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Experience Level
Entry Level
Qualifications
Qualifications:Proficient computer skills are preferred, with a strong command of Adobe, Excel, Microsoft 365, and DocuSign being advantageous. Exceptional organizational capabilities and adept time-management skills. Ability to operate autonomously in a fast-paced remote work environment. Excellent verbal and written communication skills.
About the job
Join our dynamic team at remote-va as a dedicated Real Estate Virtual Assistant. We are looking for a meticulous and self-motivated individual to assist with various administrative duties, ensuring seamless operations within our real estate division. The successful candidate will engage in data entry, the efficient uploading of new property listings, crafting and dispatching leases, and managing client email communications.
Key Responsibilities:
Execute general administrative tasks and perform data entry with precision.
Upload and manage new property listings effectively.
Prepare and send leases using DocuSign.
Handle email communications, including marketing blasts to clients and leads.
Employ tools such as Adobe, Excel, and Microsoft 365 to accomplish daily responsibilities.
About remote-va
At remote-va, we prioritize innovation and efficiency, providing top-tier virtual assistance to enhance the real estate experience. Our team is composed of professionals dedicated to delivering exceptional support and services to our clients.
Join our dynamic team as a Real Estate Virtual Assistant (VA) at remote-va, where you'll provide essential support to real estate agents, property managers, and investors from the comfort of your own home. This role is integral to enhancing operational efficiency, allowing our clients to concentrate on sales, fostering client relationships, and driving busin…
Full-time|$800/yr - $800/yr|Remote|Remote — Quezon, National Capital Region, Philippines
Join our dynamic team as a Real Estate Virtual Assistant, where you will play a pivotal role in facilitating seamless daily operations for real estate professionals. In this remote position, you will collaborate with agents, brokers, property managers, investors, and clients to ensure successful property transactions. Your responsibilities will encompass supporting sales, marketing, administrative tasks, and client communications, while nurturing strong relationships with buyers, sellers, and vendors.Key Responsibilities:Handle inbound and outbound calls with various stakeholders, including buyers, sellers, and lenders, regarding property inquiries, showings, and transaction updates.Maintain exemplary phone etiquette and ensure professional communication at all times.Manage and update CRM systems such as KVCORE, Follow Up Boss, Salesforce, and HubSpot.Assist with listing management by uploading property details to MLS platforms and coordinating photography.Qualify leads and conduct follow-ups using phone, email, and SMS campaigns.Provide comprehensive administrative support, including data entry, appointment scheduling, email management, document preparation, and calendar management.Coordinate transactions by liaising with escrow officers, lenders, inspectors, and clients to meet deadlines.Prepare marketing materials, including flyers, brochures, social media posts, and email campaigns.Manage social media accounts and online listings to enhance brand visibility.Maintain accurate records of transactions, listings, and client communications.Act as a primary liaison between clients and the real estate team to foster professional relationships.Ensure confidentiality of client and company information.Support property research, market analysis, and comparative market analysis (CMA) preparation.
Full-time|Remote|Remote — Manila, Metro Manila, Philippines
Join our dynamic team at findstarfish as a Real Estate Virtual Assistant! We are looking for detail-oriented and dedicated individuals to support our network of businesses across the globe. If you have a passion for real estate and are eager to contribute to a thriving environment, we want to hear from you!
Full-time|Remote|Remote — Western Visayas, Philippines
Are you a proactive and detail-oriented individual with a passion for real estate? Join our team as a Real Estate Virtual Assistant, where you will play a crucial role in our property sourcing endeavors. As the key support for our acquisition team, you will be responsible for identifying both off-market and listed properties that align with our investment goals.Key ResponsibilitiesConduct thorough research to identify potential investment properties using platforms like MLS, Zillow, Redfin, Facebook Marketplace, and Craigslist.Analyze property data, including comparables, After Repair Value (ARV), and current market trends.Maintain and update our property databases and spreadsheets to ensure accuracy and accessibility.Communicate effectively with agents, wholesalers, and sellers to gather essential property details.Stay informed about new listings and price changes on a daily basis.Assist with lead generation and manage our Customer Relationship Management (CRM) system.Prepare comprehensive property summaries and reports for team review.
Full-time|Remote|Remote — Western Visayas, Philippines
Join our dynamic team at remote-va as a dedicated Real Estate Virtual Assistant. We are looking for a meticulous and self-motivated individual to assist with various administrative duties, ensuring seamless operations within our real estate division. The successful candidate will engage in data entry, the efficient uploading of new property listings, crafting and dispatching leases, and managing client email communications.Key Responsibilities:Execute general administrative tasks and perform data entry with precision.Upload and manage new property listings effectively.Prepare and send leases using DocuSign.Handle email communications, including marketing blasts to clients and leads.Employ tools such as Adobe, Excel, and Microsoft 365 to accomplish daily responsibilities.
