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Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.
Key Responsibilities:
• Process and categorize vendor invoices, ensuring timely weekly payment runs.
• Conduct bank and balance sheet reconciliations with keen attention to detail.
• Prepare and enter general ledger entries accurately.
• Assist in the month-end and year-end closing processes.
• Maintain thorough documentation and uphold internal controls.
• Provide necessary schedules and documentation for audits.
Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and ca…
Duties and ResponsibilitiesSupport the Accounting Officer in overseeing accounting operations.Handle the processing of 2307 Certifications.Manage Voucher processing for each supplier.Examine and resolve discrepancies in merchandisers' man hours (DTR, letter attachments, etc.).Compile and organize accounting data and documents.Input the issuance of vouchers into the system.Analyze and complete Payable Reports.
Join Our Team as a Remote Accounting Assistant!Wing is on an exciting mission to revolutionize the future of work for businesses around the globe. As a pioneering company, we aim to be the go-to destination for organizations seeking to build exceptional teams and automate their operations seamlessly.We are currently seeking a dedicated Accounting Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Oversee accounts payable and receivable processes, ensuring accurate reconciliation and reporting.2. Prepare and file tax returns in compliance with tax regulations in the US, EU, AU, and UK.3. Conduct audits and ensure all financial statements adhere to regulatory standards across various regions.4. Maintain and update accounting records and systems, assuring accuracy and compliance with local laws.5. Generate regular financial reports and budgets to aid strategic decision-making.6. Manage payroll processing, ensuring compliance with tax regulations and timely disbursements.7. Research and implement regional accounting and tax updates to maintain company compliance.8. Perform ad hoc tasks as required to support the finance team.Qualifications:• Bachelor’s degree in Accounting, Finance, or a related field.• Minimum of 2 years of accounting experience, particularly with US, EU, AU, and/or UK tax regulations.• In-depth knowledge of accounting standards and regional compliance laws.• Proficiency in accounting software such as QuickBooks, Xero, or similar platforms.• Exceptional English communication skills: • Reading: High proficiency for interpreting financial documentation. • Writing: Strong ability to prepare detailed reports and correspondence. • Speaking: Clear and neutral accent for effective communication with international clients and teams.• Advanced analytical capabilities and meticulous attention to detail.• Ability to juggle multiple tasks and meet deadlines in a fast-paced environment.• Tech-savvy, with proficiency in MS Excel, cloud-based accounting platforms, and tax preparation software.Technical Requirements:• USB Headset with Noise Cancellation
Remote Assistant Accountant (Philippines) Location: Remote , Philippines Compensation: $1,200 AUD - $1,500 AUD per month Employment Type: Independent Contractor Agreement Schedule: Australian business hours (about 9 AM - 5 PM, Monday to Friday). As a contractor, manage your own time while supporting collaboration during these hours. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. For this position, the client will engage you directly as an independent contractor. All work is fully remote from your home. About the Client The client is a respected commercial services provider operating across Australia’s eastern states. They deliver building maintenance and refurbishment, serving major corporations and government bodies. Projects include everything from urgent maintenance and insurance repairs to large-scale facility upgrades. Role Overview The Assistant Accountant manages the full accounts payable and receivable cycle. This includes handling supplier and customer transactions, supporting cash flow, and helping to maintain smooth financial operations. Accuracy, confidentiality, and professionalism are essential, along with strong collaboration skills for working with both internal teams and external partners. Main Responsibilities Process payments to suppliers and clients promptly and accurately, ensuring cash flow is balanced. Handle supplier invoices: match purchase orders, enter invoices, code transactions, and process payments. Monitor accounts payable and receivable inboxes, addressing or redirecting queries as required. Create and send sales invoices based on project progress claims. Allocate customer payments to the correct ledgers. Follow up professionally on outstanding customer payments. Complete monthly supplier statement reconciliations and resolve any discrepancies. Troubleshoot and resolve issues in accounts payable, receivable, and purchase order systems. Payroll and Compliance Process monthly payroll accurately and on schedule. Prepare and file monthly payroll tax returns for all relevant states. Assist with compliance for BAS, superannuation, and payroll tax obligations. Financial Reporting and Controls Maintain the general ledger, including balance sheet reconciliations and banking tasks.
