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Experience Level
Experience
Qualifications
Qualifications & Skills Demonstrated experience as an Executive Assistant and/or Project Manager. Strong project management skills, capable of managing multiple projects concurrently. Advanced proficiency in using ClickUp or similar project management tools. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Detail-oriented, proactive, and focused on solutions. Ability to work independently and collaboratively in a fast-paced environment. Experience in cookware or related industries is advantageous.
About the job
Key Responsibilities
Provide comprehensive executive support, including calendar management, meeting organization, travel arrangements, and crafting reports and presentations.
Oversee and monitor projects to ensure that deadlines and deliverables are met efficiently.
Collaborate with internal teams and external stakeholders to facilitate project advancement.
Maintain and streamline workflows in ClickUp to track tasks, deadlines, and project updates effectively.
Prepare detailed project status reports, dashboards, and summaries for executive review.
Assist in prioritizing tasks and managing competing priorities with efficiency.
Conduct research, assemble data, and offer actionable insights to support decision-making processes.
Manage confidential information with discretion and uphold professional communication standards.
About careersactivatetalent
At careersactivatetalent, we are dedicated to harnessing talent and empowering individuals to reach their full potential. Our team is committed to fostering an environment that promotes growth, collaboration, and excellence.
Role Overviewassist-world is seeking a talented E-commerce Project Manager to spearhead and oversee multidisciplinary projects, ensuring that timelines, deliverables, and commercial objectives are met with excellence. The ideal candidate will possess extensive hands-on experience in e-commerce, demonstrate robust project management skills, and excel in Engli…
About the Role Wrist is looking for a Project Management Assistant in Manila. This position supports project managers by coordinating tasks, monitoring progress, and helping keep projects on schedule. Strong organizational skills will help maintain efficiency across multiple projects. What You Will Do Assist project managers with day-to-day coordination of project tasks Track project timelines and monitor progress toward milestones Help ensure projects meet deadlines What Helps You Succeed Strong organizational skills Attention to detail Ability to manage multiple priorities
Join our dynamic team at Remote Raven as an Assistant Project Manager. We are looking for 2-3 meticulous and organized individuals to support our Project Management and Field Operations teams in the masonry and related trades. This pivotal role involves managing project documentation, coordinating material procurement, tracking progress, and ensuring seamless communication, all aimed at the successful delivery of our construction projects.Key ResponsibilitiesThe Assistant Project Manager will undertake a range of essential tasks throughout the project lifecycle, including but not limited to:Project Documentation & Setup:Develop the project Schedule of Values (SOV) Template.Assist in the management and delegation of submittals and shop drawings.Create, manage, and track Requests for Information (RFIs) using Procore project management software.Material and Procurement Management:Conduct precise Material Takeoffs from project drawings.Order and oversee project material samples.Request vendor buyout quotes post-job award and develop a purchasing evaluator to assist in selection.Project Planning & Tracking:Create a CMU (Concrete Masonry Unit) Buildset.Establish a comprehensive Site Logistics Plan.Develop a project Schedule and Quantity Duration Tracker and update these trackers weekly for all active projects.Update the Sub Count Tracker on a weekly basis.Financial and Change Management:Conduct Change Order pricing for items like Architect's Supplemental Instructions (ASIs), Bulletins, and Field Changes.Communication & Meetings:Participate in virtual, recurring internal status update meetings, including:PM Review MeetingDeliverables MeetingField Ops MeetingQualificationsEngineering backgroundDemonstrated experience in Project Management or a similar role, preferably within the construction or trades sector. Masonry experience is a significant advantage.Proficiency in construction project management software, particularly Procore.Strong analytical abilities to accurately perform material takeoffs and change order pricing.
