Remote Administrative Assistant

remote-ravenRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

3+ years of experience in administrative or executive support, preferably in a remote environment. Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams). Experience supporting billing, invoicing, or accounting-related functions.

About the job

Join our dynamic team at remote-raven as a Remote Administrative Assistant. We are looking for a meticulous and proactive individual to assist our Executive Leadership Team in maintaining seamless daily operations. This position plays a crucial role in providing exceptional administrative, accounting, compliance, and coordination support.

The ideal candidate is self-motivated, detail-oriented, and adept at managing multiple tasks independently within a fast-paced, service-oriented environment. Strong follow-through, confidentiality, and the ability to collaborate with executive, finance, operations, and business development teams are essential.

Key Responsibilities

Financial & Accounting Support (Training Provided)

Conduct daily QuickBooks Online reconciliations and ensure precise transaction coding.
Issue, monitor, and manage employee expense reports.
Assist with Accounts Receivable, including follow-ups and client communications as needed.
Support billing workflows, encompassing invoice review, verification, and submission.

Compliance, Licensing & Vendor Management

Assist with state and municipal licensing applications, renewals, and compliance tracking.
Manage vendor registrations across client, government, and third-party portals.
Support the submission of documents for state, municipal, and federal bid lists.
Collaborate with Business Development to ensure all compliance documentation is comprehensive and complete.

Operational & Administrative Support

Prepare and maintain Quality Assurance Reports for key client accounts.
Assist in developing materials for Quarterly Business Reviews (QBRs).
Maintain internal filing systems and executive documentation.
Provide general administrative support including scheduling, email coordination, document formatting, and follow-ups.
Adhere to established SOPs, checklists, and workflows while identifying gaps or inefficiencies.

Cross-Functional Coordination

Collaborate with Operations, Finance, HR, and Business Development teams.
Track deadlines, renewals, compliance requirements, and outstanding items.
Assist in gathering data and documentation for executive-level decision-making.

Required Qualifications

3+ years of experience in administrative or executive support, preferably in a remote setting.
Strong proficiency in QuickBooks Online and Microsoft Office 365 (Excel, Outlook, Teams).
Proven experience in supporting billing, invoicing, or accounting-related functions.

About remote-raven

At remote-raven, we champion a culture of collaboration and innovation, empowering our team members to thrive in a fully remote work environment. We value initiative, integrity, and excellence in all that we do.

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