About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Role OverviewThe Accounting Assistant is integral to the firm’s strategy for sustainable growth and skill enhancement. This position is perfect for individuals eager to evolve into accomplished accounting professionals, gaining valuable insights across a variety of clients and sectors within public practice.Operating within established standards and performance benchmarks, this role ensures the delivery of precise, timely, and high-quality financial outputs. The Accounting Assistant works closely with the team, proactively contributing and taking ownership of tasks while continuously enhancing their technical skills and professional development.Key Responsibilities:Prepare financial statements and income tax returns for a range of clients, ensuring compliance with applicable tax laws.Assist in tax reconciliations and compliance obligations, addressing client queries as needed.Support business advisory initiatives, including financial analysis and involvement in Virtual CFO and tax planning processes.Manage projects within established budgets and timelines, maintaining proactive communication.Foster strong professional relationships with clients and colleagues, exhibiting initiative, accountability, and a commitment to high professional standards.
Full-time|Remote|Remote — Metro Manila, Philippines
Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Full-time|$650/mo - $650/mo|Remote|Remote — Metro Manila, Philippines
Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.
Seeking talented individuals based in the PhilippinesPosition Overview: We are on the lookout for a skilled Accounting & Tax Support Virtual Assistant to enhance our offshore team. This role is perfect for professionals with 2–4 years of direct experience in Australian taxation who can manage their tasks with minimal oversight.Compensation: $1,500 AUD - $1,800 AUD monthlyEngagement Type: Independent Contractor AgreementWorking Hours: Align with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday) while enjoying the flexibility of managing your own schedule.About Hunt St: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. Engaging directly with our clients, you will operate as an independent contractor, allowing you to work fully remotely from the comfort of your home.Client Overview: Our client is a respected accounting and tax firm dedicated to providing accurate and practical financial solutions tailored for individuals and businesses. Their expertise lies in bookkeeping, tax compliance, and advisory services, with a strong commitment to efficiency and adherence to Australian regulations.Key Responsibilities:Australian Tax Compliance:Prepare and review Individual (ITR), Company, Trust, and Partnership tax returns following ATO guidelines.Manage BAS/IAS preparation, including GST, PAYG-W, PAYG-I, instalments, and applicable fuel tax credits.Conduct tax reconciliations involving depreciation methods, small business concessions, carried-forward losses, franking credits, and Div 7A considerations.Prepare FBT returns and associated work-related calculations as needed.Assist clients with tax planning, projections, and scenario modeling.Accounting & Compliance Support:Generate general purpose and special-purpose financial statements.Perform reconciliations for banks, loans, clearing accounts, and balance sheets.Support STP finalization, payroll reporting, and ensure superannuation compliance.Identify compliance risks and propose process improvements.Client & Team Communication:Maintain professional communication with Australian clients via email and scheduled calls.
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Role OverviewThe Senior Accounting Assistant is a pivotal member of our accounting and finance team based in Australia. This role involves providing advanced administrative support, coordinating with clients, and handling the preparation and processing of financial data, alongside accounting and compliance tasks. A strong grasp of accounting principles and processes is essential for executing responsibilities with precision and efficiency while working autonomously on routine tasks with minimal oversight.Key Responsibilities:1. Administrative and Client CoordinationOversee client document submissions, ensuring all necessary files are meticulously collected and organized.Communicate with clients to follow up on outstanding documents or clarify data entries.Keep internal checklists and client folders updated to guarantee completeness and compliance.2. Financial Data ManagementEnter, validate, and update financial transactions within client-specific systems and software.Maintain the accuracy of financial data and records.Create basic reports and summaries as requested by senior team members.3. Accounting and Compliance SupportConsistently reconcile bank statements, credit card accounts, and other financial records to ensure accuracy and report any discrepancies.Administer invoices, receipts, and expense claims in accordance with Australian GST requirements.Process payroll, superannuation, and Single Touch Payroll (STP), ensuring that monthly balances are accurate and reconciled.Conduct manual journal entries related to payroll tax and reconcile them at month-end.Handle revenue processing tasks independently, including generating revenue statements, workpapers, tracking reports for fees and loans, and creating journal entries.Manage the recording of asset acquisitions, disposals, and depreciation schedules, ensuring all asset records are accurate and up to date.Conduct pre-reviews of financial performance and management performance reports for accuracy and flag discrepancies.Prepare annual accounts with minimal supervision.Calculate Instalment Activity Statements (IAS) and Business Activity Statements (BAS) with minimal oversight.Prepare tax returns and generate working papers, inputting figures into tax preparation software with minimal supervision.