Role OverviewWe are looking for an exceptionally organized and proactive Project Manager and Executive Assistant to deliver high-level administrative support to our executive team while overseeing various projects from inception to completion. The ideal candidate should be a remarkable multitasker, detail-oriented, and proficient in utilizing project management tools, especially ClickUp, to guarantee timely delivery and enhance operational efficiency.Key Responsibilities Provide comprehensive executive support, including calendar management, meeting organization, travel arrangements, and crafting reports and presentations. Oversee and monitor projects to ensure that deadlines and deliverables are met efficiently. Collaborate with internal teams and external stakeholders to facilitate project advancement. Maintain and streamline workflows in ClickUp to track tasks, deadlines, and project updates effectively. Prepare detailed project status reports, dashboards, and summaries for executive review. Assist in prioritizing tasks and managing competing priorities with efficiency. Conduct research, assemble data, and offer actionable insights to support decision-making processes. Manage confidential information with discretion and uphold professional communication standards.
Join our dynamic team at SGS as a Project Assistant, where you will play a crucial role in supporting project management activities. This is an entry-level position perfect for recent graduates or those looking to start their career in project management.As a Project Assistant, your responsibilities will include assisting project managers with planning and executing projects, coordinating meetings, and maintaining project documentation. You will have the opportunity to develop your skills while working in a collaborative environment.
FreedUp is on the lookout for a dynamic and detail-oriented Executive Assistant (EA) to provide essential support to the Founder & CEO of a rapidly expanding, systems-focused organization. This position is perfectly suited for individuals who excel in organized environments characterized by accountability and clarity, effectively transforming complexities into seamless, repeatable processes.As part of our high-performance team, built on principles of ownership, responsiveness, and a commitment to continuous improvement, the Executive Assistant will be pivotal in stabilizing and enhancing the CEO's daily operations. Acting as a vital extension of the executive, you will enhance written communication quality and ensure that no detail is overlooked.This role transcends traditional administrative duties. You will be responsible for managing key operational processes, overseeing communication systems, coordinating recruitment efforts, and assisting in the implementation of tools and Standard Operating Procedures (SOPs) designed to alleviate the cognitive load for the CEO and the leadership team.This is a full-time, remote position that demands exceptional written communication skills, strong follow-through, a comfort with handling sensitive information, and the ability to proactively manage both professional and limited personal tasks.
About UsAt assist-world, we are a leading corporate video production agency dedicated to collaborating with software and tech companies across the United States. Our operations are streamlined through robust systems, where every meeting is recorded, and automation extracts key action items that are seamlessly integrated into ClickUp. We believe that the human touch—characterized by ownership, discernment, clarity, empathy, and proactive follow-through—is essential in the realm of automation.In this role, you will either watch meeting recordings or participate live, distilling the essence of discussions into actionable tasks, and ensuring projects are executed flawlessly. Your efforts will keep clients, contractors, and internal teams aligned throughout the project lifecycle. You will collaborate closely with the founder, managing internal operations and engaging in light client communication.
Join Accor Hotels as the Executive Assistant to the General Manager, where you will play a pivotal role in enhancing operational efficiency and driving project performance. In this dynamic position, you will be responsible for managing schedules, coordinating projects, and facilitating communication between departments.
Full-time|Hybrid|Makati City, Metro Manila, Philippines
About the RoleWe are on the lookout for a dynamic and detail-oriented Assistant Manager with expertise in SAP Project Systems (PS). This pivotal role involves supporting the design, implementation, and ongoing enhancement of project management processes. You will partner closely with stakeholders and project teams to deliver optimal SAP PS solutions that resonate with our organizational objectives. Your contributions will be vital in driving project success and operational excellence.Key ResponsibilitiesAssist in the strategic planning and execution of SAP Project Systems implementation initiatives, ensuring they align with business requirements and objectives.Configure SAP PS functionalities such as Work Breakdown Structures (WBS), Network Activities, Milestone Billing, and Cost Planning to meet diverse project demands.Collaborate with cross-functional teams to ensure seamless integration with other SAP modules, including FI, CO, MM, and SD.Engage in client workshops to collect and analyze requirements, conduct FIT-GAP analysis, and aid in the development of functional specifications.Contribute to the creation and delivery of WRICEF (Workflow, Reports, Interfaces, Conversions, Enhancements, and Forms) objects alongside technical teams.Support testing activities (SIT, UAT), data migration tasks, and post-go-live assistance to facilitate smooth project transitions.Provide insights into leveraging SAP PS best practices and innovations to enhance project management capabilities.Mentor junior team members and foster skill development within the team.
