About the job
About Gapstars
Gapstars collaborates with some of Europe’s most innovative tech companies, ranging from disruptive startups to rapidly growing scale-ups. We assist them in creating high-performing remote engineering teams.
With our headquarters located in the Netherlands and talent hubs in Sri Lanka and Portugal, we proudly host over 275 engineers committed to solving real-world problems using cutting-edge technologies. Our teams operate across various domains, including networking, marketplaces, SaaS, and AI, delivering scalable solutions that yield significant outcomes.
If you seek a workplace that emphasizes technical excellence, fosters a strong culture, and provides ample opportunities for growth, Gapstars is the place for you.
Position: Back-Office Assistant
Employment: 6–10 hours per week
Freelance Rate: €45–55 per hour, based on experience and hours worked
Remote Work: Fully remote
Key Responsibilities
Manage HR administration tasks (payroll, contract management, residence permits, tax matters, etc.);
Coordinate recruitment processes and draft employment contracts;
Assist in organizing client events (CTO Nights) in the Netherlands;
Oversee accounts receivable management, including personal follow-ups on outstanding invoices;
Arrange international travel bookings;
Procure office supplies and catering;
Coordinate office tasks (liaise with landlord, manage insurance, oversee maintenance, cleaning);
Collaborate effectively with our teams in Sri Lanka (HR, finance, etc.).
Qualifications
MBO+/HBO (associate’s/bachelor’s level) working and thinking capability;
Minimum of 5 years of relevant experience in an international back-office setting;
Fluency in both Dutch and English, with strong written and verbal communication skills;
Proficient in office and CRM applications; familiarity with Exact Online is a plus.
