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Experience Level
Entry Level
Qualifications
QualificationsDemonstrated expertise in Microsoft Excel (formulas, pivot tables, charts, data validation)Familiarity with Pipedrive CRM is a significant advantageExperience or knowledge of Dodge Construction Central is beneficialStrong attention to detail coupled with excellent organizational abilitiesOutstanding verbal and written communication skillsCapability to multitask and prioritize in a dynamic work environmentComfortable working independently as well as collaboratively within a teamHigh school diploma or equivalent is required; an associate or bachelor’s degree is preferred
About the job
Job Title: Sales Assistant and Excel Specialist
Location: Remote
Employment Type: Full-time
Department: Sales / Operations
We are on the lookout for a meticulous and technologically adept Excel Specialist/Sales Assistant to enhance our sales operations and data management initiatives. The ideal candidate is expected to have exceptional Excel proficiency, a proactive mindset, and the capability to aid in CRM and construction lead tracking. This position is crucial in optimizing workflows, ensuring precise record-keeping, and supplying the sales team with actionable insights.
Key Responsibilities
Manage and refresh sales tracking spreadsheets and dashboards utilizing advanced Excel functions (e.g., VLOOKUP, pivot tables, conditional formatting)
Assist in organizing leads, contacts, and deal pipelines within Pipedrive CRM
Provide support to the sales team with data entry, reporting, and follow-up coordination
Track and retrieve project data from Dodge Construction Central or similar platforms
Compile sales reports, forecasts, and performance summaries
Collaborate with internal teams to guarantee timely and accurate communications
Execute administrative tasks including scheduling, email correspondence, and document preparation
About Remote VA
Remote VA is a leading provider of virtual assistance services, dedicated to helping businesses optimize their operations and achieve their goals through skilled professionals working remotely.
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Full-time|Remote|Remote — Central Visayas, Philippines
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Company OverviewJoin our dynamic and innovative healthcare technology company, assist-world, where we are committed to transforming the industry. With a dedicated team of approximately 32 talented professionals and visionary co-founders, we are on a mission to enhance healthcare through technology. We are in search of a dependable and detail-oriented Executive Virtual Assistant to provide vital support to our senior leadership team, particularly two co-founders, while also assisting a third co-founder and select team members as needed. Success in this role is built on a foundation of consistency, trust, and timely responsiveness.Role OverviewThe Executive Virtual Assistant will act as an essential partner to our leadership team, managing calendars, coordinating travel, organizing inboxes, and scheduling interviews. This opportunity is perfect for individuals who are experienced in supporting executives within fast-paced environments and who prioritize structure, effective follow-through, and proactive communication.Core Responsibilities
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
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Job Title: Accountant and Executive AssistantLocation: Remote workJob Type: Full-timeJob Overview:Join our team as a meticulously organized and detail-oriented Accountant and Executive Assistant. In this dual-role position, you will play a vital part in supporting financial operations while managing executive-level administrative tasks. A solid grasp of accounting principles, expertise in financial reporting, and the capability to oversee executive schedules, communication, and administrative responsibilities are essential for success in this role.Key Responsibilities:Accounting Responsibilities:Maintain meticulous financial records, including accounts payable and receivable.Prepare financial statements, reports, and reconciliations.Assist with budgeting, forecasting, and financial analysis.Ensure compliance with accounting regulations and company policies.Process invoices, payroll, and expense reports.Coordinate with external auditors and tax professionals.Executive Assistant Responsibilities:Manage executive schedules, appointments, and travel arrangements.Handle confidential correspondence, emails, and reports.Prepare presentations, meeting agendas, and minutes.Conduct research and compile data for executive decision-making.Act as a liaison between executives and internal/external stakeholders.Oversee office administration and special projects as needed.Qualifications:Bachelor's degree in Accounting, Finance, Business Administration, or a related field.3+ years of experience in accounting and executive support roles.Proficiency in accounting software (e.g., QuickBooks, SAP, NetSuite) and Microsoft Office Suite (Excel, Word, PowerPoint).Strong knowledge of financial reporting, bookkeeping, and compliance regulations.Exceptional organizational and multitasking abilities to balance financial and administrative duties.Excellent communication skills (both written and verbal).Capacity to handle confidential information with discretion and professionalism.Detail-oriented with robust analytical and problem-solving skills.