Join Our Team as a Remote Real Estate Virtual Assistant!At Wing, we are on an exciting journey to transform the future of work for companies around the globe. We strive to be the go-to resource for organizations eager to build top-notch teams and streamline their operations.We are currently seeking a Real Estate Virtual Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Oversee property listings and respond to customer inquiries and transaction documentation.2. Develop and maintain a robust pipeline of potential clients sourced from various channels.3. Accurately update and manage records of leads, contacts, buyers, and sellers within a CRM system.4. Coordinate property staging, repairs, open house events, and other promotional activities.5. Collect market insights and information about local amenities to assist clients in their selections.6. Organize and schedule meetings between buyers, sellers, brokers, and agents.7. Perform general administrative tasks as needed.8. Handle ad hoc assignments to support team operations.Qualifications:• Bachelor's degree in any field or a certified course in business-related programs.• A minimum of 1-year proven experience as a Real Estate Virtual Assistant or in a similar role.• Proficient in CRM and Multiple Listing Software.• Familiarity with Property Management software (e.g., Appfolio, Buildium).• Strong content writing or copywriting skills.• Working knowledge of content management systems.• Excellent English communication skills, both written and verbal (minimum B2 level).• Exceptional organizational and time management capabilities.• Ability to work night shifts effectively.Technical Requirements:• USB Headset with Noise Cancellation feature.• Working Webcam.• Computer with a minimum 1.8 GHz processor and at least 4GB RAM.• Primary internet speed of at least 25 Mbps (cable connection).• Backup internet speed of at least 10 Mbps.
Job Title: Real Estate Virtual Assistant / Cold Caller Job DescriptionJoin our team at remote-va as a proactive and skilled Real Estate Virtual Assistant (VA) specializing in cold calling. This position is perfect for individuals with a strong understanding of the real estate landscape who excel in client engagement and can efficiently handle administrative tasks.Your day will be divided into two main activities: Cold Calling: Connect with potential leads, qualify them, and arrange appointments for our sales team. Administrative Support: Update CRM systems, manage email communications, prepare documents, and assist with various office tasks. ResponsibilitiesCold Calling & Lead Generation Perform outbound calls to prospective sellers, buyers, or investors. Effectively utilize scripts and handle objections. Qualify leads and organize appointments for the sales department. Maintain accurate records of calls and results within the CRM. Administrative Duties Oversee and update client databases and property listings. Prepare contracts, forms, and various real estate documents. Coordinate communication with agents, clients, and vendors as necessary. Manage email correspondence and follow-up communications. Assist with marketing activities, including social media posts and flyer designs. Qualifications Demonstrated experience in real estate cold calling or telemarketing. Solid grasp of real estate terminology and processes. Exceptional verbal communication and persuasive abilities. Proficient with CRM systems (e.g., Podio, Zoho, Salesforce). Experienced in Microsoft Office and Google Workspace. Highly organized with a keen attention to detail. Ability to work independently and effectively manage time. Comfortable working in a dynamic, remote setting. Preferred Skills Knowledge of U.S. real estate market trends. Experience with lead generation tools (e.g., Mojo Dialer, CallTools). Basic graphic design or social media management skills are a plus.
