Virtual Administrative Assistant

As a Virtual Administrative Assistant, you will be an integral part of our management team, supporting our mission by providing high-level administrative services. You will collaborate closely with the Director and other team members to ensure that all administrative and operational needs are met efficiently.Deliver comprehensive administrative support, incl…

Join the dynamic team at Groupe Helios as an Administrative Assistant - Project Coordinator. In this exciting role, you will support our project management team by assisting with administrative tasks, coordinating schedules, and ensuring effective communication among project stakeholders. Your organizational skills and attention to detail will be pivotal in driving project success.

ADF Medical Services Inc. seeks a Virtual Assistant to help keep daily operations on track. This remote role allows work from home with flexible hours, making it easier to balance professional and personal commitments. Key responsibilities Coordinate and manage schedules for the team Handle email correspondence efficiently Assist with various administrative tasks to support smooth operations Work location This position is fully remote. Candidates should be based in or near Winnipeg, Manitoba, Canada.

Groupe Beaudry seeks an Administrative Coordinator based in Saguenay. This position helps keep daily activities organized and supports the team’s ongoing work. What you will do Manage a range of administrative duties to support office needs Assist colleagues with scheduling, preparing documents, and handling communications Contribute to maintaining efficient workflows and smooth day-to-day operations This role centers on providing reliable administrative support and ensuring the office runs efficiently.

Join 360 IT Professionals as a Developer where you will leverage your skills in Python, Java, virtualization, and Linux administration to enhance our development processes. You will collaborate with cross-functional teams to deliver high-quality software solutions and contribute to the overall growth of our organization.

We are seeking a dedicated and detail-oriented Virtual Assistant to support our operations for Airbnb, VRBO, and Booking.com. In this role, you will manage reservations, respond to guest inquiries, and ensure a seamless experience for our clients. Your organizational skills and ability to multitask will be key to our success.

Join Sodexo Canada Ltd. as a Technical Administrative Coordinator for the prestigious BNP MCGILL project. In this pivotal role, you will support various administrative processes, ensuring the seamless operation of technical functions. Your organizational skills and attention to detail will contribute significantly to our team's success.

Join our dynamic team at Syngenta Group as an Administrative Coordinator. This contract position is ideal for a proactive individual who excels in organizational skills and thrives in a fast-paced commercial environment. You will play a vital role in supporting our operations and ensuring smooth administrative processes.

Join our dynamic team as an Administrative Assistant specializing in Brokerage Administration. In this pivotal role, you will support our brokerage operations by managing a variety of administrative tasks, ensuring smooth daily operations, and enhancing office productivity. Your organizational skills will be key in maintaining our office's efficiency.

Role overview Groupe Beaudry seeks an Administrative Assistant for a full-time role in Saguenay. The position supports the management team and plays a key part in keeping daily office operations running smoothly. Main responsibilities Manage calendars and schedules for managers Coordinate meetings and appointments Handle incoming and outgoing correspondence Maintain and organize filing systems Requirements Strong communication skills Keen attention to detail Ability to multitask and prioritize tasks Organized and reliable work habits This position supports a collaborative team and helps ensure efficient office operations at Groupe Beaudry.

Join our team at cima2 as an Administrative Assistant, where you will play a crucial role in ensuring our operations run smoothly. In this dynamic position, you will manage various administrative tasks, support our team, and contribute to a positive work environment.

AECOM is seeking a dedicated and detail-oriented Administrative Assistant II to join our dynamic team in Waterloo. In this role, you will provide exceptional administrative support, facilitating the smooth operation of our office and ensuring that our team can focus on delivering high-quality services.Your responsibilities will include managing schedules, preparing reports, and assisting with various administrative tasks. The ideal candidate will be organized, proactive, and possess strong communication skills.

Vusion Group SA is hiring a Sales Administration Coordinator in Montréal. This entry-level role supports the sales team by handling a range of administrative tasks and keeping day-to-day operations running smoothly. Role overview The Sales Administration Coordinator focuses on organizing sales documentation, assisting with order processing, and helping maintain accurate records. Attention to detail and a willingness to learn are important in this position. Key responsibilities Support the sales team with administrative duties Manage documentation and assist with order processing Help ensure a positive experience for customers Who this role suits This position is a good fit for those looking to start their career in sales administration and who are ready to grow in a busy, collaborative setting.

AECOM is seeking a dedicated and detail-oriented Administrative Assistant IV to join our team in Waterloo. In this full-time position, you will play a critical role in supporting our operations and ensuring efficient workflow within our office environment.