Assist in the development and design of promotional materials while maintaining strong relationships with Key Accounts and Distribution Centers to facilitate all promotional activities.Take ownership of executing and monitoring trade programs aimed at minimizing bad orders.Oversee the tracking of Trade Marketing Investments and ensure effective implementation of initiatives.Ensure alignment between Sales and Marketing teams regarding field sales requirements and marketing strategies, coordinating effectively with the Merchandising Department.Collaborate closely with the sales team to align Trade Marketing strategies with sales goals and revenue targets.Prepare trade correspondence, manage branch allocations, and implement pricing and packaging changes.Develop, assess, and review executed promotional activities to inform future planning.Conduct store visits to assess and monitor product promotional activities.Recommend and create local market promotions to enhance brand visibility.Work alongside brand marketing for account management and special projects.
Job Title: Assistant Accounting ManagerLocation: Makati City, PhilippinesAbout MetroMartMetroMart is the leading online grocery platform in the Philippines, partnering with the largest supermarkets and over 300 specialty stores nationwide. Our service is available in 77 cities, providing customers with convenient access to their grocery needs.Why Join MetroMart?Be part of a vibrant and fast-growing company that fosters innovation.Collaborate with industry experts and contribute to reshaping the online grocery landscape.Join a team that prioritizes creativity, initiative, and results-driven performance.Benefit from opportunities for career growth and personal development.Key Responsibilities:As the Assistant Accounting Manager, you will be responsible for:1. Accounting Operations Management:Oversee daily accounting tasks, including the general ledger, accounts receivable, accounts payable, and payroll.Prepare precise financial statements on a monthly, quarterly, and annual basis.2. Budgeting and Forecasting:Work with senior management to create and analyze budgets, including variance analysis and financial forecasting.3. Compliance:Ensure compliance with accounting standards, tax laws, and internal controls.Prepare and file taxes accurately and on time.4. Team Leadership:Lead and mentor the accounting team, assigning tasks and providing training.5. Financial Analysis:Analyze financial data to identify trends and support strategic decisions.Prepare detailed reports for senior management and stakeholders.6. External Audit Coordination:Facilitate external audits and maintain effective communication with auditors.
Join a prestigious travel boutique that specializes in crafting luxurious experiences globally. Our agency takes pride in curating meticulously designed and personalized itineraries for discerning travelers. By collaborating with trusted international partners, we ensure that every journey is seamless and unforgettable.We are currently seeking a detail-oriented Virtual Assistant to play a crucial role in our operational success. This position involves creating elegantly organized travel itineraries and producing captivating social media content that embodies our luxury brand and boutique ethos. The ideal candidate should be organized, proactive, skilled in digital tools, and have a genuine passion for the luxury travel industry.
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
Join assist-world as a dedicated Accountant and Virtual Assistant! We are seeking a professional with 2 to 3 years of experience in accounting to manage accounts payable, perform reconciliations, and oversee general ledger activities. Your role will support our month-end closing processes with precision and dependability.Key Responsibilities:• Process and ca…
Duties and ResponsibilitiesSupport the Accounting Officer in overseeing accounting operations.Handle the processing of 2307 Certifications.Manage Voucher processing for each supplier.Examine and resolve discrepancies in merchandisers' man hours (DTR, letter attachments, etc.).Compile and organize accounting data and documents.Input the issuance of vouchers into the system.Analyze and complete Payable Reports.