Role overview remote-va seeks a Real Estate Administrative Assistant / Coordinator to help manage brokerage operations from the Cordillera Administrative Region, Philippines. This remote, full-time position centers on supporting real estate transactions and maintaining accurate documentation. Success in this role depends on strong organization, close attention to detail, and experience with real estate paperwork. Comfort with Excel and Google Sheets is also important, along with a working knowledge of contracts and transaction processes. Main responsibilities Prepare, review, and organize real estate documents such as contracts, agreements, and transaction files. Maintain up-to-date records using Excel and Google Sheets. Track property listings, transaction progress, and client information. Assist with listing management, closing procedures, and documentation timelines. Coordinate communication between agents, clients, and external parties. Ensure all documents comply with brokerage policies and regulatory standards. Handle a variety of administrative and clerical duties as needed. Location and employment details Remote role based in the Cordillera Administrative Region, Philippines Full-time position
Full-time|PHP 50K/mo - PHP 70K/mo|Remote|Remote — Metro Manila, Philippines
Note: This position is intended for active pooling purposes only. Submitting your application does not guarantee employment. Your details will be retained on file and considered for future opportunities as they become available.Join our dynamic team at D2B as a Property Manager / Real Estate Virtual Assistant. In this fully remote role, you will be instrumental in managing properties, liaising with tenants and property owners, and facilitating the daily operations of our real estate activities. Your contribution will be vital in ensuring effective property management, fostering strong client relationships, and aiding the expansion of our real estate portfolio.Position: Property Manager / Real Estate Virtual Assistant
Join our dynamic team at Treantly as a dependable and detail-oriented Real Estate Virtual Assistant. In this role, you will play a vital part in enhancing the backend operations of our thriving real estate practice. We are looking for someone who thrives on organization, meticulous data entry, and maintaining systematic structures that bolster client relationships.The current workload is steady and manageable, with lighter volumes anticipated during the summer months, providing ample opportunity for growth as our business expands. We are eager to welcome support as soon as possible, prioritizing consistency, accuracy, and trust.Key ResponsibilitiesCRM & Data ManagementInput and manage client data using Google Sheets (or a future CRM system)Organize client stages, pipelines, and follow-up touchpointsTrack significant dates like client birthdays and milestonesMaintain accurate, up-to-date, and well-structured client informationFile & Document OrganizationManage and structure files in DropboxReview client documents (e.g., driver’s licenses, IDs)Accurately input document details into required formsEnsure a clear and consistent folder structureAdministrative SupportPerform general backend admin tasks to ensure smooth operationsAssist with form completion and data verificationSupport daily organizational needs as they ariseBasic Design & Content SupportCreate simple graphics in Canva using existing templatesAssist with light visual updates or admin-related design tasks
Job Title: Commercial Real Estate Virtual Assistant (Philippines-based)Role Overview: Join our dynamic team as a Commercial Real Estate Virtual Assistant located in the Philippines, dedicated to providing vital support to a commercial listing agent and a commercial mortgage broker. This critical role involves performing in-depth research, offering underwriting assistance, reviewing complex leases, organizing essential documents, and managing various CRM tasks. Key tools utilized in this position include CoStar, Crexi, and Salesforce.Key Responsibilities:Commercial Real Estate Research & Data CollectionLeverage tools such as CoStar, Crexi, and title profiles to gather comprehensive information on properties, owners, tenants, sales comparables, and lease comparables.Research completed transactions and synthesize key data points, including price, cap rate, rent, terms, and concessions.Lease Management & Financial AnalysisInterpret commercial leases (AIR, CAR, and custom formats) with precision.Create concise lease abstracts that encapsulate terms, rent agreements, options, NNN/CAM structures, reimbursements, caps, and unique clauses.Analyze rent rolls and historical operating statements, normalizing income and expenses according to established guidelines.Underwriting & Financial AssessmentSupport the underwriting processes for listings and financing by utilizing existing Excel models and standard operating procedures (SOPs).Evaluate deals for owner-user and investment loans based on provided metrics and lender criteria (DSCR, LTV, minimum coverage, etc.).Develop new Excel underwriting templates for various deal types and assist in troubleshooting or refining existing formulas in spreadsheets.Transaction Support & Document ManagementCollaborate with title and escrow teams: assist in reviewing title reports, escrow instructions, and closing documents under supervision.Systematically organize and maintain digital files for each transaction (leases, financial documents, reports, photos, offering memorandums, letters of intent, term sheets).Aid in preparing listing packages, basic offering memorandums, and financing packages from templates.CRM & Administrative SupportUpdate and manage CRM records efficiently to ensure accurate information flow and communication.
Assistantly is a leading staffing and talent-matching firm dedicated to connecting top-tier virtual assistants with exceptional client opportunities. Our focus is on providing flexible remote work options and leveraging AI-enabled support to enhance productivity.As a Compass Real Estate Virtual Assistant, you will be instrumental in delivering comprehensive support to real estate agents and teams. Your responsibilities will include ensuring smooth transaction coordination, executing marketing strategies, and managing client communications effectively.Key Responsibilities:Oversee the complete lifecycle of real estate listings, from pre-listing preparations through to launch and follow-up activities.Draft, review, and manage contracts, disclosures, and transaction documents in alignment with agent directives.Coordinate contract-to-close timelines, ensuring compliance and accuracy throughout the process.Engage in daily communication with clients, agents, escrow officers, vendors, and internal teams to facilitate transactions.Manage multiple transactions and deadlines concurrently with precision.Maintain and enhance the Compass CRM, ensuring effective contact tagging and database organization.Design and distribute newsletters and email marketing campaigns to engage clients.Update and refine marketing collateral, including brand books and listing presentations.Support listing marketing through the coordination of photography and preparation of launch materials.Assist in the execution of social media and digital marketing initiatives.Ensure all documentation and marketing outputs are free from errors.Proactively identify workflow gaps and implement improvements to streamline operations.
