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Remote Executive Assistant Associate - Operations & Project Management

FreedUp

Full-time|$1K/mo - $1.8K/mo|Remote|Remote — Rio de Janeiro, State of Rio de Janeiro, Brazil

Join FreedUp as a proactive and detail-oriented Executive Assistant Associate (EA) to provide essential support to the Founder & CEO of our rapidly growing, systems-driven organization. This role is perfect for individuals who excel in structured environments, thrive on accountability, and value clarity. As an EA, you'll serve as a critical extension of the …

May 3, 2026

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Remote Executive Assistant - Operations, Data & Project Support

FreedUp

Full-time|$1K/yr - $1.6K/yr|Remote|Remote — Brazil

FreedUp is thrilled to announce a position for a Remote Executive Assistant – Operations, Data & Project Support. This pivotal role will closely collaborate with our operations leader to establish structure, enhance operational efficiency, manage special projects, and foster strategic relationships. If you are a highly organized, process-oriented professional who excels at creating systems, managing data, and enabling executives to concentrate on high-impact tasks, we want to connect with you!Key Responsibilities:In the role of Remote Executive Assistant, you will be instrumental in supporting the Executive during a critical phase of operational scaling. Your tasks will include data collection, report aggregation, project management, SOP development, CRM enhancement, and organizing systems within Notion.You will address ongoing operational needs, seamlessly integrate into the executive's productivity frameworks, and help establish sustainable processes that promote accountability, visibility, and tracking of progress across projects.This position is perfect for someone who thrives in systems creation, operational documentation, and structured project assistance rather than traditional email and calendar management.Location: This is a fully remote position.Job Type: Full-TimeSalary: $1,000 - $1,600 (commensurate with experience)Qualifications:3+ years of experience as an Executive Assistant, Project Coordinator, or Operations AssistantProven expertise in process documentation, system development, or SOP creationStrong capabilities in data collection, report preparation, and project oversightExperience with Notion or similar knowledge management tools (must be eager to learn quickly)Familiarity with Google Workspace, particularly Sheets for reporting purposesExceptional organizational and prioritization skillsOutstanding written and verbal communication abilitiesAbility to work independently and proactivelyHigh comfort level in tech-driven environments and quick adaptability to new platformsExperience engaging with cross-functional stakeholdersAbility to maintain confidentiality and manage sensitive informationTechnical Requirements: Reliable high-speed internet connection, modern laptop with multi-core processor, noise-canceling headset

Dec 5, 2025

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Remote Executive Assistant - Sales & Operations

FreedUp

Full-time|$1K/yr - $1.6K/yr|Remote|Remote — Brazil

Join FreedUp as a Remote Executive Assistant – Sales & Operations and become an integral part of our dynamic sales and operations teams. In this crucial position, you will offer high-level administrative support, enhance sales processes, facilitate client communications, and improve operational efficiencies. If you are a proactive individual with a passion for supporting business leaders and driving results, we would love to hear from you!Key Responsibilities: As a Remote Executive Assistant, your duties will encompass managing executives' schedules, coordinating client communications, monitoring sales metrics, and assisting with various operational tasks. Your contributions will be vital in ensuring our sales team remains organized and focused on closing deals and boosting revenue.Location: This is a fully remote position.Job Type: Full-TimeSalary: 1,000-1,600 (based on experience)

Nov 24, 2025

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Remote Executive Assistant to the President & CEO (Operations Focused)

freedup

Full-time|$1K/mo - $1.5K/mo|Remote|Remote — Brazil

Join our dynamic team at freedup as a Remote Executive Assistant to the President & CEO. This role is tailored for an organized and proactive individual who thrives in a fast-paced environment. You will be instrumental in assisting the CEO of our mission-driven nonprofit organization, ensuring efficient management of both professional and personal tasks.Your responsibilities will include managing emails and calendars, coordinating personal tasks, and implementing effective organizational systems. You will also be responsible for developing standard operating procedures (SOPs) and establishing a personal operating system in Notion to facilitate collaboration and communication.In this role, you will liaise between the CEO, their family, and other team members, ensuring seamless workflows and effective communication.Schedule:Monday - Friday, 8:00 AM to 5:00 PM CTPay Range:$1,000–$1,500 per month

Jan 29, 2026

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Project Operations Manager

Adyen N.V.

