Remote Virtual Scheduler

Jobgether is seeking a Remote Virtual Scheduler to support a partner company based in Ireland. This fully remote role centers on scheduling and calendar management for teams operating on US business hours. Role overview The Virtual Scheduler coordinates appointments and manages calendars for both internal teams and clients. Acting as the main point of contac…

Role Overview Healthhero is seeking a Clinical Office Administrator and Coordinator in Dublin, County Dublin, Ireland. This position keeps daily operations on track in the clinical office, supporting both patients and staff. What You Will Do Coordinate communications with patients Manage schedules for the clinical team Support staff in delivering healthcare services Location This role is based in Dublin, County Dublin, Ireland.

Join our dynamic team as a Construction Contracts Coordinator at AECOM in Dublin. In this pivotal role, you will oversee the management of construction contracts, ensuring compliance with legal obligations and company policies. Your expertise will be vital in facilitating communication between stakeholders, negotiating terms, and resolving any disputes that may arise.

Learning and Development AdministratorLocation: Dublin, HybridContract: Full-Time, PermanentThe Learning and Development Administrator plays a crucial role in facilitating the administration and support of the Focus Ireland Learning and Development (L&D) programme. You will collaborate closely with the L&D team to ensure the smooth execution of various training initiatives aimed at fostering professional growth within the organization.Key Responsibilities:Assist in planning, coordinating, and delivering the Focus Ireland L&D programme, maintaining accurate records and evaluations.Coordinate and help deliver the quarterly Corporate Induction for new employees, ensuring all materials and logistics are prepared in advance.Generate detailed reports on L&D activities based on established HR performance indicators, ensuring effective communication with trainers, facilities, and learners.Support internal training groups in the timely rollout of training programmes, particularly for Under 18 services, by sharing relevant information and maintaining accurate training records.Oversee the logistics of L&D events, including trainer bookings, venue arrangements, travel, accommodation, and invoicing.Serve as a primary contact for all learning and development inquiries, providing prompt and reliable support to staff and management.Identify and implement improvements to L&D administrative processes to enhance efficiency and quality.Assist in the coordination and execution of the Focus Ireland Graduate Programme, including recruitment, induction, training, and ongoing support.Establish and nurture partnerships with third-level institutions to bolster the Graduate Programme and develop a pipeline for future talent.Contribute to the development and management of the Student Placement Programme, including internal communication strategies and support for managers in student recruitment and supervision.Operate in alignment with Focus Ireland’s objectives and values, demonstrating flexibility in response to operational needs, organizational changes, and the occasional requirement to work outside standard hours.Perform other duties as assigned, remaining vigilant regarding Health, Safety, and Welfare, and promptly escalating concerns to the line manager or Health & Safety Representative.

Resident Welfare AdministratorJoin our client's dedicated team as a Resident Welfare Administrator, where you will play a crucial role in enhancing the welfare and well-being of residents within a vibrant, multicultural community.About Our ClientOur client is a leading residential provider committed to offering secure housing solutions for vulnerable individuals in the community, ensuring a safe and supportive living environment.Position OverviewAs a Resident Welfare Administrator, your primary responsibility will be to advocate for the welfare of residents, facilitating a nurturing and inclusive atmosphere. This position demands a deep understanding of multicultural dynamics and unwavering dedication to the residents' needs.Maintaining confidentiality and professionalism is paramount in this role. Flexibility in service delivery is essential, as you will actively contribute to daily operations that reflect the values and vision of the Centre.This full-time position is based in Dublin, typically requiring 40 hours per week from Monday to Friday, with some potential for evening and weekend work. Compensation is competitive, approximately €30,000 annually, depending on experience.