Join Our Team as a Remote Accounting Assistant!Wing is on an exciting mission to revolutionize the future of work for businesses around the globe. As a pioneering company, we aim to be the go-to destination for organizations seeking to build exceptional teams and automate their operations seamlessly.We are currently seeking a dedicated Accounting Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Oversee accounts payable and receivable processes, ensuring accurate reconciliation and reporting.2. Prepare and file tax returns in compliance with tax regulations in the US, EU, AU, and UK.3. Conduct audits and ensure all financial statements adhere to regulatory standards across various regions.4. Maintain and update accounting records and systems, assuring accuracy and compliance with local laws.5. Generate regular financial reports and budgets to aid strategic decision-making.6. Manage payroll processing, ensuring compliance with tax regulations and timely disbursements.7. Research and implement regional accounting and tax updates to maintain company compliance.8. Perform ad hoc tasks as required to support the finance team.Qualifications:• Bachelor’s degree in Accounting, Finance, or a related field.• Minimum of 2 years of accounting experience, particularly with US, EU, AU, and/or UK tax regulations.• In-depth knowledge of accounting standards and regional compliance laws.• Proficiency in accounting software such as QuickBooks, Xero, or similar platforms.• Exceptional English communication skills: • Reading: High proficiency for interpreting financial documentation. • Writing: Strong ability to prepare detailed reports and correspondence. • Speaking: Clear and neutral accent for effective communication with international clients and teams.• Advanced analytical capabilities and meticulous attention to detail.• Ability to juggle multiple tasks and meet deadlines in a fast-paced environment.• Tech-savvy, with proficiency in MS Excel, cloud-based accounting platforms, and tax preparation software.Technical Requirements:• USB Headset with Noise Cancellation
Remote Assistant Accountant (Philippines) Location: Remote , Philippines Compensation: $1,200 AUD - $1,500 AUD per month Employment Type: Independent Contractor Agreement Schedule: Australian business hours (about 9 AM - 5 PM, Monday to Friday). As a contractor, manage your own time while supporting collaboration during these hours. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. For this position, the client will engage you directly as an independent contractor. All work is fully remote from your home. About the Client The client is a respected commercial services provider operating across Australia’s eastern states. They deliver building maintenance and refurbishment, serving major corporations and government bodies. Projects include everything from urgent maintenance and insurance repairs to large-scale facility upgrades. Role Overview The Assistant Accountant manages the full accounts payable and receivable cycle. This includes handling supplier and customer transactions, supporting cash flow, and helping to maintain smooth financial operations. Accuracy, confidentiality, and professionalism are essential, along with strong collaboration skills for working with both internal teams and external partners. Main Responsibilities Process payments to suppliers and clients promptly and accurately, ensuring cash flow is balanced. Handle supplier invoices: match purchase orders, enter invoices, code transactions, and process payments. Monitor accounts payable and receivable inboxes, addressing or redirecting queries as required. Create and send sales invoices based on project progress claims. Allocate customer payments to the correct ledgers. Follow up professionally on outstanding customer payments. Complete monthly supplier statement reconciliations and resolve any discrepancies. Troubleshoot and resolve issues in accounts payable, receivable, and purchase order systems. Payroll and Compliance Process monthly payroll accurately and on schedule. Prepare and file monthly payroll tax returns for all relevant states. Assist with compliance for BAS, superannuation, and payroll tax obligations. Financial Reporting and Controls Maintain the general ledger, including balance sheet reconciliations and banking tasks.
About the RoleJoin our dynamic team as a dedicated Executive Assistant specializing in accounting support. In this role, you will play a crucial part in streamlining business operations through the management of business listings, effective communication with sellers, follow-up correspondence, and involvement in light accounting tasks. The ideal candidate will possess exceptional English communication skills and a solid background in accounts payable (AP) and accounts receivable (AR), preferably within an accounting firm context.Key ResponsibilitiesOversee and update online business listings and directories.Engage with business sellers through phone and email, ensuring clear and professional communication.Prepare and dispatch follow-up communications and inquiries.Assist with basic accounting functions, including tracking and reporting of AP/AR.Keep precise records of conversations, transactions, and communications.Support calendar scheduling, conduct basic research, and perform general executive support tasks.Coordinate with internal teams regularly to align on tasks and ensure timely execution.