Position: Operations ManagerJob Code: KPM-AHL-RopPosition Type: Full-TimeWork Hours: 8:00 AM – 5:00 PM (Eastern Daylight Time)Salary: TBDWork Days: Monday – FridayAbout Winning AssistantsWinning Assistants is an innovative and rapidly expanding roofing company that specializes in insurance-funded roof replacements. Our mission is to deliver exceptional, hassle-free roofing solutions to our clients while fostering a supportive and growth-oriented workplace for our team.Position OverviewWe are looking for a dynamic and experienced Operations Manager to lead our internal operations and enhance efficiency, scalability, and overall performance. In this pivotal role, you will manage daily operations and develop long-term strategies to boost productivity, streamline processes, and facilitate business growth. Collaborating closely with executive leadership and department heads, you will ensure operational excellence across all functions, including Sales, Production, Billing, and Collections. The ideal candidate will be a strategic thinker and a hands-on leader capable of building systems, managing teams, and driving measurable outcomes.Key ResponsibilitiesLead and manage daily operations across multiple departments to ensure alignment with company goals and performance targets.Oversee and mentor a team of virtual assistants and operational staff, focusing on performance management, coaching, and accountability.Design, implement, and continuously enhance operational systems, workflows, and SOPs to support scalability.Establish and monitor KPIs across departments; analyze performance data to inform decision-making and improvements.Identify operational bottlenecks and deploy strategic solutions to enhance efficiency and output.Collaborate with leadership on operational planning, resource allocation, and process optimization.Ensure robust communication and alignment between departments (Sales, Estimating, Production, Collections).Support hiring, onboarding, and training initiatives to cultivate a high-performing operations team.Maintain operational standards and ensure consistency in execution across all teams.Foster a culture of accountability, ownership, and continuous improvement.
Join our rapidly expanding eCommerce brand that is transforming wellness with high-performance, aesthetically pleasing products in the fitness and hydration sector. We prioritize innovation, quality, and customer satisfaction, and are searching for a proactive and detail-oriented Marketing Assistant / Project Manager to enhance and optimize our marketing operations.This role is an excellent fit for individuals who are exceptionally organized, tech-savvy, and eager to thrive in a dynamic, remote setting. You will work closely with the marketing lead to ensure timely and efficient execution of all initiatives, ranging from email campaigns to product listings.Key ResponsibilitiesProject Management Oversee and manage all marketing tasks and timelines using Asana (or similar project management tools). Ensure that deadlines are met and projects are accurately tracked. Coordinate with internal teams and external vendors to maintain project momentum. Platform Management Assist with content updates for product listings and promotions on Shopify. Implement listing updates on Amazon Seller Central. Manage asset collection and facilitate communication between teams and contractors. Marketing Support Support the marketing lead in executing content strategies, managing social media calendars, and scheduling. Assist in drafting, scheduling, and analyzing email campaigns through Klaviyo (or similar platforms). Create and proofread content with a keen eye for grammar, tone, and brand consistency.