About National Vehicle Distribution (NVD)NVD is a dynamic family-owned enterprise founded in 1980, dedicated to supporting vehicle manufacturers with efficient and seamless distribution of their products. We pride ourselves on being a comprehensive logistics solution provider, offering services that encompass transportation, storage, and enhancement of vehicles before they reach their final destinations. Since our inception, we have been pioneers in the digitization of the Finished Vehicle Logistics (FVL) sector, leveraging cutting-edge technology to deliver significant efficiencies and cost savings for our clients. Our steadfast commitment to innovation and continuous improvement remains central to our operations today.Role OverviewThe HGV Technical Administrator role demands a robust background in administration and technical truck maintenance, complemented by outstanding IT and communication skills. The ideal candidate will be exceptionally organized, detail-oriented, capable of juggling multiple tasks under pressure, and able to work independently while demonstrating strong problem-solving abilities. A Class B driving license is required. Key responsibilities include managing driver defect reports, generating purchase orders, scheduling repairs, liaising with the driver management team, preparing reports, pinpointing process enhancements, assisting with subcontractor repairs, handling phone communications, and coordinating NVD materials.Compensation & Benefits Pension SchemeDeath In Service BenefitDigital GP ServiceEmployee Assistance ProgrammeAnnual Leave Purchase ProgrammeLong Service AwardsStaff Purchase Schemes: Tyres ToolsBike to Work SchemeDiscounted Gym MembershipQualificationsProven strong administration skills.Technical background in truck maintenance is essential.Excellent IT skills are mandatory; familiarity with Assetminder/Sage systems is a plus, but not required.Exceptional verbal and written communication skills are crucial.Highly organized with meticulous attention to detail is necessary.Ability to effectively multitask and thrive under tight deadlines is essential.Capability to work independently and take initiative.Strong problem-solving skills.Full clean Class B driving license is required.Key ResponsibilitiesReview daily driver defect reports and organize scheduled repairs.

Jobgether is seeking a Logistics & Procurement Coordinator for a partner organization based in Ireland. This is a remote position centered on supporting logistics, procurement, and supplier operations to keep daily activities on track. Role overview This role focuses on coordinating shipments, managing relationships with suppliers and third-party logistics partners, and ensuring that deliveries happen as scheduled. The coordinator will also monitor inventory levels and help streamline procurement processes to support overall efficiency. What you will do Organize shipment schedules and track deliveries to meet deadlines Work directly with suppliers and logistics partners to resolve operational issues Oversee inventory and maintain vendor relationships Identify ways to improve procurement workflows Collaborate with internal teams and external partners to address challenges promptly Requirements Organizational skills and strong attention to detail Experience in logistics and procurement tasks Clear and confident communication with suppliers and partners Proactive problem-solving mindset Ability to work independently in a remote environment This position is important for maintaining business continuity and improving the efficiency of logistics and procurement operations.

Join Winthrop Technologies, a premier data centre delivery partner headquartered in Dublin, providing top-tier turnkey solutions across Europe. Our expertise encompasses the full spectrum of data centre services, from innovative design to seamless construction, including civil, structural, architectural, mechanical, and electrical services, along with commissioning.As a trusted leader in the industry, Winthrop is proud to support multiple data centre projects across seven European countries, with over 500 MW of IT load in progress. We are currently seeking a dedicated Travel & Accommodation Coordinator to enhance our team at our Ballymount office, where this role will be office-based five days a week.

Join our team at stemxpert1 as an SCCM Administrator. In this pivotal role, you will oversee the management of System Center Configuration Manager (SCCM) environments, ensuring optimal performance and security. You will be responsible for deploying software, managing updates, and providing technical support to end-users. We seek a detail-oriented professional who thrives in a dynamic environment and is ready to contribute to our innovative projects.

Join our dynamic team as an Executive Assistant, where you will play a pivotal role in enhancing the effectiveness of our executives. You will be responsible for providing vital information management support and representing our executives in various capacities.Generate comprehensive reports and documents by transcribing, formatting, and editing text, data, and graphics.Streamline the executive's time by managing correspondence, drafting communications, and conducting thorough research and analysis.Coordinate and maintain the executive's calendar by organizing meetings, conferences, travel, and teleconferences.Act as a representative for the executive by attending meetings and communicating on their behalf.Provide a warm welcome to guests and clients, handling inquiries professionally and courteously.Safeguard sensitive information to uphold confidentiality and protect company operations.Ensure project completion by collaborating with clerical staff and following up on deliverables.Establish an effective filing and retrieval system while documenting meeting discussions for future reference.Oversee office supplies inventory by monitoring stock levels, anticipating needs, and ensuring timely orders.Maintain office equipment by performing preventive maintenance and troubleshooting any issues that arise.Enhance your professional development by attending workshops and engaging with professional networks.Contribute to team objectives by achieving related results as necessary.

