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Join Wing, a pioneering company dedicated to transforming the future of work! We are seeking a talented Bilingual General Virtual Assistant to support our mission of building world-class teams and streamlining operations for businesses globally. As a crucial member of our team, you will handle various administrative tasks, foster effective communication, and contribute to the success of our clients. If you are proactive, tech-savvy, and eager to make a difference, we want to hear from you!
Join Wing, a pioneering company dedicated to transforming the future of work! We are seeking a talented Bilingual General Virtual Assistant to support our mission of building world-class teams and streamlining operations for businesses globally. As a crucial member of our team, you will handle various administrative tasks, foster effective communication, and…
We Clone You is a premier virtual assistant firm dedicated to delivering exceptional virtual support that empowers businesses to grow efficiently and sustainably. We collaborate with real estate professionals based in the U.S. to offer highly skilled operational assistance throughout transaction and closing processes.We are excited to announce the opening of two specialized real estate support positions to enhance our clients’ teams:Transaction CoordinatorEnter data into compliance software and internal systems;Assist licensed agents with back-end transaction responsibilities;Schedule inspections and manage basic transaction-related communication;Maintain and update transaction records using Trello;Ensure completeness, accuracy, and compliance of all documentation;Adhere to established internal processes without requiring high-level decision-making;Closing Manager (Contract-to-Close Ownership)Oversee real estate transactions from contract to closing (for both buyers and sellers);Manage 20+ active files simultaneously;Monitor deadlines, contingencies, compliance requirements, and milestones;Prepare, review, and organize contracts, disclosures, addendums, and closing statements;Act as the primary contact for clients, agents, lenders, title and escrow;Coordinate inspections, appraisals, title work, and closings;Maintain organized and compliant digital transaction files;Utilize Lofty CRM, SkySlope, SISU, and Google Drive;Identify workflow inefficiencies and suggest process enhancements;Support multiple agents with consistent execution;Both roles play integral parts in the real estate transaction lifecycle, though they vary in scope, responsibilities, and levels of ownership. We will assess candidates and align them with the role that best fits their skills and experience.In these positions, your main responsibility will be to support real estate transactions from contract execution through to closing, either by performing structured back-end coordination tasks or by fully managing transactions and stakeholder communication from start to finish.
Join Wing, a forward-thinking company reshaping the world of remote work! We are seeking a dedicated Bilingual Real Estate Virtual Assistant to support our real estate operations in Mexico. In this pivotal role, you will manage property listings, assist clients with their inquiries, and ensure seamless transactions. You will also maintain a robust CRM system, coordinate open-house events, and gather market insights to enhance client decision-making. If you thrive in a dynamic environment and have a passion for real estate, we want to hear from you!
Full-time|On-site|Santiago de Querétaro, Querétaro, Mexico
Carreraskiewitmx seeks an Administrative Coordinator based in Santiago de Querétaro, Querétaro, Mexico. This position plays a key part in keeping daily operations organized and efficient. Main responsibilities Support several departments with administrative tasks Help maintain clear communication and information flow throughout the company Assist with day-to-day coordination to ensure operations stay on track Location This role is based in Santiago de Querétaro, Querétaro, Mexico.
Role: Virtual AssistantLocation: RemoteType: Full-Time, PermanentAbout Us:We are an innovative and rapidly expanding brand within the frozen yogurt sector, dedicated to providing high-quality and delicious frozen desserts. Our passion lies in fostering a vibrant community around our brand and enhancing our reach through genuine partnerships.Job Overview:As a Virtual Assistant, you will play a vital role in delivering comprehensive administrative support across various departments. This includes managing daily operations, scheduling, communications, and a variety of business tasks. We are looking for a proactive and talented individual to join our team!Key Responsibilities: Provide administrative support including scheduling meetings, managing emails, and organizing documents. Address customer inquiries and feedback while managing communication across diverse channels. Conduct data entry tasks and maintain company databases. Assist in project organization and tracking to ensure timely task completion. Support project research for supplies (ingredients, packaging, etc.) and other internal requisitions. Prepare detailed reports as required.
Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to guarantee receipt of our communications.Disclaimer: This job description serves as a general outline for the role mentioned below. Specific duties and tools will be elaborated upon in the final interview stage. We encourage applicants to apply based on their experience and location. We value candidates who can excel in this role!*Applicants must reside in MX or LATAM to be consideredRemote Healthcare Virtual AssistantWing is on an inspiring mission to transform the future of work for organizations globally! We aim to be the premier destination for companies seeking to build outstanding teams and automate their operations.We are inviting applications for a Healthcare Virtual Assistant to join us immediately!Key Responsibilities Include:1. Facilitate the intake process for new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately enter patient information, medical records (CPT, ICD-10, HCPCS), and billing details into EMR/EHR systems.4. Assist in the processing of insurance claims, validate patient insurance information, and manage billing inquiries and documentation.5. Address incoming patient inquiries, providing information and directing them to the appropriate healthcare professional.6. Support the analysis of healthcare data, prepare reports, and maintain organized records.7. Uphold HIPAA compliance, privacy regulations, and protect patient confidentiality.8. Coordinate the transfer of medical records to various departments, healthcare providers, and professionals as directed by the Managing Physician.9. Execute ad hoc tasks as required.Qualifications:• Bachelor’s degree in a medical or pharmaceutical-related field.• Minimum of 1 year’s experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Comprehensive understanding of medical terminology and practices.• Proficient in EHR/EMR systems with the ability to troubleshoot common technical issues.• Knowledge of healthcare privacy regulations.• Strong interpersonal skills and the ability to work collaboratively.• Excellent organizational and time management skills with attention to detail.• Tech-savvy and familiar with digital tools relevant to the healthcare industry.
Please submit your updated resume in English.We are actively seeking a highly organized and meticulous Medical Administrative Assistant to provide essential support to healthcare providers, ensuring the smooth operation of a medical office environment. The ideal candidate will excel in various administrative responsibilities, such as data entry, appointment scheduling, managing medical records, processing prescription refills, and verifying patient insurance coverage. A strong attention to detail, unwavering commitment to patient confidentiality, and strict adherence to HIPAA regulations are critical for this position.Key Responsibilities:Appointment Scheduling and Calendar Management: Oversee the coordination and scheduling of appointments for both healthcare providers and patients. Efficiently manage calendars to optimize time and resource allocation.Patient Communication: Act as a liaison between patients and healthcare providers by relaying messages, organizing follow-up appointments, and addressing patient inquiries.Documentation and Record Keeping: Ensure the maintenance of accurate and current medical records, including patient histories, treatment plans, and test results, while complying with regulatory standards.Billing and Coding Support: Provide assistance in accurately coding procedures and diagnoses for billing purposes. Work collaboratively with the billing department to resolve discrepancies and ensure timely reimbursements.Medication and Prescription Management: Oversee prescription refills by coordinating with pharmacies and securing prior authorizations as needed. Maintain medication records to guarantee timely delivery of prescriptions to patients.Virtual Team Collaboration: Participate in virtual team meetings and collaborate with colleagues to effectively coordinate patient care and administrative tasks, utilizing virtual communication tools for seamless information sharing.Data Entry and Organization: Accurately input patient information, treatment plans, and other medical data into electronic health record (EHR) systems. Organize medical records for easy access and retrieval.Insurance Verification: Confirm patient insurance coverage and eligibility for medical services. Communicate with insurance providers to obtain necessary authorizations and address coverage-related issues.Insurance Pre-Authorizations: Assist in acquiring pre-authorizations for medical procedures and services from insurance companies. Follow up on requests to ensure timely approvals for patient care.
Join Wing, a pioneering company redefining the future of work, as a Real Estate Virtual Assistant. In this remote role, you will support real estate operations by managing listings, addressing customer inquiries, and maintaining a robust pipeline of prospects. Your expertise in CRM and property management software will be vital in coordinating transactions and enhancing client experiences. This is an excellent opportunity to work with a dynamic team on a mission to simplify operational processes for businesses worldwide.
Role Overview The Ward Law Group, PLLC is hiring a Legal Recruiter - Virtual Assistant based in Ciudad de México. This role focuses on supporting the firm's hiring efforts by identifying and attracting skilled legal professionals. Collaboration with the HR team is central to meeting ongoing staffing needs. What You Will Do Source and engage potential legal candidates for open roles Work closely with HR to understand hiring priorities and requirements Help coordinate recruitment activities and scheduling Support the team in maintaining an organized recruitment process What We Look For Attention to detail and strong organizational skills Comfort working in a fast-moving environment Ability to collaborate and communicate effectively within a team Interest in legal recruiting or prior experience in a similar setting is a plus
The United Firm | La Liga Defensora, APC is seeking a dedicated Remote USCIS Case Assistant - Virtual Assistant to join our dynamic USCIS immigration team. Reporting directly to the Legal Supervisor, this position is ideal for a candidate with exceptional customer service and case management abilities. The successful applicant will support clients in their journey towards adjusting their immigration status to lawful permanent resident through effective case management, legal research, and client interaction.Key Responsibilities:Conduct client intake and gather necessary documentation.Prepare and file immigration forms.Maintain communication with clients for updates and support.Act as a liaison with government agencies, particularly USCIS.Review and maintain comprehensive case files.Assist with legal research and provide necessary support.Prepare clients for Adjustment of Status (AOS) interviews and hearings.Manage Requests for Evidence (RFEs) and respond accordingly.Prepare for AOS denials and appeals as necessary.Collaborate with other legal professionals to ensure seamless case handling.Provide post-filing support for Employment Authorization Documents (EAD) and Advance Parole applications.Assist in the closure of cases.Qualifications:1-2 years of experience in Immigration Law.Familiarity with essential forms, including Form I-485.Proficiency in case management software.Join our expanding firm and take advantage of opportunities for career advancement. You will work alongside a team of professionals committed to excellence in the legal industry.The United Firm | La Liga Defensora, APC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.