Full-time|On-site|São Paulo

Join Adyen as a Project Operations Manager in São Paulo, where you will spearhead the management of our project operations, ensuring the seamless execution of our strategic initiatives. You will collaborate closely with cross-functional teams, optimizing processes to drive efficiency and elevate the client experience.

Apr 7, 2026

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Senior Associate Project Manager

jobgether

Full-time|On-site|Brazil

jobgether is seeking a Senior Associate Project Manager based in Brazil. This position plays a key part in leading project initiatives and working closely with teams from different areas to keep projects on track and meet important milestones. Role overview The Senior Associate Project Manager will coordinate activities across departments, ensuring that projects move forward smoothly and goals are achieved on schedule. Attention to detail and strong organizational skills are essential, as this role supports both day-to-day progress and larger strategic objectives. What you will do Lead and organize project initiatives from start to finish Work with cross-functional teams to align on goals and timelines Monitor progress and help resolve obstacles to keep projects moving Requirements Experience managing projects and coordinating with multiple teams Comfort working in a setting where priorities can shift quickly Motivation to deliver high-quality results

Apr 30, 2026

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Senior Associate Project Manager

jobgether

Full-time|On-site|Brazil

Join our dynamic team at jobgether as a Senior Associate Project Manager. In this pivotal role, you will be responsible for overseeing project operations, ensuring timely delivery, and coordinating cross-functional teams to achieve project goals. Your expertise in project management methodologies will drive efficient workflows and foster a collaborative environment.

Apr 30, 2026

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Project Manager - Operations

SAMY

Full-time|On-site|Sao Paulo, São Paulo, Brazil

About SAMY SAMY is a global network of independent marketing and communications agencies. The company focuses on research, technology, strategy, creativity, and performance to deliver data-driven solutions that help brands grow. With over 1,000 employees in more than 15 offices across 18 countries, SAMY operates in 55 markets and supports over 100 major clients with comprehensive digital campaigns. Role Overview The Project Manager - Operations will plan, coordinate, and execute digital content and production projects for high-volume regional accounts. This role is based in Sao Paulo, São Paulo, Brazil. The position requires managing project timelines, aligning cross-cultural teams, maintaining client communication, and ensuring high standards throughout each project phase. Main Responsibilities Manage digital content and production projects from start to finish, meeting timelines, deliverables, and quality standards. Coordinate collaboration between regional and cross-functional teams across different markets. Track tasks, priorities, and project status using project management tools such as Jira. Prioritize project requests and streamline operations to support efficient execution, especially when volume is high. Communicate regularly with clients, providing updates and ensuring deliveries align with expectations.

Apr 14, 2026

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Executive Assistant / Strategic Operations Lead (Chief of Staff Track)

Agent

Full-time|$2K/mo - $2.5K/mo|Remote|Brazil

Job Title: Executive Assistant / Strategic Operations Lead (Chief of Staff Track)Contract Type: Full-time, RemoteSalary Range: $2,000–$2,500/month (based on assessment)Working Hours: Monday to Friday, 9 AM - 5 PM ETLocation: LATAMAbout the RoleWe are on the lookout for an energetic, empathetic, and strategically aligned partner to support our leadership team as we navigate two essential business operations. This role transcends traditional administrative duties; you will be a vital partner, safeguarding the leaders’ time and enhancing operational efficiency. Initially, you will serve as an Executive Assistant with a defined trajectory to evolve into a Chief of Staff position within a year.Key ResponsibilitiesCalendar & Inbox Management: Take ownership of executive calendars; optimize schedules for coaching, strategic planning, and personal commitments while managing communications with utmost discretion.Strategic Operations & Project Ownership: Identify initiatives linked to revenue growth. Independently drive special projects (e.g., AI product development) from inception to completion.Cross-Functional Coordination: Act as the primary communication bridge between various business units, external partners, clients, and vendors.Process Improvement & AI Enablement: Develop systems to streamline recurring processes and leverage AI to automate tasks.Performance Management: Collaborate with leadership to set key performance indicators; monitor progress, identify obstacles, and ensure quality deliverables.Logistics & Travel: Oversee all travel arrangements, meeting coordination, and logistics for both internal and external engagements.Stakeholder & Family Alignment: Harmonize professional and family schedules to protect personal time and energy.