Join Winthrop Technologies, Europe’s premier data centre delivery partner, as we continue to set the standard for excellence in providing comprehensive turnkey solutions from design to construction and commissioning. Based in Dublin, we proudly manage projects across Europe, establishing ourselves as the most trusted name in the industry. We are looking for a dedicated Environmental & Sustainability Coordinator to be an integral part of our central team at our Ballymount office in Dublin. In this role, you will spearhead sustainability initiatives across various projects in Ireland and Europe, with an emphasis on carbon footprint reduction and ESG reporting.

Location: Dublin Contract: Specified Purpose (12 months maternity cover) Reports to: National Training & Quality Manager About the Irish Red Cross Society The Irish Red Cross Society is part of the International Red Cross and Red Crescent Movement, the world's largest independent humanitarian network. Guided by the Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality, the organization provides impartial support to vulnerable communities in Ireland and internationally. Role Overview The National Training Quality Administrator provides key administrative support to the National Training and Quality teams. This role focuses on maintaining quality processes and ensuring compliance with PHECC Quality Review Framework (QRF) and Governance Validation Framework (GVF) standards. Main Responsibilities Maintain the IRC Quality Management System (QMS) platforms, including MS SharePoint and Moodle, keeping information accurate and current. Oversee the register of policies, procedures, protocols, and guidelines (PPPG), following up on review schedules as needed. Generate reports for privileging, practitioner operational registers (POR), qualifications, and mailing lists. Update training course materials and presentations to reflect Irish Red Cross standards. Update the IRC published training calendar on a regular basis. Create and process MS Forms for events and data collection. Support meetings by taking minutes, tracking action points, and engaging with committees such as the National Training Coordinator (NTCO), Training Working Group (TWG), and Quality Assurance Working Group (QWAG). Prepare annual applications for Controlled Drugs to the Health Products Regulatory Authority (HPRA) for review by the National Training Compliance Officer. Ensure accurate data entry and filing of Patient Care Report (PCR) and Audit Care Report (ACR) forms. Compile and prepare information for internal clinical audits as required. Contribute to achieving the goals of the Irish Red Cross. Participate in training and development activities as needed.

airapps is looking for a Database Administrator (DBA) to join the team in Dublin. This role centers on managing and maintaining the company's databases, with a strong emphasis on security, reliability, and performance. The DBA helps ensure that airapps delivers dependable data solutions to its clients. Main responsibilities Monitor and maintain database systems to support daily operations Protect databases by enforcing security measures and maintaining data integrity Work to keep databases performing efficiently and available when needed Location This position is based in Dublin.

Join our dynamic team as a Sales Administrator at Kepak Group, where you will play a critical role in supporting our sales operations. In this position, you will manage sales documentation, assist with customer inquiries, and maintain accurate records to ensure smooth operations.

Join our dynamic team as a Project Coordinator at AECOM in Dublin. In this pivotal role, you will assist in the planning, execution, and monitoring of various projects, ensuring they are delivered on time and within budget. Your organizational skills and attention to detail will be essential as you collaborate with project managers and stakeholders to achieve project goals.

About UsAt Globalization Partners, we are pioneers in providing a SaaS-based Global Employment Platform™ that allows businesses to expand efficiently into over 180 countries without the complexity of establishing local entities. We are committed to dismantling barriers to global business while creating opportunities universally.Our diverse and remote-first teams play a crucial role in our success. We empower all members of our Dream Team with flexibility and resources, cultivating an innovative environment where every contribution is recognized and appreciated.The impact of your work here will resonate positively across the globe. We stand by our commitment: Opportunity Made Possible. Along with competitive compensation and benefits, we invite you to enhance your skills and help redefine the future of work.At G-P, we enable organizations to build exceptional global teams in days rather than months, simplifying the hiring, onboarding, and management processes to unlock growth potential for all.About this PositionIn the role of Office Coordinator, you will serve as the welcoming presence for our employees and external visitors. You will oversee the smooth day-to-day operations of our Galway headquarters, collaborating with global stakeholders and external suppliers while being the primary point of contact within our physical office environment. This part-time role requires 20 hours per week, with flexible hours needed during scheduled office events, encompassing both office and procurement support tasks.

