Remote Bookkeeper and Executive Assistant

remote-vaRemote — Philippines

Remote Full-time

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Experience Level

Experience

Qualifications

Essential Skills & Qualifications:3+ years of relevant experience in bookkeeping/accounting. Proficient in Netsuite and QuickBooks. Expertise in financial statement management, reconciliations, and expense tracking. Strong organizational and executive support capabilities. Detail-oriented with exceptional organizational skills. Proficient in multitasking in a dynamic environment. Excellent communication skills in English. Professionalism and confidentiality in handling sensitive information.

About the job

Join Our Team as a Bookkeeper and Executive Assistant

Location: Fully Remote

Role Overview:

We are seeking a dedicated and detail-oriented Bookkeeper and Executive Assistant who possesses robust financial acumen and exceptional administrative abilities. The ideal candidate will have practical experience with Netsuite and QuickBooks, along with the capability to manage executive responsibilities such as scheduling, correspondence, and providing high-level organizational assistance.

Key Responsibilities:

Financial Management:
- Maintain precise financial records, including accounts payable (AP) and accounts receivable (AR).
- Process invoices, payments, and expense reports utilizing Netsuite and QuickBooks.
- Conduct bank reconciliations and produce financial reports.
- Ensure adherence to financial regulations and timely tax filings.
Executive Support:
- Oversee email correspondence, document organization, and other communications for senior executives.
- Manage calendar scheduling, appointments, and meeting logistics.
- Assist with project management and various administrative tasks to enhance operational efficiency.
- Perform industry research and summarize findings for executive decision-making.
- Coordinate travel arrangements and monitor expense tracking and reporting.

Required Qualifications:

At least 3 years of bookkeeping/accounting experience.
Expertise in Netsuite and QuickBooks (both Online and Desktop).
Proven experience in managing financial statements, reconciliations, and expense tracking.
Strong administrative skills and executive support proficiency.
Highly organized with keen attention to detail.
Ability to multitask and prioritize effectively in a fast-paced setting.
Excellent written and verbal communication skills.
Fluency in English (both written and spoken).
Maintain confidentiality and professionalism in handling sensitive financial and executive matters.

Preferred Qualifications:

Previous experience in executive assistance.
Background in financial reporting or accounting support.
Familiarity with additional accounting software tools.
Strong problem-solving abilities and capacity to work independently.

About remote-va

remote-va is a forward-thinking organization dedicated to providing exceptional virtual assistance services. We believe in fostering a collaborative and innovative remote work environment that empowers our team to thrive and deliver outstanding results.

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