assist-world is hiring a Personal Assistant & Marketing Support Virtual Assistant based in the Philippines. This position combines administrative duties with marketing support, helping projects run smoothly and keeping daily operations organized. Key responsibilities Maintain calendars and schedules, making sure meetings and deadlines are met Support marketing campaigns by tracking tasks and deliverables to keep them on schedule Assist with social media, including scheduling posts and handling basic engagement Requirements Strong organizational skills with close attention to detail Background in supporting marketing activities or campaigns Ability to work independently and show initiative Comfortable working in a fast-moving environment
Role OverviewThe Accounting Assistant is integral to the firm’s strategy for sustainable growth and skill enhancement. This position is perfect for individuals eager to evolve into accomplished accounting professionals, gaining valuable insights across a variety of clients and sectors within public practice.Operating within established standards and performance benchmarks, this role ensures the delivery of precise, timely, and high-quality financial outputs. The Accounting Assistant works closely with the team, proactively contributing and taking ownership of tasks while continuously enhancing their technical skills and professional development.Key Responsibilities:Prepare financial statements and income tax returns for a range of clients, ensuring compliance with applicable tax laws.Assist in tax reconciliations and compliance obligations, addressing client queries as needed.Support business advisory initiatives, including financial analysis and involvement in Virtual CFO and tax planning processes.Manage projects within established budgets and timelines, maintaining proactive communication.Foster strong professional relationships with clients and colleagues, exhibiting initiative, accountability, and a commitment to high professional standards.
Full-time|Remote|Remote — Metro Manila, Philippines
Job Title: Executive Accounting Assistant with QuickBooks ExpertiseRemote VA PH is actively seeking a meticulous and highly organized Executive Accounting Assistant proficient in QuickBooks and Microsoft Excel to join our dynamic remote team. This pivotal role will involve providing comprehensive administrative support, managing financial tasks, and overseeing data management to ensure the seamless operation of our executive team.Work Schedule: 9:00 am - 5:00 pm EST (Full-Time/Nightshift PHT)Key Responsibilities:Administrative Support: Oversee the executive's calendar, coordinate meetings, and arrange travel plans.Financial Management: Process invoices, manage payments, and perform basic bookkeeping tasks using QuickBooks.Data Management: Develop and update spreadsheets in MS Excel for effective data tracking and analysis.Communication: Serve as a liaison between the executive and various teams to ensure project deadlines and tasks are met.
Position OverviewWe are on the lookout for an exceptionally organized, proactive, and detail-oriented Virtual Assistant to provide comprehensive support to a VP of Operations & Finance within our rapidly expanding organization.This position encompasses a mix of executive assistance, operational support, and basic financial/admin coordination to enhance daily workflows, mitigate operational slowdowns, and establish order in a dynamic environment.The ideal candidate is someone who can assume responsibility, bring organization to complexity, and serve as a reliable right-hand support.Key ResponsibilitiesAdministrative & Organizational Tasks (Core)Digitize and organize extensive document volumes using Google DriveMaintain structured filing systems (both digital and inbox)Organize inbox utilizing folders, labels, and automation toolsMinimize clutter and enhance accessibility of information
Full-time|Remote|Remote — Makati, Metro Manila, Philippines
Join Assistant Launch as an Executive AssistantAt Assistant Launch, we have successfully connected thousands of Executive Assistants with entrepreneurs and executives over the past six years. Many of our EAs have built enduring relationships with their clients, staying for two, three, or even more than four years. When we find the right match, it lasts, providing you with stable, long-term client engagements instead of a constant cycle of short-term assignments.Unlike traditional VA marketplaces, we are a dedicated placement agency that prioritizes meaningful connections, offers ongoing support post-placement, and actively contributes to your professional growth.Why Executive Assistants Prefer Assistant LaunchYou'll collaborate with top-tier clients, including founders and executives managing companies with revenues ranging from $500K to over $10M. These individuals are insightful, ambitious, and eager to tackle new challenges. You will not be micromanaged or viewed as a mere task-doer; instead, you will be empowered to take ownership of results.We integrate AI training and tools into our workflow, positioning ourselves as one of the most AI-driven EA teams in the industry. You will have access to AI-focused training and tools that enhance your efficiency, sharpness, and overall value. This is not just an added bonus; it is central to our operational model.Support Beyond PlacementEvery