About the job
The Property Administrator plays a crucial role in delivering exceptional property management services. This position supports the Property Management team in the efficient daily operations of commercial properties. Responsibilities typically include managing Accounts Receivable and Accounts Payable, overseeing office administration, providing exemplary customer service, and fostering positive tenant relationships.
PRIMARY RESPONSIBILITIES
- Accounts Payable: Diligently input, verify, and code invoices according to the approved budget into the payables system, then submit for Property Manager approval.
- Accounts Receivable: Conduct monthly reviews of the accounts receivable system and assist in preparing late and default notices.
- Assist the Property Manager in compiling monthly and quarterly financial reports.
- Support the Property Manager in the daily management of the assigned property portfolio.
- Manage incoming calls on the main telephone line, directing calls appropriately, delivering messages, and welcoming guests.
- Log work order requests into the system promptly.
- Track and maintain Certificates of Insurance for vendors, tenants, and clients in the system.
- Prepare and facilitate the creation and execution of vendor service contracts.
- Coordinate building activities, including move-ins and move-outs, ensuring insurance verification.
- Assist in organizing tenant events alongside the management team.
