General Virtual Assistant - Bilingual: Cantonese-English (Remote)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to ensure you receive our communications.Disclaimer: This is a general job description intended for pooling purposes only. Applications received will be added to our candidate pool for future openings. Actual tasks and tools will be discussed further in the final interview s…

To ensure you receive our communications, please whitelist the domains "lever.co" and "hire.lever.co" with your email provider.Disclaimer: This is a general job description intended for pooling purposes only. Applications will be added to our candidate pool for future openings. Specific tasks and tools will be discussed in detail during the final interview stage. Please apply for the position that aligns with your location and experience. We prioritize candidates who can excel in this role!Join Our Team: Bilingual General Virtual Assistant (Cantonese-English)At Wing, we are on a transformative mission to redefine the future of work for businesses worldwide! We strive to be the premier destination for organizations seeking to build exceptional teams and automate their operations seamlessly.We are excited to welcome a General Virtual Assistant to our team immediately!Key Responsibilities:1. Organize and maintain documents and files efficiently.2. Perform data entry tasks including preparing lead lists, transcribing audio, organizing meeting minutes, and managing payroll information.3. Conduct product research, procure goods, and secure samples as needed.4. Manage information for marketing and sales campaigns via a CRM system.5. Prepare and send invoices or statements, track payments, and maintain records of company expenses.6. Gather and analyze data on industry trends and best practices, preparing reports for comparative analysis.7. Oversee project monitoring, facilitate internal communication, and organize company data.8. Coordinate team calendars, prevent scheduling conflicts, and ensure clients are prepared for meetings.9. Plan itineraries and arrange travel accommodations such as hotels and rental cars.10. Handle incoming calls, relay information, and schedule appointments.11. Manage email correspondence, follow up on important communications, and organize inboxes according to client preferences.12. Undertake ad hoc tasks as required.Qualifications:• Minimum 1 year of experience as a Virtual Assistant or in a similar role.• Exceptional communication skills via phone, email, and messaging platforms.• Strong organizational and time management abilities.• Availability to work during graveyard shifts.• Proficient in current technologies, including cloud services and VoIP.• Familiarity with word processing and spreadsheet software (e.g., MS Office, Google Suite).

Join our dynamic team at Wing as a Bilingual General Virtual Assistant, where you will play a crucial role in facilitating seamless operations and supporting our clients. In this remote position, you will manage vital administrative tasks, assist with data organization, and contribute to marketing efforts while utilizing your Cantonese and English communication skills. This is an exciting opportunity to be part of a company that is reshaping the future of work globally. We encourage you to apply and be part of our journey!

About The FlexThe Flex is an innovative and rapidly growing start-up based in London, committed to transforming the world of short-stay accommodations. Our ethos centers around excellence, creativity, and a transparent culture that enables our team to thrive. We are passionate about crafting unforgettable guest experiences that consistently exceed expectations.We are in search of ambitious, quick-learning individuals who are eager to join us on our international journey of growth.Job OverviewWe are on the lookout for a detail-oriented, proactive, and well-organized Virtual Assistant to facilitate the daily operations of our flexible accommodation services. The successful candidate will be instrumental in fostering effective communication across teams, overseeing administrative tasks, and delivering exemplary support to our clients and partners.

About the Role Cermaticom is seeking an Administrative Assistant in Jakarta to support daily office operations. This position plays a key part in keeping workflows organized and schedules on track. Main Responsibilities Manage calendars and coordinate appointments Organize and maintain office documents Assist with general office tasks as needed What We Value Attention to detail Proactive approach to problem-solving Strong organizational skills This role helps keep the office running smoothly and supports the team’s productivity.

Join our dynamic team at dev2 as an Administrative Coordinator. This pivotal role involves overseeing administrative functions, streamlining operations, and supporting our team to achieve organizational goals. If you are organized, detail-oriented, and eager to contribute to a vibrant work environment, we want to hear from you!