Birdman seeks an Administrative Assistant to support daily operations at our Zapopan, Jalisco office. This role centers on organization, attention to detail, and a commitment to helping teams and processes run smoothly. Role overview The Administrative Assistant manages documentation, maintains information control, and assists with a range of administrative tasks. This position also supports colleagues and suppliers, helping to keep workflows efficient and organized. What you will do Oversee and organize company documentation Control and update key information for internal use Assist with administrative processes across departments Provide support to team members and external suppliers as needed About Birdman Birdman is a growing company focused on healthy and sustainable food and supplements. We value talent, innovation, and dedication to our shared goals.
The Ward Law Group, PLLC is hiring a Remote Personal Injury Legal Virtual Assistant based in Ciudad de México. This position supports attorneys and clients by handling essential administrative and case management tasks from a remote setting. Role overview This role centers on helping the legal team manage personal injury cases. Day-to-day work includes keeping case files organized, assisting with documentation, and supporting attorneys with a range of administrative duties. Key responsibilities Maintain and update case files for personal injury matters Communicate with clients to gather information or provide updates Assist attorneys with scheduling, correspondence, and document preparation Location This is a remote role based in Ciudad de México.
The Ward Law Group seeks a Personal Injury Reductions / Closing Virtual Assistant based in Ciudad de México. This position supports the legal team with personal injury case management, client communication, and the closing process. The role is fully virtual. Role overview This assistant helps coordinate personal injury files, maintains regular contact with clients, and ensures that closing steps are completed accurately. Attention to detail and the ability to manage multiple tasks independently are essential. What you will do Support the legal team with administrative tasks related to personal injury cases Communicate with clients to provide updates and gather information Assist with the closing process for cases, ensuring all documentation is complete Requirements Strong organizational skills Keen attention to detail Ability to work independently Familiarity with legal procedures for personal injury cases
Averna is looking for a Receptionist / Administrative Assistant to support its Zapopan office. This position serves as the first point of contact for clients and visitors, helping to create a welcoming and professional environment. Main responsibilities Answer and direct incoming calls Schedule appointments and manage calendars Maintain office supply inventory Assist with a range of administrative duties as needed What we look for Attention to detail and strong organizational skills Clear and effective communication abilities Proficiency with standard office software This role focuses on supporting daily office operations while ensuring visitors and clients receive prompt and courteous assistance.
Executive Assistant to the FounderDepartment: Executive / AdministrationLocation: RemoteEmployment Type: Full-timePosition OverviewThe Executive Assistant to the Founder plays a pivotal role in providing comprehensive administrative, operational, and personal support to ensure that the Founder’s time and priorities are effectively managed. This position encompasses calendar and communication management, executive coordination, business administration, and selected HR responsibilities.In the fast-paced world of e-commerce, the Executive Assistant must excel in a dynamic atmosphere characterized by numerous stakeholders—vendors, partners, customer requirements, marketing strategies, fulfillment operations, and internal processes. The ideal candidate is resourceful, proactive, detail-oriented, and possesses a mindset focused on continuous improvement, capable of identifying friction points, enhancing systems, and driving organizational efficiency.Confidentiality is critical in this role; the Executive Assistant will handle sensitive personal, financial, HR, and business information, necessitating the utmost discretion.Core ResponsibilitiesExecutive SupportOversee the Founder’s calendar, manage appointments, and coordinate travel arrangements.Filter, prioritize, and draft communications (emails, calls, messages).Prepare briefing materials, agendas, and follow-ups for meetings.Business OperationsCollaborate with vendors, partners, and internal teams to facilitate smooth operations.Monitor deliverables, deadlines, and project milestones.Assist with marketing, fulfillment, and customer service initiatives as needed.Administrative & HR SupportFacilitate onboarding, documentation, and people-operations tasks.Preserve confidential records and documentation.Assist with budgeting, reporting, and operational paperwork.Continuous ImprovementIdentify inefficiencies and recommend streamlined processes.Implement organizational systems to enhance scalability and predictability.
Join Metova, a leading company specializing in the distribution of fresh fruits, as we seek a dedicated and proactive Administrative Assistant. In this role, you will support our daily operations and contribute to our team's success.