Redwood Software is looking for an Executive Assistant and Canada Office Coordinator based in Ontario. This position supports both executive leadership and the daily operations of the office. Role overview This role centers on maintaining an organized and efficient workplace. The Executive Assistant and Office Coordinator manages schedules, arranges meetings, and helps keep communication clear between departments. Attention to detail and a proactive approach are important in this position. Key responsibilities Manage executive calendars and appointments Coordinate meetings and logistics for internal and external participants Support communication and collaboration among teams Assist with daily office operations in the Ontario location Work environment This position contributes to a collaborative and efficient workplace where individual efforts are recognized. Redwood Software values the impact of reliable administrative support on overall company success.

Join Artelia as an Administrative Assistant and become an integral part of our dynamic team. This role requires a proactive individual who can efficiently manage administrative tasks, support project coordination, and contribute to a collaborative work environment. You will be responsible for organizing schedules, managing communications, and assisting with various office functions to ensure smooth operations.

At Microsoft Corporation, we prioritize a dynamic and supportive work environment that keeps our dedicated team motivated. We are seeking a friendly and enthusiastic Administrative and Communications Assistant who is adaptable and ready to contribute to our team. In this role, you will collaborate closely with our talented professionals to enhance and streamline our filing systems, internal processes, and client databases. You will play a crucial role in supporting team growth as we strive to achieve our annual objectives. Additionally, you will thrive in a high-energy environment where you will actively promote our brand. If you're eager to make a significant impact on customer relationships and business operations, we would love to have you on board!Job ResponsibilitiesProvide comprehensive administrative support, including managing calendars, scheduling meetings, answering phones, and taking detailed messages.Serve as a liaison for effective communication between upper management and employees across departments.Welcome clients warmly and address their needs in a professional manner, determining when to escalate matters to upper management.Support marketing initiatives by distributing in-house design magazines to clients during their wait times.Coordinate travel arrangements for upper management and assist in organizing speaking engagements nationally on a quarterly or annual basis.Help with filing expense reports, reviewing timesheets, and ensuring monthly payroll is processed accurately and punctually.Organize and maintain both digital and physical filing systems, including client interest forms, design layouts, and various reports.Conduct follow-ups with clients and potential clients regularly as directed by management to ensure their needs are met and to foster relationships.

Role Overview Fengate Infrastructure is growing and seeking an Administrative Assistant to support its senior leadership team in Toronto, Ontario. This role calls for a professional who brings discretion, strong organizational skills, and the ability to manage multiple priorities. An interest in the infrastructure sector and Fengate's operations will help contribute to the team's ongoing success. What You Will Do Manage confidential information with care and integrity. Organize and coordinate schedules, travel, meetings, and communications for the leadership team to maximize efficiency. Support daily operations for the Infrastructure leadership group and work closely with other senior leaders. Prioritize tasks and act as a gatekeeper, using sound judgment. Assist in preparing and proofreading presentations and emails, primarily using Microsoft Word and PowerPoint. Provide administrative support to several leaders, each with their own working styles and priorities. Plan and coordinate special projects, meetings, and events with attention to detail. Build strong working relationships with internal teams and external partners, including investors. Work collaboratively with the Executive Assistant team. Handle ad-hoc business requests as they arise. Support the Executive Assistant for Infrastructure and serve as backup when needed. Keep records and files organized and up to date. What We Look For Strong interpersonal skills to engage with both internal and external stakeholders. Comfort working through ambiguity and shifting priorities. Ability to learn quickly and develop organizational awareness. Professionalism, confidentiality, and adaptability in a changing environment. Flexibility to work extended hours or be on-call when required. Initiative and sound judgment in all aspects of support.

Bantrel Co. seeks a Reception and Administrative Assistant based in Toronto. This position is the first point of contact for clients and visitors, setting the tone for a professional and welcoming front desk experience. Main responsibilities Greet and direct visitors and clients as they arrive at the office Manage incoming calls and respond to general inquiries Handle daily administrative tasks to support smooth office operations Assist team members with a range of office needs as they arise Role focus This role centers on maintaining a positive atmosphere at the front desk and providing dependable administrative support for the office.

We are seeking a skilled and detail-oriented Administrative Assistant to join our dynamic team in Waterloo. In this role, you will be responsible for providing comprehensive administrative support to ensure smooth operations within the organization. Your ability to manage multiple tasks efficiently and communicate effectively will be crucial to your success.