Job OverviewAs a Construction Project Manager Virtual Assistant focused on Operations & Coordination, you will serve as the essential operational support for our general contracting projects. This is not a conventional support role; you will be dynamically engaged in ensuring that construction activities align seamlessly with field teams, vendors, timelines, permits, and JobTread data.We are looking for someone who takes initiative and addresses coordination challenges proactively. If you are someone who prefers to wait for direction, this position may not be suitable for you.Key Responsibilities1. Project CoordinationMonitor active project timelines, promptly identifying any deviations or delays in milestones.Adjust schedules based on field inputs, vendor delays, or permit issues.Proactively seek information from relevant stakeholders when updates are lacking.2. JobTread System ManagementEnsure the accuracy of JobTread data, including budgets, schedules, RFIs, submittals, and change orders.Identify and rectify any incomplete or inconsistent data entries.Ensure project documentation reflects real-time field conditions.3. Field CoordinationServe as the communication link between Project Managers, site superintendents, and field crews.Resolve any discrepancies in field updates without unnecessary escalation.Manage stakeholder interactions directly to close gaps in communication.4. Vendor & Logistics ManagementHandle communications with vendors regarding lead times, orders, and delivery status.Follow up rigorously on any delayed shipments.Coordinate delivery schedules to align with the actual site readiness.5. Permits & Compliance MonitoringTrack permit statuses and follow up with authorities for updates.Keep an organized archive of compliance documents, ensuring all revisions are accurate.Highlight potential risks related to permit delays and their impact on project timelines.6. Operational Administrative SupportProduce detailed progress reports based on live project data.
We are seeking a detail-oriented and tech-savvy Systems & Operations Coordinator to enhance our internal systems, oversee project management, and ensure seamless team operations. If you are a ClickUp specialist who enjoys solving operational challenges and excels in dynamic settings, this opportunity is perfect for you.Key ResponsibilitiesDevelop and manage systems from the ground up to facilitate operations, project tracking, and team collaboration.Take ownership of ClickUp: managing tasks, workflows, dashboards, and automations.Utilize Motion AI for intelligent scheduling, task prioritization, and calendar management.Provide executive support through scheduling, inbox management, and internal communications.Collaborate across departments and with external partners to ensure project timelines are met.Identify operational inefficiencies and proactively implement improved processes.Assist the leadership team with administrative tasks, including document creation, research, and basic data analysis.Maintain organization and efficiency across all operations.QualificationsDemonstrated experience in administrative, operations, or project management roles.Proven ability to establish and maintain internal systems from scratch.Expertise in ClickUp, particularly with automations and team onboarding processes.Practical experience with Motion AI for effective time, task, and workflow management.Adept at quickly learning and utilizing new tools.Independent, proactive, and solutions-focused attitude.Exceptional organizational and communication skills.Preferred: Experience in fast-paced, creative, or startup environments.
Full-time|On-site|Pasay City, Metro Manila, Philippines
Act as the primary Project Manager overseeing infrastructure development within the Teleport Operations framework.Design, plan, and manage projects targeting identified areas for improvement to successfully meet project objectives.Develop a robust project charter and ensure project execution aligns with timelines and dependencies, driving towards full completion.Facilitate user training sessions and provide hypercare support until project sign-off.Oversee process improvement initiatives within the KUL eCommerce Hub to enhance productivity throughput.Ensure comprehensive end-to-end project closure with thorough documentation and alignment with all stakeholders.Identify areas for enhancement within the key infrastructure process flows.Maintain communication channels with partners, vendors, authorities, and both commercial and internal stakeholders regarding project-related matters.Provide integral support to operations management in planning daily truck arrivals and resource allocation for optimal throughput line balancing.Possess facility management expertise to conduct regular health checks and ensure infrastructure remains in optimal condition.Driven by a passion for pioneering continuous improvement initiatives.