Contract|Remote|Remote — Mexico City, Mexico City, Mexico
About Pearl Talent Pearl Talent connects top-tier professionals worldwide with startups in the U.S. and EU. The companies we work with have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. Our focus is on finding driven individuals who want to advance and grow in their careers. About the Client This role supports a fast-growing, founder-led real estate development startup operating in several U.S. markets. The company runs with a lean team and emphasizes efficient project delivery and scaling. Work Arrangement Remote position based in Mexico City or elsewhere in Mexico. Requires overlap with the U.S. Eastern Time (EST) workday. Monday to Friday schedule, about 40 hours per week. Independent contractor engagement. Role Overview The Virtual Executive Assistant / Associate Chief of Staff provides direct support to the CEO and acts as a central point for communication, task management, and project coordination. This position blends classic executive assistance with operational oversight, helping the team stay organized and accountable. Success in this role depends on strong organization, proactive problem-solving, and the ability to work closely with senior leadership. The right person anticipates needs and keeps operations running smoothly in a changing environment. Key Responsibilities Streamline executive workflows so the CEO’s time and priorities are protected. Track and maintain visibility across tasks, projects, and team commitments. Support timely, effective decision-making for the CEO and leadership team. Organize systems and dashboards to boost company productivity. Promote team accountability and alignment on priorities and deliverables. Why Join Pearl Talent? Pearl Talent offers more than job placements. We connect professionals with roles that encourage growth, challenge, and meaningful career development. Working with us means collaborating with visionary founders and building long-term careers in high-impact companies.
Join Samsara as a Legal Administrative Assistant, where you will play a vital role in supporting our legal team. We are looking for a detail-oriented professional who thrives in a fast-paced environment and is passionate about facilitating legal processes. In this role, you will assist with document management, scheduling, and communication within the legal department.
Full-time|On-site|Texcoco, State of Mexico, Mexico
CIMMYT is an innovative, non-profit, international organization dedicated to addressing the challenges of tomorrow by enhancing agricultural production systems. We focus on improving the yield, quality, and reliability of staple crops such as maize, wheat, triticale, sorghum, millets, and other associated crops through applied agricultural science, particularly in the Global South. Our commitment to fostering strong partnerships significantly enhances the livelihoods and resilience of millions of resource-poor farmers, contributing to a more productive, inclusive, and sustainable agrifood system.We are currently establishing a Roster of qualified professionals to consider for future Administrative Assistant-related opportunities in various locations and areas of expertise.What is a Roster?A roster is a curated pool of pre-assessed, qualified candidates who may be contacted when relevant positions become available, allowing us to respond efficiently to hiring needs and significantly shorten recruitment timelines.We invite applications for roles such as: Grant Management Analyst Administrative Assistant The selected individuals will work at CIMMYT's headquarters in Texcoco, approximately 45 minutes from Mexico City.General Responsibilities for Grant Management Analyst: Coordinate grant management processes. Enhance donor relationships. Support internal and external audits. Participate in meetings with the CGIAR. Ensure proper documentation, archiving, and management of grant information. Responsibilities for Administrative Assistant: Assist with all administrative activities related to consultants and students of the Program. Develop and manage databases, directories, and spreadsheets. Register consultants' banking information in the payment system. Organize and maintain files for consultants and students. Ensure accurate data entry in the relevant databases.
Full-time|On-site|Mexico City, Mexico City, Mexico
Role Overview:As the Webmaster for Virtual Events, you will serve as the technical foundation of our experiential marketing initiatives. This role is more than just managing events; it involves designing and optimizing the digital experience. We seek a professional who can seamlessly connect Marketing and Web Development, ensuring our platforms—including Cvent, Goldcast, Bizzabo, and On24—are robust, integrated, and tailored to our needs.This position is perfect for a tech-savvy individual who pays attention to detail, thrives in a collaborative, fast-paced environment, and is dedicated to creating outstanding event experiences.Key Responsibilities:Act as a subject matter expert for event technology platforms, supporting Experiential Marketing Specialists.Platform Architecture: Spearhead the technical configuration of Cvent environments, including CSS/HTML customizations for event websites and sophisticated registration logic.Webmaster Duties: Oversee domain configurations, implement SSO (Single Sign-On), and resolve front-end display issues.Collaborate with Marketing, Sales, and Leadership teams.Support the entire event lifecycle, from aligning stakeholders and configuring platforms to managing attendee communications and conducting post-event analysis.Manage various event components across multiple channels, including AV, webinars, mobile applications, and digital customer journeys.Coordinate with vendors and internal teams to ensure smooth execution and alignment with business objectives.Execute simulive and on-demand webinars, handling pre-recording, scheduling, and live moderation.Technical Quality Assurance: Conduct thorough UAT (User Acceptance Testing) and debugging for complex registration paths and mobile app deployments.Develop and maintain SOPs, process documentation, and knowledge transfer materials.Analyze event performance and feedback to promote continuous improvement.