Join CrewBloom as a highly organized and proactive Virtual Assistant with expertise in QuickBooks and expense management to facilitate effective tax planning. We are seeking a candidate who excels at managing personal finances and possesses a versatile skill set.Key Responsibilities:QuickBooks & Expense Management:Maintain QuickBooks accounts ensuring precise tracking of income and expenses.Efficiently categorize and manage both personal and business expenses.Tax Planning Assistance:Collaborate with clients and tax professionals to compile and organize financial data.Ensure accurate and timely submissions of tax filings.Financial Reporting & Analysis:Create regular financial reports via QuickBooks.Identify opportunities for cost savings and improve financial efficiency.Additional Duties:Calendar Management:Oversee the client’s calendar and task lists.Research & Event Planning:Investigate industry trade shows and events for 2024-2025 participation.CRM Management:Establish and maintain a CRM system for streamlined data management.Service Provider Coordination:Manage and coordinate relationships with service providers.Industry Research:Conduct competitive research to provide actionable insights.Social Media Oversight:Manage social media accounts as required.Shopify Store Management:Develop and maintain a Shopify storefront.Lead Generation:Implement lead generation strategies to meet business objectives.

Join PT Angkasa Pura II (Persero) as an Administrative Logistics Coordinator, where you will play a crucial role in enhancing our airport and airport services operations. We are looking for motivated individuals who are dedicated, resilient, and possess high integrity to support our commitment to delivering exceptional service to our customers.In this role, you will be responsible for managing logistical processes, ensuring efficient operations, and maintaining high standards of service. You will collaborate with various teams to resolve issues and improve service delivery, showcasing your technical expertise and professionalism.

Siloam Hospitals Group seeks a Facilities Management & General Administration Coordinator based in Jakarta Pusat, DKI Jakarta. This role centers on supporting the smooth and safe operation of hospital facilities, ensuring both staff and patients benefit from a well-maintained environment. Role overview The coordinator will work closely with various hospital departments, supporting daily operations and addressing a range of administrative needs. The position requires attention to detail and the ability to respond to facility issues as they arise. What you will do Supervise daily facility operations to keep the hospital secure and efficient Coordinate with different departments to streamline operational workflows Handle general administrative tasks as required

Join our team at findstarfish as a meticulous and reliable Virtual Assistant dedicated to manual data collection from LinkedIn. In this role, you will play a crucial part in reviewing LinkedIn profiles and gathering specific information based on defined criteria.Your responsibilities will include:Visiting LinkedIn profiles and manually collecting data according to provided guidelines.Accurately entering information into designated spreadsheets or templates.Ensuring consistency and attention to detail throughout the data collection process.Following instructions closely and adhering to deadlines.Requirements:Prior experience in data entry or as a Virtual Assistant.Proficient in navigating LinkedIn and understanding user profiles and activities.Exceptional accuracy and attention to detail.Strong organizational and time management skills.Familiarity with MS Excel or Google Sheets.Ability to concentrate on repetitive tasks without compromising quality.Commitment to performing 100% manual work.Note: This position is ideal for individuals who thrive in a repetitive, process-driven environment. Please refrain from applying if you seek shortcuts or automated solutions.

Join our dynamic team at dev2 as a Sales & Production Administrative Assistant, where you will play a pivotal role in supporting our sales and production operations. This position offers an excellent opportunity to develop your skills in a fast-paced environment.

Job Summary As an Office Coordinator at Intersystems, you will play a vital role in ensuring the smooth operation of our Jakarta office. You will provide exceptional administrative support, demonstrating a proactive approach and meticulous attention to detail in all tasks. Your responsibilities will include managing delegated tasks efficiently while maintaining high standards of quality. Key Responsibilities Management Support Assist key personnel within the Jakarta office. Provide support for visiting executives and VPs. Administrative Support Serve as the front-of-house representative and primary point of contact for visitors. Coordinate domestic and international travel arrangements. Organize meetings, conference calls, and video conferences with various stakeholders. Handle office management tasks such as booking tradespeople, liaising with cleaning services, updating directories, and organizing catering for events. Take minutes during meetings. Prepare and format documents and presentations as required. Assist in expense reconciliation using WorkDay. Oversee facilities maintenance and office improvement projects. Actively communicate with suppliers and vendors to ensure a productive work environment. Collaborate with departments such as HR, Recruitment, and IT. HR Support Understand local HR policies and laws. Support ad hoc projects from the Regional Director of Human Resources. Assist with HR projects as required by the Asia Pacific HR, Facilities, or Finance Teams. Help onboard new employees with local office procedures. Maintain accurate records of vacation and sickness absences. Assist with the renewal of employee benefits under the HR Director's guidance. Keep local personnel files and legal documents organized.

