhance collections and minimize aging.Conduct regular financial reviews and present insights to the physician owner.Identify and implement strategies to boost profitability and reduce costs.3) Compliance, Risk & Regulatory OversightEnsure adherence to HIPAA, OSHA, CMS guidelines, and relevant regulations.Maintain privacy and security standards for patient information.Conduct regular audits and ensure compliance readiness for inspections.Implement safety protocols and ensure staff training on procedures.Identify risk areas and initiate corrective action plans.4) Patient Experience & Service ExcellenceUphold high standards of patient service and satisfaction.
Pavago is hiring a Contracts Administrator to support contract management and compliance. This remote position is open to candidates based in Kenya. Role overview This role centers on managing contract processes and ensuring all agreements meet legal and company requirements. The Contracts Administrator will review, organize, and oversee contracts for accuracy and compliance. What you will do Oversee the full lifecycle of contracts, from creation to completion Ensure contracts comply with legal standards and internal policies Support the team by maintaining accurate contract records Remote work This is a remote role, allowing work from home within Kenya while contributing to Pavago’s projects.
Join our vibrant team at Salix Data Africa Limited as an Executive Assistant. In this pivotal role, you will provide comprehensive support to our executive team, ensuring smooth operations and facilitating communication across departments. Your organizational skills and proactive approach will be essential in managing schedules, coordinating meetings, and handling correspondence.
Efficiently oversee intricate executive calendars, coordinating high-stakes meetings with both internal and external stakeholders to maximize time efficiency.Meticulously arrange domestic and international travel, including flights, accommodations, and comprehensive itineraries.Compose and refine critical communications, presentations, and reports with exceptional precision and attention to detail.Strategically organize and manage meetings, conferences, and events, ensuring all logistical elements and catering needs are seamlessly met.Act as a key liaison between executives, employees, clients, and external partners, upholding the highest standards of professionalism.Handle confidential and sensitive information with the utmost discretion, understanding the importance of executive-level communications.Effectively prioritize and manage incoming communications, including phone calls and emails, responding in a timely and professional manner.Establish and maintain efficient filing systems, ensuring meticulous organization of both digital and physical documents.Contribute to special projects and undertake additional tasks as assigned by executives, showcasing adaptability and dedication to organizational objectives.
Join our dynamic team at AccorHotels as a Personal Assistant, where you will play a vital role in supporting executives and enhancing operational efficiency. Your exceptional organizational skills and attention to detail will be crucial in managing schedules, coordinating meetings, and handling correspondence.As a Personal Assistant, you will also be responsible for maintaining a positive and productive work environment by anticipating the needs of our team and ensuring seamless communication. If you are proactive, adaptable, and thrive in a fast-paced setting, we invite you to apply and become a key contributor to our success.
Join our dynamic IT team as an IT Assistant in Nairobi, where you will play a vital role in supporting our technological infrastructure and enhancing our daily operations. This position is ideal for individuals eager to kickstart their careers in IT and contribute to innovative projects.
Join Remote Raven as an Executive Assistant and become an integral part of our dynamic team! We are seeking a highly organized and proactive individual to support our executives in their daily operations. This role offers the opportunity to work from anywhere in Kenya while playing a key role in enhancing productivity and efficiency.As an Executive Assistant, you will manage schedules, coordinate meetings, and handle correspondence, ensuring seamless communication and organization. You will also assist in project management and help streamline processes for our executive team.
Role overview Pavago seeks a Sales Assistant to provide remote support from Kenya. This position plays a key part in keeping sales operations organized and efficient. The Sales Assistant works closely with the sales team, focusing on administrative support and customer communication. What you will do Handle daily administrative tasks for the sales team Respond to customer inquiries and requests Assist in organizing and refining sales workflows Location This is a remote role open to candidates living in Kenya.