EA participates in our comprehensive 4-week accelerator program, designed to establish effective systems with your client from the very beginning. Our support doesn’t end there; we ensure that you have the resources needed to succeed.Genuine Career Advancement OpportunitiesHigh achievers in our team have the opportunity to advance into leadership roles, secure placements with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who have been with us for over four years, experiencing substantial professional growth during their tenure.Compensation That Acknowledges Your WorthWe offer competitive compensation and benefits that meet or exceed industry standards, tailored to your experience and skill set. Our remuneration package includes performance-based bonuses and regular salary assessments. Our focus is not on minimizing costs but on assembling a team of exceptional professionals, and we believe in compensating you fairly for your contributions.Your ResponsibilitiesManage administrative tasks to allow your client to concentrate on strategic priorities.Efficiently oversee calendars, inboxes, and scheduling.Arrange travel including flights, hotels, itineraries, and adjustments as needed.Serve as the primary point of contact for client and vendor communications.Track expenses, generate reports, and manage documentation.Conduct research, summarize findings, and assist in decision-making processes.Coordinate project timelines, monitor deadlines, and ensure follow-up on action items.Assist with personal tasks when required (appointments, reservations, errands).Uphold strict confidentiality regarding sensitive business and personal information.Desired QualificationsExcellent administrative capabilities (email management, project coordination, research).Familiarity with standard tools (CRM systems, project management software, MS Office, etc.).
Full-time|$650/mo - $650/mo|Remote|Remote — Metro Manila, Philippines
Join our team as a dedicated and detail-oriented Executive Assistant specializing in Accounting and Business Operations. In this pivotal role, you will oversee business listings, engage directly with business sellers through calls and emails, and provide essential administrative support. Candidates with experience in accounting firms and a solid understanding of Accounts Payable (AP) and Accounts Receivable (AR) will be given priority.Key Responsibilities: Oversee and manage business listings across various platforms. Engage with business sellers through professional communication channels, including calls and emails. Draft, proofread, and distribute correspondence with impeccable English grammar and tone. Assist with a variety of daily administrative and executive support tasks. Manage Accounts Payable processes, including invoice handling, vendor relations, and payment scheduling. Oversee Accounts Receivable operations, including billing, collections, and account reconciliations. Maintain precise financial records and assist with bookkeeping functions as necessary. Generate reports, ensure organized documentation, and meet deadlines efficiently. Collaborate effectively with team members and management to facilitate seamless business operations.
Seeking talented individuals based in the PhilippinesPosition Overview: We are on the lookout for a skilled Accounting & Tax Support Virtual Assistant to enhance our offshore team. This role is perfect for professionals with 2–4 years of direct experience in Australian taxation who can manage their tasks with minimal oversight.Compensation: $1,500 AUD - $1,800 AUD monthlyEngagement Type: Independent Contractor AgreementWorking Hours: Align with Australian business hours (approximately 9 AM - 5 PM, Monday to Friday) while enjoying the flexibility of managing your own schedule.About Hunt St: At Hunt St, we specialize in connecting Australian businesses with exceptional remote talent from the Philippines. Engaging directly with our clients, you will operate as an independent contractor, allowing you to work fully remotely from the comfort of your home.Client Overview: Our client is a respected accounting and tax firm dedicated to providing accurate and practical financial solutions tailored for individuals and businesses. Their expertise lies in bookkeeping, tax compliance, and advisory services, with a strong commitment to efficiency and adherence to Australian regulations.Key Responsibilities:Australian Tax Compliance:Prepare and review Individual (ITR), Company, Trust, and Partnership tax returns following ATO guidelines.Manage BAS/IAS preparation, including GST, PAYG-W, PAYG-I, instalments, and applicable fuel tax credits.Conduct tax reconciliations involving depreciation methods, small business concessions, carried-forward losses, franking credits, and Div 7A considerations.Prepare FBT returns and associated work-related calculations as needed.Assist clients with tax planning, projections, and scenario modeling.Accounting & Compliance Support:Generate general purpose and special-purpose financial statements.Perform reconciliations for banks, loans, clearing accounts, and balance sheets.Support STP finalization, payroll reporting, and ensure superannuation compliance.Identify compliance risks and propose process improvements.Client & Team Communication:Maintain professional communication with Australian clients via email and scheduled calls.