“Every day, I assist in transforming visions into reality, and that's why I consider this role to be the best I've ever held” - Jarrod Macfarlane, Appetiser team memberAre you eager to MENTOR your colleagues towards exceptional performance?Do you possess a strong drive for EXCELLENCE in your work?Are you passionate about ENABLING OTHERS to develop technology that influences millions daily?If your answer is YES, then you might be the perfect addition to Appetiser Apps.Become part of a high-achieving team that is determined to elevate our status from an Australian leader to a global powerhouse. Our competitors struggle to match our innovative technology and proven success with clients.We are on the lookout for driven individuals like YOU to help us scale by tenfold over the next five years.Your responsibilities will include…DELIVERING top-tier administrative assistance to our team, managing calendars, scheduling appointments, and performing various administrative duties for our founders in Bali (on-site)HAVING experience in event planning or related fieldsOVERSEEING team collaboration tools (Slack, Google Workspace, Desktime, HubSpot, Trello, Asana, Coda, etc.)DEVELOPING documentation and procedural workflowsMANAGING sensitive employer and client information

We are seeking a dedicated and organized Administrative Secretary to join our dynamic team at Siloam Hospitals. In this role, you will support our executive staff by managing schedules, organizing meetings, and maintaining communication with various departments. The ideal candidate should have excellent communication skills, be proficient in office software, and possess a keen attention to detail.

AYANA Hospitality is hiring a Food & Beverage Administrative Coordinator to support the Food & Beverage team at the West Karawang property. This role helps keep the department running smoothly by managing essential administrative and operational tasks. What you will do Reporting and Documentation: Prepare and organize daily and monthly reports for the Food & Beverage department. Maintain filing systems, process purchase requests and invoices, and coordinate with Purchasing and Finance. Careful attention to detail is required for these responsibilities. Inventory and Cost Control: Use basic inventory management skills for stock-taking and cost tracking of food, beverages, and supplies. Organization and Work Ethic: Apply strong organizational skills to meet deadlines and manage tasks in a busy hospitality environment. Location This position is based in West Karawang, Karawang, Indonesia.

Oversee comprehensive record-keeping and filing systems for the company.Manage routine correspondence, including drafting and proposing replies as necessary.Handle the procurement and distribution of office supplies across departments, maintaining accurate records.Support end-to-end ordering processes to ensure timely fulfillment of needs.Assist in the creation of regularly scheduled reports to enhance operational efficiency.Maintain a clean and organized office environment to promote productivity.Facilitate the processing of travel documents for both staff and visitors.Coordinate meetings, ensuring proper documentation of minutes and follow-ups.

Join our dynamic team at Siloam Careers as an Administrative Support Staff member! In this role, you will play a vital part in ensuring smooth administrative operations within our organization. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various office tasks to support our team.

Join Siloam Careers as an Administration Intern and kickstart your career in a dynamic and innovative environment. This internship offers a unique opportunity for aspiring professionals to gain practical experience in administrative tasks, enhance your skills, and work alongside a talented team.

Join our dynamic team at Siloam Careers as an Administrative Secretary! In this pivotal role, you will be responsible for providing essential administrative support, ensuring smooth office operations, and facilitating effective communication across the organization. Your organizational skills and attention to detail will be vital in managing schedules, preparing documents, and assisting with various administrative tasks.

We are seeking a talented and organized individual to join our team as an Internal Office Administration and Legal Assistant. In this role, you will be responsible for supporting our internal operations and ensuring compliance with legal standards. You will play a vital role in maintaining efficient office functions and assisting with various administrative tasks.