Project Operations Manager

VirtueStaffRemote — Metro Manila, Philippines

Remote Full-time

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Experience Level

Manager

Qualifications

RequirementsExperience in a B2B setting, particularly within the Construction, Design, or Civil Engineering sectors. Experience in furniture manufacturing or restoration for the hospitality industry is a significant advantage. Demonstrated capability to read and interpret blueprints and complex project site plans. Proficient in using Monday.com, QuickBooks Online (QBO), Google Drive, and Slack. Strong skills in managing timelines, adapting to changing project dynamics, and influencing outcomes through effective client communication. A technology-oriented mindset with the willingness to adopt AI tools to enhance workflows. Experience with a mid-sized USA-based company is required.

About the job

Key Responsibilities

Oversee project timelines, technician assignments, and travel logistics to ensure a well-balanced schedule for national projects.
Assist technicians in defining their project scope, outlining deliverables, and establishing key points of contact.
Blueprint Interpretation: Analyze and interpret blueprints while confidently communicating specialized industry terminology to clients and team members.
Manage project expenses and budget tracking within QuickBooks Online.
Act as the primary communication point for clients, managing project timelines and expectations to achieve high satisfaction levels.
Utilize project management tools such as Monday.com, Slack, and Google Drive to maintain project transparency and efficiency.

About VirtueStaff

VirtueStaff is dedicated to delivering exceptional staffing solutions in the fields of design and construction. Our team thrives on innovation and efficiency, ensuring that every project meets the highest standards of quality and client satisfaction.

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Job OverviewAs a Construction Project Manager Virtual Assistant focused on Operations & Coordination, you will serve as the essential operational support for our general contracting projects. This is not a conventional support role; you will be dynamically engaged in ensuring that construction activities align seamlessly with field teams, vendors, timelines, permits, and JobTread data.We are looking for someone who takes initiative and addresses coordination challenges proactively. If you are someone who prefers to wait for direction, this position may not be suitable for you.Key Responsibilities1. Project CoordinationMonitor active project timelines, promptly identifying any deviations or delays in milestones.Adjust schedules based on field inputs, vendor delays, or permit issues.Proactively seek information from relevant stakeholders when updates are lacking.2. JobTread System ManagementEnsure the accuracy of JobTread data, including budgets, schedules, RFIs, submittals, and change orders.Identify and rectify any incomplete or inconsistent data entries.Ensure project documentation reflects real-time field conditions.3. Field CoordinationServe as the communication link between Project Managers, site superintendents, and field crews.Resolve any discrepancies in field updates without unnecessary escalation.Manage stakeholder interactions directly to close gaps in communication.4. Vendor & Logistics ManagementHandle communications with vendors regarding lead times, orders, and delivery status.Follow up rigorously on any delayed shipments.Coordinate delivery schedules to align with the actual site readiness.5. Permits & Compliance MonitoringTrack permit statuses and follow up with authorities for updates.Keep an organized archive of compliance documents, ensuring all revisions are accurate.Highlight potential risks related to permit delays and their impact on project timelines.6. Operational Administrative SupportProduce detailed progress reports based on live project data.

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Construction Project Manager - Operations & Coordination (Remote)