Join our dynamic team as a Financial & Bookkeeping Virtual Assistant, where you will play a crucial role in managing our financial records and supporting our bookkeeping operations. This position offers a fantastic opportunity for individuals looking to develop their skills and grow within a supportive environment.
Role OverviewJoin our dynamic and agile consulting firm, assist-world, comprised of two innovative founders and one dedicated team member. We are on the lookout for an exceptionally entrepreneurial, proactive, and assertive Executive/Personal Assistant who can provide invaluable support to our founders in both business operations and personal logistics.This role is ideal for a versatile professional who thrives in fast-paced, startup environments with minimal structure. You will be expected to take ownership of tasks, communicate effectively, and actively work to alleviate the founders' workload rather than add to it.Preferred Qualifications: Candidates with experience in startup or agency settings who exhibit strong independence and a proactive communication style are highly desirable (candidates from South Africa are preferred due to compatibility in communication style and assertiveness).
assist-world is on the lookout for a dependable and meticulous Virtual Executive Assistant to join our dynamic and rapidly expanding team. This pivotal role requires an individual who excels in process-oriented tasks and thrives in a structured work environment. The ideal candidate will adeptly follow established Standard Operating Procedures (SOPs) while providing vital administrative and operational support. Responsibilities include supporting the sales function, managing post-call follow-ups, handling light billing administration, and executing organized workflows as outlined in Notion.
Role OverviewThe Senior Accounting Assistant is a pivotal member of our accounting and finance team based in Australia. This role involves providing advanced administrative support, coordinating with clients, and handling the preparation and processing of financial data, alongside accounting and compliance tasks. A strong grasp of accounting principles and processes is essential for executing responsibilities with precision and efficiency while working autonomously on routine tasks with minimal oversight.Key Responsibilities:1. Administrative and Client CoordinationOversee client document submissions, ensuring all necessary files are meticulously collected and organized.Communicate with clients to follow up on outstanding documents or clarify data entries.Keep internal checklists and client folders updated to guarantee completeness and compliance.2. Financial Data ManagementEnter, validate, and update financial transactions within client-specific systems and software.Maintain the accuracy of financial data and records.Create basic reports and summaries as requested by senior team members.3. Accounting and Compliance SupportConsistently reconcile bank statements, credit card accounts, and other financial records to ensure accuracy and report any discrepancies.Administer invoices, receipts, and expense claims in accordance with Australian GST requirements.Process payroll, superannuation, and Single Touch Payroll (STP), ensuring that monthly balances are accurate and reconciled.Conduct manual journal entries related to payroll tax and reconcile them at month-end.Handle revenue processing tasks independently, including generating revenue statements, workpapers, tracking reports for fees and loans, and creating journal entries.Manage the recording of asset acquisitions, disposals, and depreciation schedules, ensuring all asset records are accurate and up to date.Conduct pre-reviews of financial performance and management performance reports for accuracy and flag discrepancies.Prepare annual accounts with minimal supervision.Calculate Instalment Activity Statements (IAS) and Business Activity Statements (BAS) with minimal oversight.Prepare tax returns and generate working papers, inputting figures into tax preparation software with minimal supervision.
Assist in the development and design of promotional materials while maintaining strong relationships with Key Accounts and Distribution Centers to facilitate all promotional activities.Take ownership of executing and monitoring trade programs aimed at minimizing bad orders.Oversee the tracking of Trade Marketing Investments and ensure effective implementation of initiatives.Ensure alignment between Sales and Marketing teams regarding field sales requirements and marketing strategies, coordinating effectively with the Merchandising Department.Collaborate closely with the sales team to align Trade Marketing strategies with sales goals and revenue targets.Prepare trade correspondence, manage branch allocations, and implement pricing and packaging changes.Develop, assess, and review executed promotional activities to inform future planning.Conduct store visits to assess and monitor product promotional activities.Recommend and create local market promotions to enhance brand visibility.Work alongside brand marketing for account management and special projects.