About AssistantlyAt Assistantly, we specialize in connecting top-tier Unicorns with dynamic, high-performing environments where initiative, judgment, and execution are paramount. As a valued member of our ongoing REVA roster, you will collaborate with elite real estate professionals who depend on robust operational support.We offer you clear expectations, continuous coaching, and dedicated support from a Success Manager, enabling you to excel in your role and advance your career over the long term.This is not a freelance or temporary position; it is a committed career path aimed at fostering impact, stability, and growth.About the RoleAs a Real Estate Virtual Assistant, your role will be pivotal in ensuring that agents, teams, and brokers operate smoothly, efficiently, and are always client-ready.We seek proactive and responsible Unicorns who think critically, take initiative, and are committed to excellence in their work.If you thrive in fast-paced, detail-oriented environments and have a passion for supporting real estate operations, this position is perfect for you.
Join our dynamic team at getwingapp as a Real Estate Virtual Assistant. In this full-time role, you will play a crucial part in supporting our real estate operations. Your responsibilities will include managing schedules, handling client communications, and assisting with property listings. If you are organized, detail-oriented, and have a passion for real estate, we want to hear from you!
Join our team as a meticulous Real Estate Virtual Assistant, where your expertise will be crucial in verifying, organizing, and maintaining hotel ownership data across the nation. This position plays a vital role in bolstering our brokerage and marketing efforts through precise data management, thorough research, and proactive client engagement.Key Responsibilities:Conduct comprehensive research and verification of hotel ownership information utilizing platforms such as CoStar, LexisNexis, and ClientLook.Regularly update and maintain CRM records to ensure accurate property ownership and contact details.Engage in cold calling with hotels and ownership groups to validate or collect missing data.Support the creation of marketing materials, including emails, social media content, and basic graphics for outreach and investor engagement.Work collaboratively with the marketing and brokerage teams to ensure effective data-driven communication.
Full-time|Remote|Remote — Central Visayas, Philippines
We are on the lookout for a detail-oriented and innovative Executive Assistant to join our team and provide exceptional support to our client operating in the Commercial and Residential Real Estate sectors. This dynamic role combines administrative expertise with a flair for marketing, allowing you to oversee daily operations while enhancing the client’s brand visibility.Key Responsibilities:Assist in the creation, editing, and distribution of real estate marketing materials and brochures.Handle light bookkeeping tasks, including tracking expenses and maintaining basic financial records.Develop and expand the client’s social media presence by creating content, scheduling posts, and monitoring engagement.Coordinate communications and manage scheduling to ensure optimal business operations.Provide support for various administrative tasks as required.
Job Description: Dynamic Real Estate Executive AssistantPosition Overview We are in search of a motivated and exceptionally organized Real Estate Executive Assistant to deliver extensive administrative and operational support to our senior executives. The ideal candidate will possess a background in real estate or property management, excellent communication abilities, and the capacity to juggle multiple priorities in a dynamic environment.Key ResponsibilitiesOffer high-level administrative support, including managing calendars, scheduling appointments, and arranging travel.Draft, revise, and oversee correspondence, reports, contracts, and presentations pertinent to real estate dealings.Facilitate meetings with clients, investors, brokers, and property managers.Organize and maintain property files, lease agreements, and transaction documentation.Assist in generating financial reports, budgets, and summaries of property performance.Perform market research and compile data to aid in real estate decision-making.Coordinate with internal teams and external partners to ensure seamless operations.Handle sensitive information with confidentiality and professionalism.Assist executives in project management, ensuring timely completion of goals and deliverables.Utilize digital tools and platforms (CRM systems, property management software, MS Office, Google Workspace) effectively.Develop basic spreadsheets and charts, and manage calendar invites on behalf of department heads. QualificationsEducation & ExperienceBachelor’s degree in Business Administration, Real Estate, or related field is preferred.At least 3–5 years of experience as an Executive Assistant, preferably within the real estate or property management sector.Demonstrated ability to support senior executives and handle complex scheduling tasks.Technical SkillsExpertise in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.Experience with real estate software (e.g., AppFolio, Yardi, Salesforce, or similar CRM tools).Exceptional organizational and project management skills.Capability to prepare professional-grade reports and presentations.Skilled in creating spreadsheets, charts, and managing calendar invites.Soft SkillsOutstanding written and verbal communication skills.Meticulous attention to detail and adeptness at multitasking.Discretion in managing sensitive and confidential information.Exemplary professional demeanor coupled with strong interpersonal skills.Able to work independently as well as collaboratively within a team.