Apr 1, 2026

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Remote Executive & Personal Assistant to C-Suite Executives

World Business Lenders

Contract|Remote|Remote — Brazil

About World Business Lenders (www.wbl.comWorld Business Lenders (WBL) is a leading provider of short-term, real estate collateralized commercial loans designed to empower small and medium-sized businesses throughout the United States that face challenges in accessing traditional funding avenues. We proudly manage our own loan portfolio as well as those of third parties, with a focus on non-performing loan pools and real estate owned (REO) assets.WBL is a U.S.-based organization that fully embraces a remote workforce, fostering flexibility and work-life balance.This position is available on a Contract/Consultancy basis, allowing for remote work.The standard working hours are from 9:00 AM to 6:00 PM Eastern Time, Monday to Friday, with the possibility of additional hours based on operational requirements.Exceptional command of both spoken and written English is crucial for this role.Resumes must be submitted in English.Role Overview:As a vital member of the WBL C-suite support team, you will provide extensive personal and administrative assistance to a C-suite executive. Your duties will encompass managing household operations across multiple properties, coordinating personal logistics, overseeing financial tasks, managing calendars, scheduling meetings, arranging travel, and executing various ad hoc projects. Strong communication skills, meticulous attention to detail, and sound judgment are paramount as you interact with both internal and external stakeholders to ensure seamless management of both personal and professional responsibilities for the executive. Key Responsibilities:Oversee and manage the executive's calendar, including scheduling meetings across various time zones.Screen and prioritize communications, including emails and messages for C-suite executives.Coordinate travel plans, itineraries, and logistics for both domestic and international trips.Prepare documents, presentations, and briefing materials in advance of meetings.Document notes during important meetings and ensure timely follow-ups on action items.Anticipate the needs of C-suite executives and proactively address scheduling conflicts or gaps.Support the organization of off-site meetings, company-wide events, and executive leadership sessions.Prepare business cases, dashboards, and strategic updates for leadership reviews and board meetings.Assist with personal tasks, ensuring a high level of trust and confidentiality.Identify operational bottlenecks and escalate issues with proposed solutions.Manage complex travel arrangements, including logistics for car services and occasionally flights and accommodations.

Feb 6, 2026

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Executive Assistant to C-Level Team (Remote - Brazil)

crewbloom

Full-time|$6/hr - $7/hr|Remote|Remote — São Paulo, State of São Paulo, Brazil

Join our dynamic team as an Executive Assistant, where you will play a pivotal role in supporting our C-level executives and managing their social media presence.The ideal candidate will possess outstanding communication abilities, exceptional attention to detail, and a proactive approach to learning and problem-solving. In our fast-paced environment, adaptability is key, alongside confidence in handling high-level operations and systems.The typical starting rate for this position is between 6 to 7 USD per hour.Key Responsibilities Manage phone calls, confirm meetings, and coordinate appointments Engage with clients to gather necessary information for preparing legal documents via calls and emails Confirm schedules and provide updates to leadership regarding appointment progress Oversee and maintain calendars and appointments effectively Perform administrative duties including filing, scanning, photocopying, and mailing as needed Execute word processing tasks efficiently Conduct research and organize data systematically Manage and update contact lists as required Draft documents, prepare legal retainers, send retainers for review and signing, and track signed documents and payments Uphold professionalism and confidentiality with all materials, exercising discretion in all business interactions Oversee management of social media channels and address client inquiries related to relevant insights Procure office supplies as needed

Sep 19, 2025

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Senior Manager of Technology Projects and Operations

