Finance & Administrative Coordinator

The Institute of Foundation Models (IFM) at MBZUAI is at the forefront of innovation in artificial intelligence, with facilities in Abu Dhabi, Paris, and Sunnyvale. Our mission is to not only advance groundbreaking research but also to cultivate the next generation of AI pioneers and significantly contribute to a knowledge-driven economy. As the Finance & Ad…

Role overview Jobgether seeks a Remote Virtual Scheduler for a partner company based in France. This fully remote role centers on managing appointments, keeping calendars organized, and coordinating daily tasks that help operations run efficiently. What you will do Schedule and confirm appointments for both clients and internal teams Oversee and update calendars to avoid conflicts Coordinate meetings and act as the main contact for scheduling requests Support internal teams by promoting effective time management Maintain accuracy and professionalism in all communications Who succeeds in this role Highly organized and attentive to detail Comfortable handling several tasks at once Remains calm and effective when under pressure Appreciates structured processes and clear communication Enjoys supporting smooth operations from behind the scenes Work hours This position requires working hours that align with US business time zones.

Under the supervision of the Chief of General Affairs Services - Public Domain - Parking, the Administrative Management Assistant will be responsible for managing ongoing affairs and administrative files, as well as providing in-person and telephone reception services.Demonstrates versatility within the General Affairs, Public Domain, and Parking services.Provides in-person and telephone reception services, guiding the public as needed.Drafts and monitors various administrative orders and permits (temporary beverage licenses, public domain occupancy, taxi operations, meeting notes, deliberation drafts, Sunday rest, fair registration, construction projects, etc.).Participates in organizing events such as Saint-Nicolas, fairs, and food markets.Handles various requests from citizens, including correspondence and email communication.Maintains and monitors dashboards.Manages purchase orders, invoices, and financial transactions.Occasional fieldwork assignments.Participates in a telephone rotation for reception duties.Collaborates in a team environment to ensure operational versatility.

Join Intuitive Surgical, Inc. as an Administrative Assistant where you will play a crucial role in supporting our team with a variety of administrative tasks. This position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Your contributions will help ensure smooth daily operations and foster a productive workplace environment.

Join our dynamic team as an Administrative Assistant, where you will play a pivotal role in supporting our operational efficiency. You will manage administrative tasks, coordinate schedules, and assist with various projects, ensuring smooth communication across departments.

Artelia offers an Administrative Assistant Internship based in Melun. This position provides a chance to develop practical office skills while working with a collaborative team. Interns play a key role in supporting daily operations and ensuring the office runs smoothly. Main responsibilities Assist with general office organization and daily duties Support various departments as tasks arise Help identify ways to improve workflow and efficiency Who will thrive in this role This internship is well-suited for those interested in hands-on administrative experience and looking to grow their professional network. Artelia encourages applications from individuals eager to learn and contribute to a team-oriented environment.

IMT Atlantique, a prestigious engineering school under the IMT-Institut Mines-Télécom, is dedicated to fostering transitions and educating responsible engineers. Our mission is to leverage scientific and technical excellence to enhance teaching, research, and innovation.We are seeking a travel management assistant for an 8-month contract within our Scolarité department at the Direction des Formations et de la Vie Scolaire (DFVS). This position involves coordinating travel logistics for external speakers and students across our campuses in Brest, Nantes, and Rennes.Reporting directly to the Head of Scolarité and collaborating with the Administrative and Budget Management Service (SGAB), you will oversee the comprehensive organization of travel arrangements, including transportation and accommodation, ensuring compliance with the institution's travel policies.As the primary contact for faculty members, you will be responsible for collecting and verifying expense claims for reimbursements. Moreover, you will contribute to enhancing internal processes by drafting user guides and tutorials for our operational tools.View the detailed job description

Under the supervision of the Administrative and Accounting Manager of the agency, you will assist in various tasks including:Management of temporary contracts,Compilation of project files (document verification, etc.),Analysis of project follow-up files, including client solvency checks (Sfac),Management of subcontracting contracts,Monitoring and management of expense reports,Oversight of supplier invoicing and entry of client billing along with debt collection.

Under the guidance of the Administrative and Accounting Manager at our agency, you will assist with the following tasks:Management of temporary contracts,Preparation and organization of project files (document control ...),Analysis of Business Monitoring Files including client solvency checks (Sfac),Management of subcontracting agreements,Monitoring and management of expense reports,Oversight of supplier invoicing and entry of client billing along with collection follow-ups.

Join Eurofins, a global leader in bioanalytical testing, as an Administrative, Technical, and Commercial Assistant based in Paris. In this dynamic role, you will support our administrative functions while engaging with various technical and commercial aspects of our operations.Your responsibilities will include managing documentation, coordinating schedules, and assisting in client communications to ensure smooth operations. This position is ideal for an organized and proactive individual who thrives in a fast-paced environment.