Full-time|Remote|Remote — Central Visayas, Philippines
Join our dynamic commercial real estate team as a highly skilled Executive Assistant, providing essential support to senior leadership. This is not just any administrative role; we need someone with strong expertise in commercial real estate, coupled with analytical and marketing skills to propel our business growth.Your RoleIn this position, you will play a crucial role in supporting executive operations and will be involved in preparing financial and technical documents, crafting marketing campaigns, and developing investor materials. A solid background in commercial real estate is essential, as you will be working with financial metrics, spreadsheets, and presentation graphics.Key ResponsibilitiesAnalyze and prepare real estate financial metrics, including:Net Operating Income (NOI)Capitalization RateBuildable Price per Square FootDraft and design compelling Offering Memorandums (OMs) for commercial real estate projectsMaintain and update financial models, spreadsheets, and graphic presentationsAssist executives with scheduling, correspondence, and document preparationManage social media accounts and create content that reflects company brandingCoordinate and execute email campaigns for outreach to investors and clientsConduct research, reporting, and preparation of materials for meetings and presentationsRequired QualificationsDemonstrable experience in commercial real estate (a must)Thorough understanding of NOI, OMs, capitalization rates, and relevant real estate metricsProficient in spreadsheets (Excel or Google Sheets) and graphic tools (PowerPoint, Canva, Adobe, etc.)Experience in creating professional Offering Memorandums and investor packagesFamiliarity with marketing tools for social media management and email campaignsOutstanding organizational skills with keen attention to detailExcellent communication skills, both written and verbalAbility to handle multiple priorities and deadlines in a fast-paced work environmentPersonal AttributesAnalytical and detail-oriented mindsetCreative with a strong design and presentation flairProactive problem-solver with strong initiativeProfessional, reliable, and discreet when managing sensitive information
Job Title: Executive Assistant – Real EstateLocation: RemoteEmployment Type: Full-time Job DescriptionWe are on the lookout for an exceptionally organized and proactive Executive Assistant to provide comprehensive support to our real estate department head. This pivotal role demands outstanding administrative skills, meticulous attention to detail, and the ability to juggle multiple tasks with ease. The ideal candidate will be tasked with generating spreadsheets and charts, managing executive calendars, and ensuring the seamless execution of daily operations. Key ResponsibilitiesDeliver direct administrative support to the department headCreate and sustain basic spreadsheets and charts for effective reporting and trackingOrganize meetings, appointments, and events; dispatch calendar invites and remindersSystematically organize and preserve digital files and documentationAssist in the preparation of presentations, reports, and internal communicationsCollaborate with internal teams and external stakeholders as necessaryTrack deadlines and proactively follow up on action items to ensure timely completion QualificationsDemonstrated experience as an Executive Assistant, Administrative Assistant, or in a similar capacityExceptional organizational and time management abilitiesProficient in Microsoft Office Suite (especially Excel, Word, Outlook) and Google WorkspaceOutstanding written and verbal communication skillsCapability to manage confidential information with discretionFamiliarity with real estate operations or property management is advantageousBachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory
Join Our Team as a General Virtual Assistant - Full Time with Real Estate Experience At Wing, we are on an exhilarating journey to transform the future of work for businesses globally! As a premier source for companies seeking to assemble exceptional teams and automate their operations, we are excited to invite a General Virtual Assistant - Full Time to join our ranks immediately. Industry: Real Estate / Property Management Schedule: 6:00 AM – 3:00 PM PST Estimated start date: To Be Announced Key Responsibilities:Effectively manage and respond to communications from tenants including maintenance requests, payment inquiries, and late rent notifications.Assist tenants with accessing the portal and guide them in submitting maintenance tickets.Organize property tours and coordinate logistics with team members.Handle data entry and manage communications using Rent Manager software.Respond to inquiries on Zillow and other property listing platforms.Oversee communications on Airbnb and Pad Split platforms. Required Tools:Google Voice, Zillow Technical Requirements:• USB Headset with Noise Cancellation feature• Functional Webcam• Computer with minimum 1.8 GHz processor and at least 4GB RAM• Primary Internet Service Speed: Minimum 25 Mbps cable connection• Backup Internet Service Speed: Minimum 10 Mbps Benefits:• Health Insurance (HMO)• Performance Bonuses• Job Stability• Paid Training Programs• Inclusive Work Culture• Opportunities for Skill Development• Highly Supportive Team Environment• Career Advancement Opportunities• Enjoyable Work Atmosphere• Holiday and Overtime Compensation Compensation: PHP 24,500 to 25,000 monthly including HMO