CI&T

Full-time|On-site|Brazil

CI&T is at the forefront of technological transformation, merging human expertise with AI to deliver scalable tech solutions. With over 8,000 CI&Ters globally, we've partnered with more than 1,000 clients throughout our 30-year journey. Artificial Intelligence is not just a concept for us; it’s our reality.Important: If you reside in the Campinas Metropolitan Area, your presence in our city offices will be mandatory, in accordance with our current attendance policy.Greetings, I’m Juliana Noberto from CI&T. We are looking for a Senior Manager to lead multidisciplinary teams in technology projects with a strong focus on project management and application management services (AMS).The ideal candidate will ensure timely deliveries, system stability, and a balance between technological evolution and maintenance, all while prioritizing quality and customer satisfaction.We encourage women candidates to apply, aligning with our commitment to diversity and inclusion; however, the position is open to all qualified individuals.Key ResponsibilitiesLead and develop multidisciplinary teams in IT projects and operations.Manage system development projects using methodologies such as Scrum, PMBOK, and SAFe, ensuring adherence to deadlines, cost, quality, and client satisfaction.Oversee AMS operations to guarantee service availability, performance, and continuity.Supervise, mentor, and train the AMS team, fostering a collaborative high-performance environment;Define and monitor performance indicators (KPIs/SLAs) in delivery and AMS.Serve as the focal point for executive reporting and communication with internal and external stakeholders, enhancing clarity and confidence in management.Assemble, engage, and coordinate multidisciplinary teams, promoting collaboration and data-driven decision-making;Encourage collaboration, engagement, and team development in an inclusive environment.Develop leadership within your responsibility, promoting a culture of transparency, collaboration, and continuous learning.QualificationsProven experience in managing IT teams and projects.Solid background in AMS operations management.Familiarity with delivery processes and project management methodologies (traditional, hybrid, or agile).Strong expertise in risk management, change management, and strategic project planning;Excellent communication and interpersonal skills.

Apr 30, 2026

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Project Operations Manager

Wildlife Works

Full-time|On-site|São Paulo, State of São Paulo, Brazil

About Wildlife WorksWildlife Works is a global conservation organization dedicated to protecting biodiversity, reducing carbon emissions, and empowering local communities. Through initiatives such as REDD+ projects, we work to conserve ecosystems while providing economic benefits to the communities residing in the areas we serve. What to Expect When Joining Wildlife Works:At Wildlife Works, you'll become part of a multidisciplinary team committed to environmental conservation and sustainable development. Your work will involve collaborating with local communities, field operations, and directly contributing to projects that align biodiversity conservation, climate action, and community development.Position Summary:The Project Operations Manager will lead the execution of company projects in Brazil, overseeing field teams and ensuring compliance with work plans and technical guidelines.This role focuses on operational leadership, prioritizing tasks, managing field teams, and resolving operational challenges to meet deadlines and ensure quality and consistency across projects.You will also serve as a liaison with indigenous peoples and local leaders on operational matters, coordinating logistical demands and decisions necessary for the execution of activities, while facilitating collaboration between field teams, technical areas, and leadership to ensure smooth operations and resolution of demands.Key Duties and Responsibilities Include, But Are Not Limited To:Lead project execution, ensuring quality deliverables, adherence to timelines, and management of project operational budgets, including team costs, logistics, and infrastructure;Implement and systematize processes and best practices throughout the operation;Manage and train field teams, defining priorities, monitoring performance, and ensuring task delivery aligns with project objectives and established timelines;Identify operational needs in the territories, including teams, equipment, and infrastructure, prioritizing and facilitating these demands;Engage with local communities and leaders to facilitate activity execution, aligning schedules, operational needs, and conditions for field actions.

Apr 1, 2026

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Personal & Executive Assistant