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Role overview The Construction Project Manager - Operations & Coordination at scale-virtually plays a pivotal role in supporting general contracting projects from an operational perspective. This remote position, based in the Philippines, requires active involvement in keeping construction execution aligned across field teams, vendors, schedules, permits, and JobTread data. The role calls for someone who can spot coordination gaps and address them independently, especially when field updates, vendor delays, or documentation issues threaten project momentum. Success in this position depends on being a self-starter who thrives without constant supervision and can adapt to shifting project needs. Key responsibilities Project coordination Monitor ongoing project timelines and quickly identify when milestones are off track. Adjust and reconcile project schedules based on field reports, vendor delays, and permit requirements. Proactively reach out to stakeholders when information is missing or unclear. JobTread system management Keep JobTread data up to date, including budgets, schedules, RFIs, submittals, and change orders. Correct incomplete or inconsistent entries as soon as they are found. Ensure project documentation in JobTread accurately reflects current field conditions. Field coordination Serve as the communication link between the Project Manager, site superintendents, and field crews. Resolve discrepancies in field updates quickly to keep projects moving. Manage stakeholder communications directly, escalating issues only when necessary. Vendor and logistics management Maintain regular contact with vendors about lead times, orders, and delivery logistics. Follow up proactively on delayed shipments to resolve issues promptly. Coordinate delivery schedules with actual site readiness. Permit and compliance tracking Track permit status from submission through approval, seeking updates from authorities as needed. Organize and update compliance document archives to ensure accurate records. Identify risks related to permit delays that could impact project timelines. Operational administrative support Create and format progress reports using real-time project data.

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Project Operations Manager

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VirtueStaff is on the lookout for a meticulous and technology-savvy Project Operations Manager who will be pivotal in driving the successful implementation of national furniture repair and installation projects for our esteemed client. This role acts as the critical link in our B2B operations, connecting clients, internal technicians, and financial systems seamlessly. You will be tasked with interpreting technical specifications from blueprints, coordinating intricate schedules and travel logistics, and managing project finances within QuickBooks Online. The ideal candidate will possess a background in civil engineering, design, or construction and excel in a fast-paced, high-complexity environment.Key ResponsibilitiesOversee project timelines, technician assignments, and travel logistics to ensure a well-balanced schedule for national projects.Assist technicians in defining their project scope, outlining deliverables, and establishing key points of contact.Blueprint Interpretation: Analyze and interpret blueprints while confidently communicating specialized industry terminology to clients and team members.Manage project expenses and budget tracking within QuickBooks Online.Act as the primary communication point for clients, managing project timelines and expectations to achieve high satisfaction levels.Utilize project management tools such as Monday.com, Slack, and Google Drive to maintain project transparency and efficiency.

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Assistant Project Manager at Remote Raven | Remote

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Join our dynamic team at Remote Raven as an Assistant Project Manager. We are looking for 2-3 meticulous and organized individuals to support our Project Management and Field Operations teams in the masonry and related trades. This pivotal role involves managing project documentation, coordinating material procurement, tracking progress, and ensuring seamless communication, all aimed at the successful delivery of our construction projects.Key ResponsibilitiesThe Assistant Project Manager will undertake a range of essential tasks throughout the project lifecycle, including but not limited to:Project Documentation & Setup:Develop the project Schedule of Values (SOV) Template.Assist in the management and delegation of submittals and shop drawings.Create, manage, and track Requests for Information (RFIs) using Procore project management software.Material and Procurement Management:Conduct precise Material Takeoffs from project drawings.Order and oversee project material samples.Request vendor buyout quotes post-job award and develop a purchasing evaluator to assist in selection.Project Planning & Tracking:Create a CMU (Concrete Masonry Unit) Buildset.Establish a comprehensive Site Logistics Plan.Develop a project Schedule and Quantity Duration Tracker and update these trackers weekly for all active projects.Update the Sub Count Tracker on a weekly basis.Financial and Change Management:Conduct Change Order pricing for items like Architect's Supplemental Instructions (ASIs), Bulletins, and Field Changes.Communication & Meetings:Participate in virtual, recurring internal status update meetings, including:PM Review MeetingDeliverables MeetingField Ops MeetingQualificationsEngineering backgroundDemonstrated experience in Project Management or a similar role, preferably within the construction or trades sector. Masonry experience is a significant advantage.Proficiency in construction project management software, particularly Procore.Strong analytical abilities to accurately perform material takeoffs and change order pricing.

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Apr 29, 2026

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Global Project Manager

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Apr 8, 2026

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Dynamic Project Manager

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Apr 23, 2026

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