Job Title: Assistant Accounting ManagerLocation: Makati City, PhilippinesAbout MetroMartMetroMart is the leading online grocery platform in the Philippines, partnering with the largest supermarkets and over 300 specialty stores nationwide. Our service is available in 77 cities, providing customers with convenient access to their grocery needs.Why Join MetroMart?Be part of a vibrant and fast-growing company that fosters innovation.Collaborate with industry experts and contribute to reshaping the online grocery landscape.Join a team that prioritizes creativity, initiative, and results-driven performance.Benefit from opportunities for career growth and personal development.Key Responsibilities:As the Assistant Accounting Manager, you will be responsible for:1. Accounting Operations Management:Oversee daily accounting tasks, including the general ledger, accounts receivable, accounts payable, and payroll.Prepare precise financial statements on a monthly, quarterly, and annual basis.2. Budgeting and Forecasting:Work with senior management to create and analyze budgets, including variance analysis and financial forecasting.3. Compliance:Ensure compliance with accounting standards, tax laws, and internal controls.Prepare and file taxes accurately and on time.4. Team Leadership:Lead and mentor the accounting team, assigning tasks and providing training.5. Financial Analysis:Analyze financial data to identify trends and support strategic decisions.Prepare detailed reports for senior management and stakeholders.6. External Audit Coordination:Facilitate external audits and maintain effective communication with auditors.
Join a prestigious travel boutique that specializes in crafting luxurious experiences globally. Our agency takes pride in curating meticulously designed and personalized itineraries for discerning travelers. By collaborating with trusted international partners, we ensure that every journey is seamless and unforgettable.We are currently seeking a detail-oriented Virtual Assistant to play a crucial role in our operational success. This position involves creating elegantly organized travel itineraries and producing captivating social media content that embodies our luxury brand and boutique ethos. The ideal candidate should be organized, proactive, skilled in digital tools, and have a genuine passion for the luxury travel industry.
Job Title: Healthcare Administrative AssistantPosition Type: Part-time (with potential for full-time transition)Work Hours: 9:00 AM – 1:00 PM PST (flexibility available with prior coordination & client approval)Work Days: Monday - FridaySalary: $6 - $8 per hour based on experienceWe are looking for a detail-oriented and proactive Healthcare Administrative Assistant to enhance our healthcare operations. Our organization specializes in providing mobile physical therapy and wellness services to older adults, delivering care directly in patients’ homes. This role encompasses administrative, clinical, and communication tasks that are essential for ensuring high-quality patient care. The ideal candidate is self-motivated, possesses excellent English communication skills, and can perform tasks efficiently with minimal supervision.Key Responsibilities:Patient Records Management: Keep precise and current documentation in the EMR system (HelloNote).Handling Patient Inquiries & Correspondence: Professionally respond to calls, emails, and messages with compassion.Medical Research & Reporting: Prepare medical reports and research summaries for internal and client use.Document Preparation: Generate and organize reports, spreadsheets, and presentations (including updates to policy manuals and employee handbooks).Social Media Management: Create and schedule content, monitor interactions, and sustain social media presence.Email & Text Management: Organize, prioritize, and reply to communications; distribute newsletters.Billing Support: Process payments from cash-pay patients, track invoices, and coordinate payroll verification.Other Duties: Generate reports, attend VA meetings, assist with onboarding, update internal documents, liaise with doctors on care plans, and provide general administrative support as necessary.Requirements:Tools & Software:HelloNote (EMR) – training will be providedGoogle Workspace (Drive, Email, etc.)Virtual Marketing Mastery (VMM) – training will be providedQualifications:Minimum of 2 years of experience as a Medical Virtual Assistant or in a similar healthcare administrative roleExceptional grammar, writing, and verbal communication skillsStrong problem-solving skills with a proactive approach to inquiriesSelf-starter who demonstrates accountability and initiativeFriendly, professional, and approachable demeanorCulturally sensitive and respectful, particularly when interacting with older adult patients (75+)Clear and audible voice suitable for patients with hearing impairments