Join Wing, a pioneering company dedicated to transforming the future of work! We are seeking a talented Bilingual General Virtual Assistant to support our mission of building world-class teams and streamlining operations for businesses globally. As a crucial member of our team, you will handle various administrative tasks, foster effective communication, and…
We Clone You is a premier virtual assistant firm dedicated to delivering exceptional virtual support that empowers businesses to grow efficiently and sustainably. We collaborate with real estate professionals based in the U.S. to offer highly skilled operational assistance throughout transaction and closing processes.We are excited to announce the opening of two specialized real estate support positions to enhance our clients’ teams:Transaction CoordinatorEnter data into compliance software and internal systems;Assist licensed agents with back-end transaction responsibilities;Schedule inspections and manage basic transaction-related communication;Maintain and update transaction records using Trello;Ensure completeness, accuracy, and compliance of all documentation;Adhere to established internal processes without requiring high-level decision-making;Closing Manager (Contract-to-Close Ownership)Oversee real estate transactions from contract to closing (for both buyers and sellers);Manage 20+ active files simultaneously;Monitor deadlines, contingencies, compliance requirements, and milestones;Prepare, review, and organize contracts, disclosures, addendums, and closing statements;Act as the primary contact for clients, agents, lenders, title and escrow;Coordinate inspections, appraisals, title work, and closings;Maintain organized and compliant digital transaction files;Utilize Lofty CRM, SkySlope, SISU, and Google Drive;Identify workflow inefficiencies and suggest process enhancements;Support multiple agents with consistent execution;Both roles play integral parts in the real estate transaction lifecycle, though they vary in scope, responsibilities, and levels of ownership. We will assess candidates and align them with the role that best fits their skills and experience.In these positions, your main responsibility will be to support real estate transactions from contract execution through to closing, either by performing structured back-end coordination tasks or by fully managing transactions and stakeholder communication from start to finish.
Join Wing, a forward-thinking company reshaping the world of remote work! We are seeking a dedicated Bilingual Real Estate Virtual Assistant to support our real estate operations in Mexico. In this pivotal role, you will manage property listings, assist clients with their inquiries, and ensure seamless transactions. You will also maintain a robust CRM system, coordinate open-house events, and gather market insights to enhance client decision-making. If you thrive in a dynamic environment and have a passion for real estate, we want to hear from you!
Full-time|On-site|Santiago de Querétaro, Querétaro, Mexico
Carreraskiewitmx seeks an Administrative Coordinator based in Santiago de Querétaro, Querétaro, Mexico. This position plays a key part in keeping daily operations organized and efficient. Main responsibilities Support several departments with administrative tasks Help maintain clear communication and information flow throughout the company Assist with day-to-day coordination to ensure operations stay on track Location This role is based in Santiago de Querétaro, Querétaro, Mexico.
Role: Virtual AssistantLocation: RemoteType: Full-Time, PermanentAbout Us:We are an innovative and rapidly expanding brand within the frozen yogurt sector, dedicated to providing high-quality and delicious frozen desserts. Our passion lies in fostering a vibrant community around our brand and enhancing our reach through genuine partnerships.Job Overview:As a Virtual Assistant, you will play a vital role in delivering comprehensive administrative support across various departments. This includes managing daily operations, scheduling, communications, and a variety of business tasks. We are looking for a proactive and talented individual to join our team!Key Responsibilities: Provide administrative support including scheduling meetings, managing emails, and organizing documents. Address customer inquiries and feedback while managing communication across diverse channels. Conduct data entry tasks and maintain company databases. Assist in project organization and tracking to ensure timely task completion. Support project research for supplies (ingredients, packaging, etc.) and other internal requisitions. Prepare detailed reports as required.
Please ensure you whitelist the domains "lever.co" and "hire.lever.co" with your email provider to guarantee receipt of our communications.Disclaimer: This job description serves as a general outline for the role mentioned below. Specific duties and tools will be elaborated upon in the final interview stage. We encourage applicants to apply based on their experience and location. We value candidates who can excel in this role!*Applicants must reside in MX or LATAM to be consideredRemote Healthcare Virtual AssistantWing is on an inspiring mission to transform the future of work for organizations globally! We aim to be the premier destination for companies seeking to build outstanding teams and automate their operations.We are inviting applications for a Healthcare Virtual Assistant to join us immediately!Key Responsibilities Include:1. Facilitate the intake process for new patients and referrals.2. Oversee appointment scheduling, cancellations, and rescheduling for patients and healthcare providers.3. Accurately enter patient information, medical records (CPT, ICD-10, HCPCS), and billing details into EMR/EHR systems.4. Assist in the processing of insurance claims, validate patient insurance information, and manage billing inquiries and documentation.5. Address incoming patient inquiries, providing information and directing them to the appropriate healthcare professional.6. Support the analysis of healthcare data, prepare reports, and maintain organized records.7. Uphold HIPAA compliance, privacy regulations, and protect patient confidentiality.8. Coordinate the transfer of medical records to various departments, healthcare providers, and professionals as directed by the Managing Physician.9. Execute ad hoc tasks as required.Qualifications:• Bachelor’s degree in a medical or pharmaceutical-related field.• Minimum of 1 year’s experience as a Medical Virtual Assistant.• Exceptional English communication skills, both written and verbal (C1 level or higher).• Comprehensive understanding of medical terminology and practices.• Proficient in EHR/EMR systems with the ability to troubleshoot common technical issues.• Knowledge of healthcare privacy regulations.• Strong interpersonal skills and the ability to work collaboratively.• Excellent organizational and time management skills with attention to detail.• Tech-savvy and familiar with digital tools relevant to the healthcare industry.