Careers Activate Talent

Part-time|Remote|Remote — Brazil

Job Title: Personal & Executive AssistantJob Type: Part-time / RemoteWork Hours: 18–20 hours per weekJob Overview:We are excited to partner with our client in the search for a meticulous and proactive Personal & Executive Assistant who will deliver exceptional support in both professional and personal capacities. This dynamic role merges executive-level administrative duties with wellness and accountability guidance, perfect for an individual who enjoys variety and serves as both a strategic ally and a nurturing presence.Your contributions will be vital in ensuring seamless daily operations, managing business communications, and scheduling while also aiding the client in maintaining personal objectives, habits, and lifestyle management.Key Responsibilities:Executive / Professional Support Oversee complex executive calendars, inboxes, and communications across various time zones. Compose and send professional correspondence on behalf of the executive. Organize and coordinate virtual meetings, calls, and events. Prepare reports, presentations, and meeting summaries. Act as the primary point of contact for internal and external stakeholders. Conduct research, manage contacts, and assist in business development tasks (e.g., introductions, follow-ups). Support project management tasks, including tracking deliverables, deadlines, and follow-ups. Maintain organized systems for documents, files, and communications. Handle tech-related tasks: proficiency in Slack + Gmail, and ideally familiarity with social media, funnels, and landing pages. Personal & Wellness Support Serve as an accountability partner, providing gentle reminders and encouragement to uphold personal habits and goals. Assist in planning personal events, travel, and appointments. Source services, shop for products, or identify experiences that enhance lifestyle and wellbeing. Foster a calm, supportive, and professional atmosphere, combining the roles of assistant and wellness coach. Requirements: 3–5+ years of experience as an Executive Assistant, Personal Assistant, or in a similar capacity, ideally supporting C-level or senior executives. Residing in the EST time zone (Toronto preferred) with availability during core business hours and flexibility for travel-related adjustments. Excellent written and verbal communication skills; demonstrated professionalism and discretion. Highly organized, detail-oriented, and adept at managing multiple priorities simultaneously. Proficiency in productivity tools: Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Trello, or similar). Tech-savvy with the ability to adapt quickly to new technologies.

Sep 16, 2025

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Project Manager for a Leading Marketing Agency (Remote)

pairedrecruiting

Full-time|Remote|Remote — Brazil

pairedrecruiting is hiring a Project Manager to support marketing projects for clients across Brazil. This remote position centers on guiding marketing initiatives from initial planning through final delivery. Role overview This role involves managing projects for a marketing agency, ensuring each phase runs smoothly and meets client expectations. The Project Manager will work with teams from different disciplines to coordinate tasks and keep projects on track. What you will do Oversee marketing projects from start to finish Collaborate with cross-functional teams to meet project goals Help deliver marketing solutions tailored to client needs Location This is a remote position based in Brazil.

Apr 29, 2026

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Remote Qualitative Project Manager

m3usa

Full-time|Remote|São Paulo

Join our dynamic team at m3usa as a Qualitative Project Manager. In this fully remote position, you will lead qualitative research projects across various markets, ensuring that our clients receive top-notch insights and analysis. Collaborate with cross-functional teams to design and implement research strategies that drive impactful decisions.

Apr 13, 2026

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Operational Assistant

Enviricorporation

Full-time|On-site|OURO BRANCO

Join Enviricorporation as an Operational Assistant and be a vital part of our dynamic operations team. In this full-time position, you will support daily operational tasks, ensuring efficiency and productivity across various projects. Your role will involve collaborating with team members to streamline processes and enhance operational effectiveness.

Jun 26, 2025

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Operational Assistant

Enviricorporation

Full-time|On-site|OURO BRANCO

Join our dynamic team at Enviricorporation as an Operational Assistant! In this role, you will support our operations department by ensuring smooth workflow and efficiency in various processes. This is an exciting opportunity for individuals looking to kickstart their career in operations.

Sep 3, 2025

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Operational Project Management Officer (Installations) - Mid-Level | Hybrid Fortaleza - CE

Capco

Full-time|Hybrid|Brazil - Sao Paulo

Join Capco as an Operational Project Management Officer specializing in installations. In this pivotal role, you will oversee project execution, ensuring efficiency and adherence to timelines. Your expertise in project management will drive our operations to new heights while collaborating with cross-functional teams.

Mar 19, 2026

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Operational Assistant

Enviri Corporation

Full-time|On-site|OURO BRANCO

Join Enviri Corporation as an Operational Assistant, where you will play a crucial role in supporting our operational functions. This full-time position is ideal for individuals looking to kickstart their career in operations.

Jun 26, 2025

Remote Executive Assistant - Operations, Data & Project Support

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