ConnectWise is a globally recognized leader in software development, employing over 3,000 professionals across North America, EMEA, and APAC. Our community-centric approach empowers technology solution providers through a comprehensive suite of tools that help over 45,000 partners improve business management, enhance sales efficiency, automate service delivery, and remotely manage technology, ensuring exceptional customer experiences.Our strength lies in our connections and our community. We embrace all types of individuals—innovators, game-changers, and those who appreciate culture.We encourage exploration and open dialogue, recognizing pivotal moments as milestones in our journey.We value your unique contributions and believe in an inclusive culture that appreciates every colleague's perspective and skills, empowering you to make a difference in your own way.Interested? Discover how YOU can make an impact at ConnectWise!General Summary:The Scale Project Manager plays a crucial role in ensuring effective project execution by aligning tasks with overarching goals, maintaining transparent communication, and swiftly adapting to dynamic priorities. This position promotes teamwork, monitors project progress, and promptly escalates issues to ensure adherence to timelines and quality benchmarks.Essential Duties & Responsibilities:Facilitates and organizes warm calls and project meetings, including agenda preparation, outcome documentation, communication maintenance, and ensuring seamless handoff to the Partner Success Team.Manages escalation cases by researching, analyzing, and documenting findings.Assists in identifying and mitigating potential risks and challenges.Works collaboratively with project teams and internal stakeholders to clarify requirements, objectives, and project scope.Builds and maintains strong relationships with internal teams such as Consulting, Operations, Sales, and Support.Produces status reports for partners and stakeholders, offering insights into project performance.Oversees project timelines and supports the overall execution of projects.Contributes to the development of detailed project plans, timelines, and budgets.Follows up with partners and internal teams regarding action items.
Full-time|On-site|Muntinlupa, Metro Manila, Philippines
As an IT Project Manager, you will take the helm of projects, guiding them from the initial planning phase to successful completion. Your role will involve managing stakeholders, coordinating internal resources, overseeing budgets, and ensuring that projects are delivered punctually, within the defined scope, and with exceptional client satisfaction.Your ability to engage clients effectively while maintaining operational excellence will be key, as you ensure that projects are financially sound, executed efficiently, and aligned with broader strategic objectives.Key ResponsibilitiesClient Project ManagementLead projects from initiation through to completion, ensuring clarity of scope, timelines, and milestones.Establish and maintain effective communication rhythms with clients and stakeholders.Facilitate both internal and external project meetings.Monitor project progress, risks, and variations, proactively managing scope changes.Oversee milestone billing and project reporting.Client Relationship ManagementDevelop and maintain trusted relationships with clients and key stakeholders.Manage client expectations through transparent and proactive communication.Respond to concerns promptly and confidently.Keep a strong focus on client satisfaction and feedback.Operational Project ManagementPlan and forecast internal resources to support multiple active projects.Manage budgets, track financial performance, and ensure commercial viability.Monitor workflow to prevent bottlenecks and delays.Oversee project status reporting and escalate issues when necessary.Drive efficiency through the implementation of systems, automation, and AI tools.Training & Knowledge SharingSupport and contribute to technical and project-related training initiatives.Encourage capability building and continuous improvement within the team.What Success Looks LikeProjects delivered on time and within budget.High levels of client satisfaction and positive feedback.Strong project efficiency and resource optimization.Effective management of risks, variations, and commercial outcomes.Consistent delivery across multiple concurrent projects.
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Full-time|On-site|Tacloban City, Leyte, Philippines
About Boldr Boldr is a global B-Corp focused on delivering strong client experiences and expanding access to meaningful employment in communities around the world. The team spans five countries and includes just over a thousand people, with plans to grow to over 5,000 by 2027. Boldr’s mission centers on connecting people who share values to create lasting impact. Core Values Authentic connections build lasting relationships. Curiosity inspires our best work. We adapt and stay dynamic in our approach. Operational excellence supports our ambitious vision. Empathy shapes every partnership. Role Overview: Project Manager Based in Tacloban City, Leyte, Philippines, the Project Manager leads the end-to-end execution of implementation projects. This position covers planning, coordination, and oversight of project activities to meet scope, timeline, and quality targets. The Project Manager works closely with internal teams and stakeholders, ensuring strong communication, active risk management, and sound project governance. This role suits someone organized and detail-oriented, ready to manage mid-sized projects and help refine Boldr’s implementation practices. Who Thrives Here Boldr looks for people who want to make a difference and help fulfill the company’s mission. Team members are expected to bring their full effort and reflect the values of curiosity, dynamism, and authenticity in their daily work. Key Responsibilities Project Planning & Execution Develop detailed project plans, timelines, and allocate resources for small to mid-scale projects. Track project milestones, deliverables, and dependencies to keep work on schedule. Work with senior project managers or clients to define project scope, objectives, and success criteria. Stakeholder Management & Communication Act as the main point of contact for both internal and external stakeholders. Lead meetings, share progress updates, and keep communication clear across teams. Build strong relationships by managing expectations and responding to feedback. Risk & Issue Management Spot potential risks or issues early and create mitigation or contingency plans. Escalate major challenges to leadership and help with root-cause analysis when needed.