Please submit your updated resume in English.We are actively seeking a highly organized and meticulous Medical Administrative Assistant to provide essential support to healthcare providers, ensuring the smooth operation of a medical office environment. The ideal candidate will excel in various administrative responsibilities, such as data entry, appointment scheduling, managing medical records, processing prescription refills, and verifying patient insurance coverage. A strong attention to detail, unwavering commitment to patient confidentiality, and strict adherence to HIPAA regulations are critical for this position.Key Responsibilities:Appointment Scheduling and Calendar Management: Oversee the coordination and scheduling of appointments for both healthcare providers and patients. Efficiently manage calendars to optimize time and resource allocation.Patient Communication: Act as a liaison between patients and healthcare providers by relaying messages, organizing follow-up appointments, and addressing patient inquiries.Documentation and Record Keeping: Ensure the maintenance of accurate and current medical records, including patient histories, treatment plans, and test results, while complying with regulatory standards.Billing and Coding Support: Provide assistance in accurately coding procedures and diagnoses for billing purposes. Work collaboratively with the billing department to resolve discrepancies and ensure timely reimbursements.Medication and Prescription Management: Oversee prescription refills by coordinating with pharmacies and securing prior authorizations as needed. Maintain medication records to guarantee timely delivery of prescriptions to patients.Virtual Team Collaboration: Participate in virtual team meetings and collaborate with colleagues to effectively coordinate patient care and administrative tasks, utilizing virtual communication tools for seamless information sharing.Data Entry and Organization: Accurately input patient information, treatment plans, and other medical data into electronic health record (EHR) systems. Organize medical records for easy access and retrieval.Insurance Verification: Confirm patient insurance coverage and eligibility for medical services. Communicate with insurance providers to obtain necessary authorizations and address coverage-related issues.Insurance Pre-Authorizations: Assist in acquiring pre-authorizations for medical procedures and services from insurance companies. Follow up on requests to ensure timely approvals for patient care.
Join Wing, a pioneering company redefining the future of work, as a Real Estate Virtual Assistant. In this remote role, you will support real estate operations by managing listings, addressing customer inquiries, and maintaining a robust pipeline of prospects. Your expertise in CRM and property management software will be vital in coordinating transactions and enhancing client experiences. This is an excellent opportunity to work with a dynamic team on a mission to simplify operational processes for businesses worldwide.
Role Overview The Ward Law Group, PLLC is hiring a Legal Recruiter - Virtual Assistant based in Ciudad de México. This role focuses on supporting the firm's hiring efforts by identifying and attracting skilled legal professionals. Collaboration with the HR team is central to meeting ongoing staffing needs. What You Will Do Source and engage potential legal candidates for open roles Work closely with HR to understand hiring priorities and requirements Help coordinate recruitment activities and scheduling Support the team in maintaining an organized recruitment process What We Look For Attention to detail and strong organizational skills Comfort working in a fast-moving environment Ability to collaborate and communicate effectively within a team Interest in legal recruiting or prior experience in a similar setting is a plus
The United Firm | La Liga Defensora, APC is seeking a dedicated Remote USCIS Case Assistant - Virtual Assistant to join our dynamic USCIS immigration team. Reporting directly to the Legal Supervisor, this position is ideal for a candidate with exceptional customer service and case management abilities. The successful applicant will support clients in their journey towards adjusting their immigration status to lawful permanent resident through effective case management, legal research, and client interaction.Key Responsibilities:Conduct client intake and gather necessary documentation.Prepare and file immigration forms.Maintain communication with clients for updates and support.Act as a liaison with government agencies, particularly USCIS.Review and maintain comprehensive case files.Assist with legal research and provide necessary support.Prepare clients for Adjustment of Status (AOS) interviews and hearings.Manage Requests for Evidence (RFEs) and respond accordingly.Prepare for AOS denials and appeals as necessary.Collaborate with other legal professionals to ensure seamless case handling.Provide post-filing support for Employment Authorization Documents (EAD) and Advance Parole applications.Assist in the closure of cases.Qualifications:1-2 years of experience in Immigration Law.Familiarity with essential forms, including Form I-485.Proficiency in case management software.Join our expanding firm and take advantage of opportunities for career advancement. You will work alongside a team of professionals committed to excellence in the legal industry.The United Firm | La Liga Defensora, APC is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.