Groupement Mousquetaires seeks an Administrative Assistant (H/F) to join the team in Bressols. This role plays a key part in keeping daily office operations on track and supporting smooth communication within the team. What you will do Coordinate calendars and manage schedules for staff Process incoming and outgoing correspondence Support various administrative tasks that help maintain office productivity Location The position is located onsite in Bressols.

Join Veolia Environnement as an Administrative Assistant Intern where you will play a vital role in supporting our administrative operations. This full-time position offers a unique opportunity to gain hands-on experience in a dynamic environment.

We are looking for a dedicated Administrative Assistant (H/F) to support the Regional Management Team, including the Director and support services, in the daily organization and preparation of tasks. Main Responsibilities:Agency Secretariat:Drafting correspondence;Monitoring site access;Distributing internal memos;Managing orders and client invoicing when necessary, using SAP software;Tracking invoices.Personnel Management:Data entry and verification of payroll;Monitoring sick leaves, advances, and salary advances;Scheduling medical appointments;Receiving and processing expense reports;Responsible for reporting workplace accidents;May assist in onboarding new employees.Agency Logistics:Managing inventory and ordering office supplies and consumables (IT and others);Overseeing maintenance of service vehicles;Monitoring equipment maintenance contracts (photocopiers, etc.) in coordination with the Purchasing department. The above list of tasks is not exhaustive and may evolve based on departmental needs and opportunities.In parallel, align operational personnel resources with the projected activity needs within the regional scope:Planning service vehicles;Tracking service days in support of the Sector Manager…

Join our dynamic team at Groupement Mousquetaires as an Administrative Assistant (H/F). In this pivotal role, you will support various administrative functions, ensuring smooth operations and contributing to our mission of excellence. Your organizational skills and attention to detail will be essential as you assist in managing schedules, handling correspondence, and maintaining records.

MissionJoin our dynamic team as a Temporary Administrative Assistant at UTC, where you will play a crucial role in supporting the administrative and financial activities of the Enzymatic and Cellular Engineering Laboratory (GEC).Key Responsibilities1. Administrative Support and CommunicationWelcome and guide a diverse range of visitors, including students, faculty, and external partners, while addressing their inquiries via phone and email.Manage administrative tasks and maintain files, including tracking interns and visitors, processing leave requests for doctoral candidates and contract staff.Receive and distribute mail effectively.Communicate important updates and information within the laboratory.Input and regularly update data in dashboards to track laboratory activities.Support the overall operational efficiency of the laboratory, including logistics, meeting coordination, and information flow management.Arrange travel and accommodation bookings as required.Organize and archive administrative and financial documents.2. Financial ManagementPrepare mission orders, collect receipts, and process expense reports for both internal and external contributors.Initiate purchase requests after obtaining quotes, ensuring services are rendered and inputting data as needed for UTC/CNRS; gather necessary documentation for relevant departments.Input invoices into the designated system.Liaise with suppliers regarding quotes and billing queries.Interact with UTC's central services (notably DAF) and external partners as needed during missions.

Veolia Environnement S.A. is seeking a Technical Administrative Assistant in Mauguio. This position combines administrative support with a focus on technical processes within the team. Role overview The Technical Administrative Assistant helps maintain accurate records, coordinates schedules, and assists with project management activities. This work supports the daily operations of the technical team and contributes to the overall efficiency of ongoing projects. Key responsibilities Maintain and update records related to technical and administrative activities Coordinate schedules for meetings, appointments, and project timelines Assist with project management tasks as assigned Skills and qualities Strong attention to detail Organizational skills to manage multiple tasks Ability to support both administrative and technical functions

Join Veolia Environnement S.A. as an Administrative Assistant Intern in Montereau-Fault-Yonne, where you will support our administrative team in various tasks. This role offers a great opportunity to gain hands-on experience in a dynamic environment.

About the Apprenticeship Artelia is seeking an Administrative and Technical Assistant Apprentice for its Saint-Maur-des-Fossés office. This role combines hands-on administrative support with involvement in project management and technical documentation. What You Will Do Help with day-to-day administrative tasks for the team Participate in project management activities as assigned Assist in preparing and organizing technical documents Why Join This apprenticeship provides practical experience in a professional setting, supporting both administrative and technical functions. It is designed for those looking to build a foundation in administration and technical support while learning on the job.

Join our dynamic team as an Administrative and Commercial Assistant (H/F) in Issoudun. We are looking for a proactive and organized individual to support our administrative and commercial operations. In this role, you will be responsible for managing correspondence, scheduling meetings, and assisting with customer inquiries. Your attention to detail and ability to multitask will be essential for driving our success.

We are seeking a proactive and detail-oriented Administrative Assistant to support our Mercalys department utilizing SAP. This role is essential for ensuring efficient operational processes and maintaining accurate records. If you thrive in a dynamic environment and have a passion for administrative excellence, we want to hear from you!