Position OverviewWe are in search of an exceptionally skilled and technologically adept Executive Assistant to provide critical support to a high-energy executive managing several business ventures and a dynamic team of 45–50 employees. This role demands sound judgment, unwavering reliability, and the capacity to perform efficiently with minimal guidance.The perfect candidate will be proactive, analytical, and at ease working alongside senior leaders who operate at a fast pace, communicate succinctly, and expect a high level of accuracy. This is not a typical task-based assistant position; rather, it is a truly indispensable Executive Assistant who can anticipate needs, keep up with demands, and execute with precision.Key ResponsibilitiesExecutive & Business SupportDeliver high-level administrative and operational assistance across various business entitiesManage intricate calendars, including coordinating and aligning multiple schedulesImplement and oversee automation tools for scheduling and calendar managementAssist with both professional and occasional personal tasks as necessaryServe as a dependable partner who can match the pace of rapid decision-makingMeeting Management & Follow-UpParticipate in meetings, take organized, concise notes, and document decisions and action itemsProactively follow up on tasks, deadlines, and commitments post-meetingMonitor priorities to ensure that no details are overlookedTechnology & System ManagementNavigate confidently through a modern tech stack, including:Microsoft Office SuiteCalendar and scheduling applicationsHubSpotOneNoteAdobe (for document management)Password management toolsLearn and support internal platforms (e.g., BrightCage, Ignite, Bloom Growth, EOS tools)Utilize AI tools such as ChatGPT and Gemini to enhance efficiency, documentation, and analysisData Management & OrganizationAssist with basic data analysis, reporting, and information consolidationOrganize and maintain executive documentation and knowledge systemsEnsure that information remains current, accurate, and easily accessibleConfidentiality & TrustworthinessHandle sensitive information with the utmost discretionMaintain strong security protocols, including password managementOperate with a high degree of accountability — this role supports leaders who cannot afford execution failuresQualificationsRequiredDemonstrated experience as an Executive Assistant or in a comparable high-level support positionOutstanding organizational and multitasking abilities
We are seeking a proactive and skilled Assistant Manager of Learning & Development to join our dynamic team at rhg in Nairobi. This role is crucial for enhancing employee skills and promoting a culture of continuous learning within the organization. The ideal candidate will collaborate closely with various departments to identify training needs, design effective training programs, and evaluate their impact on performance.
Join Salix Data Africa Limited as an Operations Lead Executive Assistant, where you will play a pivotal role in enhancing our operational efficiency. This position is ideal for proactive individuals who excel in multitasking and possess exceptional organizational skills. You will support senior management in coordinating various operational activities, ensuring that all processes align with our strategic goals.
About the RoleJoin our dynamic team at Remote-Raven as a Sales Assistant. In this pivotal role, you will provide essential support to our sales team through effective coordination, communication, and preparation of sales quotes. We seek an individual who is not only a quick learner but also excels in a high-energy sales environment and possesses outstanding communication skills.Key ResponsibilitiesPromptly respond to emails from clients and internal sales team members with professionalism and efficiency.Assist the sales team by managing administrative and coordination tasks effectively.Participate in the preparation of sales quotes and proposals (training will be provided).Ensure accuracy in utilizing company systems and sales tools.Monitor requests, follow-ups, and next steps to facilitate deal flow.Maintain clear and proactive communication to drive the sales process forward.QualificationsExceptional written and verbal communication skills.Organized, meticulous, and responsive in a fast-paced setting.Ability to learn quickly and adapt to new systems and processes with ease.Strong critical thinking skills and the ability to prioritize tasks effectively.Comfortable working autonomously as well as collaboratively within a team environment.
Position OverviewAction Against Hunger is at the forefront of the global initiative to eradicate hunger. Each year, we touch the lives of 28 million individuals through our innovative programs aimed at hunger prevention and treatment. Operating in 55 countries, our team of 8,990 dedicated staff collaborates with communities to tackle the root causes of hunger: climate change, conflict, inequity, and emergencies. Our ultimate goal is to foster a world free from hunger for everyone.As part of the Action Against Hunger International network, Action Against Hunger USA operates independently in eight countries, including Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia, and Haiti.Role SummaryThe Temporary Program Support Assistant role offers a unique opportunity for individuals seeking to gain practical experience within a humanitarian organization.Objective:This position will assist in advocacy campaigns, policy research, and public engagement initiatives aimed at addressing the underlying causes of hunger and promoting humanitarian diplomacy in the Horn of Africa. Key responsibilities include researching policy matters, monitoring humanitarian contexts, supporting digital campaigns, facilitating workshop logistics, drafting advocacy materials, and providing administrative support to Advocacy leads.Under the guidance of the Regional Advocacy Specialist, the Temporary Program Support Assistant will help execute Action Against Hunger's advocacy strategy to enhance the organization's influence and visibility in the Horn of Africa and strengthen awareness of our mandate and programs among partners, donors, the media, and the public.Key ResponsibilitiesAssist in planning and implementing advocacy initiatives.Help develop advocacy content, including multimedia packages, policy analyses, toolkits, and social media engagement materials.Support the production and finalization of advocacy and external relations materials.Coordinate advocacy workshops, campaigns, and events.Monitor humanitarian developments in strategic areas relevant to ACF USA.Manage external relations, including website and social media content, in partnership with the Global Communications team.Perform other relevant duties as assigned.