Birdman seeks an Administrative Assistant to support daily operations at our Zapopan, Jalisco office. This role centers on organization, attention to detail, and a commitment to helping teams and processes run smoothly. Role overview The Administrative Assistant manages documentation, maintains information control, and assists with a range of administrative tasks. This position also supports colleagues and suppliers, helping to keep workflows efficient and organized. What you will do Oversee and organize company documentation Control and update key information for internal use Assist with administrative processes across departments Provide support to team members and external suppliers as needed About Birdman Birdman is a growing company focused on healthy and sustainable food and supplements. We value talent, innovation, and dedication to our shared goals.
The Ward Law Group, PLLC is hiring a Remote Personal Injury Legal Virtual Assistant based in Ciudad de México. This position supports attorneys and clients by handling essential administrative and case management tasks from a remote setting. Role overview This role centers on helping the legal team manage personal injury cases. Day-to-day work includes keeping case files organized, assisting with documentation, and supporting attorneys with a range of administrative duties. Key responsibilities Maintain and update case files for personal injury matters Communicate with clients to gather information or provide updates Assist attorneys with scheduling, correspondence, and document preparation Location This is a remote role based in Ciudad de México.
The Ward Law Group seeks a Personal Injury Reductions / Closing Virtual Assistant based in Ciudad de México. This position supports the legal team with personal injury case management, client communication, and the closing process. The role is fully virtual. Role overview This assistant helps coordinate personal injury files, maintains regular contact with clients, and ensures that closing steps are completed accurately. Attention to detail and the ability to manage multiple tasks independently are essential. What you will do Support the legal team with administrative tasks related to personal injury cases Communicate with clients to provide updates and gather information Assist with the closing process for cases, ensuring all documentation is complete Requirements Strong organizational skills Keen attention to detail Ability to work independently Familiarity with legal procedures for personal injury cases
Averna is looking for a Receptionist / Administrative Assistant to support its Zapopan office. This position serves as the first point of contact for clients and visitors, helping to create a welcoming and professional environment. Main responsibilities Answer and direct incoming calls Schedule appointments and manage calendars Maintain office supply inventory Assist with a range of administrative duties as needed What we look for Attention to detail and strong organizational skills Clear and effective communication abilities Proficiency with standard office software This role focuses on supporting daily office operations while ensuring visitors and clients receive prompt and courteous assistance.
Executive Assistant to the FounderDepartment: Executive / AdministrationLocation: RemoteEmployment Type: Full-timePosition OverviewThe Executive Assistant to the Founder plays a pivotal role in providing comprehensive administrative, operational, and personal support to ensure that the Founder’s time and priorities are effectively managed. This position encompasses calendar and communication management, executive coordination, business administration, and selected HR responsibilities.In the fast-paced world of e-commerce, the Executive Assistant must excel in a dynamic atmosphere characterized by numerous stakeholders—vendors, partners, customer requirements, marketing strategies, fulfillment operations, and internal processes. The ideal candidate is resourceful, proactive, detail-oriented, and possesses a mindset focused on continuous improvement, capable of identifying friction points, enhancing systems, and driving organizational efficiency.Confidentiality is critical in this role; the Executive Assistant will handle sensitive personal, financial, HR, and business information, necessitating the utmost discretion.Core ResponsibilitiesExecutive SupportOversee the Founder’s calendar, manage appointments, and coordinate travel arrangements.Filter, prioritize, and draft communications (emails, calls, messages).Prepare briefing materials, agendas, and follow-ups for meetings.Business OperationsCollaborate with vendors, partners, and internal teams to facilitate smooth operations.Monitor deliverables, deadlines, and project milestones.Assist with marketing, fulfillment, and customer service initiatives as needed.Administrative & HR SupportFacilitate onboarding, documentation, and people-operations tasks.Preserve confidential records and documentation.Assist with budgeting, reporting, and operational paperwork.Continuous ImprovementIdentify inefficiencies and recommend streamlined processes.Implement organizational systems to enhance scalability and predictability.
Join Metova, a leading company specializing in the distribution of fresh fruits, as we seek a dedicated and proactive Administrative Assistant. In this role, you will support our daily operations and contribute to our team's success.
