About the job
To ensure you receive our communications, please whitelist the domains "lever.co" and "hire.lever.co" with your email provider.
Disclaimer: This is a generalized job description for the position outlined below. The specific tasks and tools will be elaborated upon during the final interview stage. Please apply for the appropriate role based on your geographical location and experience. We value candidates who can excel in this role!
General Virtual Assistant (Remote)
At Wing, we are on an exciting journey to revolutionize the future of work for businesses around the globe! Our mission is to be the ultimate destination for companies aiming to build exceptional teams and automate their operations.
We are currently seeking a dedicated General Virtual Assistant to join our team immediately!
Key Responsibilities:
1. Efficiently store and organize documents and files.
2. Perform data entry tasks including creating lead lists, transcribing audio, managing payroll information, and organizing research notes.
3. Conduct product research, facilitate purchasing, and acquire samples.
4. Maintain and update information for marketing and sales initiatives via a CRM system.
5. Prepare and send invoices or statements, monitor payments, and track company expenses.
6. Collect data on industry trends, best practices, and publicly available information; prepare reports for comparative analysis.
7. Oversee project monitoring, facilitate internal communication, and organize company datasets.
8. Coordinate team calendars, prevent scheduling conflicts, and ensure timely client meetings.
9. Arrange travel itineraries, including hotel bookings and rental cars.
10. Handle incoming calls and make calls for appointments or inquiries.
11. Respond to emails, follow up on correspondence, organize the inbox according to client preferences, and notify clients of important messages.
12. Perform additional ad hoc tasks as required.
Qualifications:
• Minimum of 6 months to 1 year of experience as a Virtual Assistant.
• Must be at least 18 years old and have completed Senior High School.
• Exceptional communication skills via phone, email, and instant messaging.
• Strong organizational and time management abilities.
• Willingness to work during graveyard shifts.
• Tech-savvy and knowledgeable about current technologies, including desktop sharing, cloud services, and VoIP.
• Proficient in word-processing software and spreadsheet applications.
