About the job
Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to receive our communications.
Disclaimer: This job description serves as a general overview for the role outlined below. Specific responsibilities and tools will be discussed further during the final interview. We encourage applicants to apply for the appropriate position based on their experience and location. We value candidates who can excel in this role!
Executive Assistant (Remote)
Join Wing as we revolutionize the future of work for businesses across the globe! We aim to be the premier partner for organizations looking to build exceptional teams and streamline their operations.
We are on the lookout for a dedicated Executive Assistant to join our team immediately!
Key Responsibilities:
1. Generate and dispatch invoices, monitor payments, and document company expenditures.
2. Collect and analyze data on industry trends and best practices, compiling findings into comprehensive reports for comparative analysis.
3. Organize and maintain electronic and physical files and documents.
4. Conduct data entry tasks such as preparing lead lists, transcribing audio recordings, and organizing research notes.
5. Research products, procure goods, and obtain samples as required.
6. Manage and update information for marketing and sales initiatives utilizing a CRM system.
7. Track project progress, facilitate internal communications, and manage company data.
8. Coordinate team schedules, resolve scheduling conflicts, and ensure clients are prepared and punctual for meetings.
9. Arrange travel itineraries, including booking accommodations and transportation.
10. Handle incoming calls, assist in appointment scheduling, and conduct informational inquiries.
11. Respond to emails, follow up on correspondence, and organize the inbox according to client preferences while flagging important messages.
12. Synthesize information into cohesive reports and presentation materials.
13. Upload videos, manage online reviews, and maintain up-to-date account profiles.
14. Perform ad-hoc tasks as needed.
Qualifications:
• At least 3 years of experience as an Executive Assistant supporting C-level executives (such as CEO, COO).
• A Bachelor’s degree or relevant certification is required.
• Exceptional communication skills across phone, email, and instant messaging platforms.
• Proficient English communication skills, both written and verbal (minimum B2 level).
• Strong organizational and time management skills.