Contract|Remote|Remote — Mexico City, Mexico City, Mexico
About Pearl Talent Pearl Talent connects top-tier professionals worldwide with startups in the U.S. and EU. The companies we work with have raised over $5 billion and are backed by investors such as OpenAI, a16z, and Founders Fund. Our focus is on finding driven individuals who want to advance and grow in their careers. About the Client This role supports a fast-growing, founder-led real estate development startup operating in several U.S. markets. The company runs with a lean team and emphasizes efficient project delivery and scaling. Work Arrangement Remote position based in Mexico City or elsewhere in Mexico. Requires overlap with the U.S. Eastern Time (EST) workday. Monday to Friday schedule, about 40 hours per week. Independent contractor engagement. Role Overview The Virtual Executive Assistant / Associate Chief of Staff provides direct support to the CEO and acts as a central point for communication, task management, and project coordination. This position blends classic executive assistance with operational oversight, helping the team stay organized and accountable. Success in this role depends on strong organization, proactive problem-solving, and the ability to work closely with senior leadership. The right person anticipates needs and keeps operations running smoothly in a changing environment. Key Responsibilities Streamline executive workflows so the CEO’s time and priorities are protected. Track and maintain visibility across tasks, projects, and team commitments. Support timely, effective decision-making for the CEO and leadership team. Organize systems and dashboards to boost company productivity. Promote team accountability and alignment on priorities and deliverables. Why Join Pearl Talent? Pearl Talent offers more than job placements. We connect professionals with roles that encourage growth, challenge, and meaningful career development. Working with us means collaborating with visionary founders and building long-term careers in high-impact companies.
Join Samsara as a Legal Administrative Assistant, where you will play a vital role in supporting our legal team. We are looking for a detail-oriented professional who thrives in a fast-paced environment and is passionate about facilitating legal processes. In this role, you will assist with document management, scheduling, and communication within the legal department.
Full-time|On-site|Texcoco, State of Mexico, Mexico
CIMMYT is an innovative, non-profit, international organization dedicated to addressing the challenges of tomorrow by enhancing agricultural production systems. We focus on improving the yield, quality, and reliability of staple crops such as maize, wheat, triticale, sorghum, millets, and other associated crops through applied agricultural science, particularly in the Global South. Our commitment to fostering strong partnerships significantly enhances the livelihoods and resilience of millions of resource-poor farmers, contributing to a more productive, inclusive, and sustainable agrifood system.We are currently establishing a Roster of qualified professionals to consider for future Administrative Assistant-related opportunities in various locations and areas of expertise.What is a Roster?A roster is a curated pool of pre-assessed, qualified candidates who may be contacted when relevant positions become available, allowing us to respond efficiently to hiring needs and significantly shorten recruitment timelines.We invite applications for roles such as: Grant Management Analyst Administrative Assistant The selected individuals will work at CIMMYT's headquarters in Texcoco, approximately 45 minutes from Mexico City.General Responsibilities for Grant Management Analyst: Coordinate grant management processes. Enhance donor relationships. Support internal and external audits. Participate in meetings with the CGIAR. Ensure proper documentation, archiving, and management of grant information. Responsibilities for Administrative Assistant: Assist with all administrative activities related to consultants and students of the Program. Develop and manage databases, directories, and spreadsheets. Register consultants' banking information in the payment system. Organize and maintain files for consultants and students. Ensure accurate data entry in the relevant databases.
Full-time|On-site|Mexico City, Mexico City, Mexico
Role Overview:As the Webmaster for Virtual Events, you will serve as the technical foundation of our experiential marketing initiatives. This role is more than just managing events; it involves designing and optimizing the digital experience. We seek a professional who can seamlessly connect Marketing and Web Development, ensuring our platforms—including Cvent, Goldcast, Bizzabo, and On24—are robust, integrated, and tailored to our needs.This position is perfect for a tech-savvy individual who pays attention to detail, thrives in a collaborative, fast-paced environment, and is dedicated to creating outstanding event experiences.Key Responsibilities:Act as a subject matter expert for event technology platforms, supporting Experiential Marketing Specialists.Platform Architecture: Spearhead the technical configuration of Cvent environments, including CSS/HTML customizations for event websites and sophisticated registration logic.Webmaster Duties: Oversee domain configurations, implement SSO (Single Sign-On), and resolve front-end display issues.Collaborate with Marketing, Sales, and Leadership teams.Support the entire event lifecycle, from aligning stakeholders and configuring platforms to managing attendee communications and conducting post-event analysis.Manage various event components across multiple channels, including AV, webinars, mobile applications, and digital customer journeys.Coordinate with vendors and internal teams to ensure smooth execution and alignment with business objectives.Execute simulive and on-demand webinars, handling pre-recording, scheduling, and live moderation.Technical Quality Assurance: Conduct thorough UAT (User Acceptance Testing) and debugging for complex registration paths and mobile app deployments.Develop and maintain SOPs, process documentation, and knowledge transfer materials.Analyze event performance and feedback to promote continuous improvement.