Position Overview Join our dynamic team at remote-raven as a meticulous and proactive Project Manager specializing in construction management. This remote role is ideal for candidates who excel in overseeing project lifecycles from concept to completion. You will be the key liaison among internal teams, clients, subcontractors, and field personnel, ensuring seamless communication and project progression. The ideal candidate will possess robust knowledge of construction processes, including scheduling, budgeting, and subcontractor management, alongside the discipline to thrive in a fully remote workspace. Core Responsibilities Project Planning & Execution• Manage the entire project lifecycle from pre-construction to closeout, ensuring compliance with milestones, budgets, and timelines.• Develop and maintain comprehensive project schedules, monitoring progress and adapting plans to changing circumstances.• Collaborate with owners, architects, engineers, subcontractors, and suppliers to align on project objectives and deliverables.• Analyze and interpret construction drawings, specifications, contracts, and scopes of work.• Keep organized records of project documentation, including RFIs, submittals, change orders, meeting notes, and daily logs. Budget & Cost Management• Oversee project budgets and monitor costs against original estimates throughout the project lifecycle.• Review and process invoices, pay applications, and change order requests from subcontractors and vendors.• Proactively identify potential cost risks and communicate effectively with leadership and clients.• Assist in preparing project budgets, cost forecasts, and financial reports. Scheduling & Coordination• Create and maintain project schedules using construction management software like Procore, MS Project, Buildertrend, or similar tools.• Coordinate schedules for subcontractors and suppliers to mitigate conflicts and minimize delays.• Conduct regular virtual project meetings and site check-ins to track progress and address issues.• Manage procurement schedules for materials and equipment to align with project milestones. Subcontractor & Vendor Management• Issue and manage subcontract agreements, scopes of work, and purchase orders.• Ensure compliance of subcontractors with safety, quality, schedule, and documentation requirements.• Address and resolve field issues, conflicts, and disputes efficiently.
Full-time|Remote|Remote — Metro Manila, Philippines
VirtueStaff is on the lookout for a meticulous and technology-savvy Project Operations Manager who will be pivotal in driving the successful implementation of national furniture repair and installation projects for our esteemed client. This role acts as the critical link in our B2B operations, connecting clients, internal technicians, and financial systems seamlessly. You will be tasked with interpreting technical specifications from blueprints, coordinating intricate schedules and travel logistics, and managing project finances within QuickBooks Online. The ideal candidate will possess a background in civil engineering, design, or construction and excel in a fast-paced, high-complexity environment.Key ResponsibilitiesOversee project timelines, technician assignments, and travel logistics to ensure a well-balanced schedule for national projects.Assist technicians in defining their project scope, outlining deliverables, and establishing key points of contact.Blueprint Interpretation: Analyze and interpret blueprints while confidently communicating specialized industry terminology to clients and team members.Manage project expenses and budget tracking within QuickBooks Online.Act as the primary communication point for clients, managing project timelines and expectations to achieve high satisfaction levels.Utilize project management tools such as Monday.com, Slack, and Google Drive to maintain project transparency and efficiency.