Join our dynamic team as an Equity Administration Analyst where you will play a crucial role in managing and optimizing equity plans. You will analyze equity data, ensure compliance with regulations, and collaborate with various departments to support our employees' equity needs. This position offers an exciting opportunity to grow your skills in equity administration within a supportive environment.

Mason Hayes & Curran is a full-service law firm located in Dublin Docklands. The firm works with multinational corporations, institutional clients, and government bodies on a broad range of legal matters. Role overview The IT Systems Administrator will join a team of 11 IT professionals who support more than 650 staff members. This group is responsible for maintaining and improving the firm’s technology infrastructure, ensuring daily operations run smoothly. The position offers opportunities to expand technical skills and develop professionally within a collaborative environment. What we look for Ability to work independently and contribute as part of a team Motivation to address challenges and resolve technical issues Interest in supporting technology for a large professional services firm This role is based in Dublin.

Join our dynamic team at McCarrens in Cavan as a Purchasing Coordinator. In this vital role, you will report directly to the Operations Manager, taking complete ownership of the purchasing process—from issuing Purchase Orders to monitoring their progress. Your expertise will ensure that materials are consistently available to meet our operational requirements.Main Responsibilities:Organize and schedule material delivery to the manufacturing facility.Collaborate with Planning & Operations to address Supply/Demand challenges.Coordinate with the Sales team for the introduction of new products and customers.Manage inventory effectively, maintaining necessary raw materials and reporting on inventory levels against targets.Ensure suppliers meet agreed performance metrics, including timely deliveries and lead-time accuracy.Track and report material shortages that affect production plans and provide updates on availability as needed.Support the Head of Purchasing with site-specific procurement activities.Drive and contribute to projects across various sites and group teams.Continuously seek high-quality products that offer good value.Proactively suggest ideas for future improvements and support organizational changes.Build and nurture strong relationships with internal stakeholders and external suppliers.

Join our client's expanding team as a Part-Time Marketing and Office Administrator. This role is perfect for a detail-oriented and tech-savvy individual who thrives on managing marketing initiatives alongside general administrative and HR tasks.Important: Previous experience in Marketing and Social Media is a must, as this is the core focus of the position.The position requires a commitment of 20 hours per week with some flexibility to cover full days during annual leave.Role OverviewIn this dynamic role, you will oversee the company’s online presence while assisting with CRM, HR, and various administrative functions.Key ResponsibilitiesMarketing & Social Media (Primary Focus)Develop, schedule, and share captivating content across social media channels including Facebook, Instagram, and LinkedIn.Engage with social media inquiries to foster trust and enhance brand loyalty.Contribute to the creation of digital marketing collateral such as flyers, newsletters, and website updates.Analyze and report on social media engagement and performance metrics.CRM AdministrationKeep the CRM system (e.g., OnePageCRM) updated and maintained.Handle follow-ups and action items to support sales efforts.Compile weekly reports on leads, conversions, and sales pipeline activities.HR & Office AdministrationSafeguard confidential employee records and files.Assist in onboarding processes, ensuring all documentation and compliance checks are completed.Monitor staff leave, training sessions, and certificate renewals.Provide general office and administrative support as needed.Serve front office functions during periods of annual leave.Candidate ProfileDemonstrable experience in Marketing and Social Media is essential.Proficient in using social media platforms and basic design software like Canva.Experience with CRM systems (OnePageCRM or similar) is highly desirable.Exceptional organizational skills and keen attention to detail.Strong written and verbal communication skills are a must.Trustworthy and discreet when managing sensitive HR data.Reliable and flexible, willing to work additional days when needed.What We OfferFlexible part-time schedule (20 hours per week), ideally spread over five days.A collaborative and supportive work environment.