Administrative Coordinator at SGS | Madrid

Join SGS, the world's leading inspection, verification, testing, and certification company, as an Administrative Coordinator in Madrid. In this full-time role, you will play a crucial part in ensuring the smooth operation of our management and general administration departments.

We are seeking a dedicated Administrative Coordinator for Certification Audit Planning to join our dynamic team in Barcelona.Your responsibilities will include:Coordinating audit visits between auditors and the end client, ensuring mutual agreement on the scheduling of audit activities.Assigning auditors to specific tasks.Disseminating necessary information.Inputting data into software applications.Addressing any issues that arise during the planning stages with both clients and auditors.Managing travel logistics for auditors.Handling planning-related incidents efficiently.

Karo Healthcare is a growing personal-care retail company with a presence in about 90 countries. Our portfolio covers seven categories and includes well-known brands such as E45, Pevaryl, Lamisil, Nutravita, and Decubal. We focus on helping people make informed health choices, combining organic growth with mergers and acquisitions. We are looking for a Finance & Administrative Assistant to join our team in Barcelona, Catalonia, Spain. What to Expect Take on a hands-on role with meaningful responsibility from the start. Work in an international finance setting with chances to collaborate across borders. Learn and grow quickly in a setting similar to FMCG, where things move fast. Work directly with senior leaders, including the CFO. Main Responsibilities Assist with daily finance operations in close partnership with the local Finance Manager. Support monthly and year-end closing activities. Manage accounts receivable, including timely collections and follow-up on overdue accounts. Address outstanding supplier invoices and resolve any discrepancies. Coordinate payment planning with suppliers. Reconcile customer and supplier accounts with the international accounting team. Engage with external partners such as accounting firms and payroll providers. Help with stock planning and inventory control alongside logistics. Support HR administration, including employee contract management. Collaborate with external payroll and labor advisors. Help ensure compliance processes are followed through proper documentation (such as GDPR).

Role overview Jobgether is seeking a Virtual Scheduler based in Spain. This fully remote position helps keep daily operations running smoothly for both clients and internal teams. The focus is on coordinating appointments, managing calendars, and handling scheduling requests from home. What you will do Coordinate appointments and manage calendars for clients and internal teams Act as the main point of contact for scheduling inquiries Communicate with accuracy and professionalism Support workflow optimization and help teams manage their time effectively Work during US business hours to meet client needs Requirements Keen attention to detail and a proactive mindset Experience with appointment scheduling and calendar management Ability to handle multiple tasks and stay organized under pressure Clear and responsive communication skills Comfort working within structured, process-driven settings Location and hours This is a remote role for candidates based in Spain. The work schedule aligns with US business hours.

Join Eurofins, a leading global group of laboratories providing laboratory services to the pharmaceutical, food, environmental, and consumer products industries. We are seeking a detail-oriented Administrative Assistant fluent in English to support our operations at the Elche Parque Industrial. This role involves managing administrative tasks, coordinating communications, and ensuring efficient office operations.

Join our dynamic team at auto1 as a Commercial Administrative Assistant in Palma! We are looking for a motivated individual to support our commercial operations and ensure smooth administrative processes. You will be responsible for handling customer inquiries, managing documentation, and assisting in the coordination of sales activities.

Join SGS, a global leader in inspection, verification, testing, and certification services, as an Administrative Assistant for our ITV division. This is a temporary position aimed at providing critical support in our management, general administration, and support functions.

Destinus Group is looking for a Travel Coordination Assistant in Madrid to help manage travel logistics for our team. This position supports day-to-day operations by handling travel arrangements and making sure schedules align smoothly. Role overview This role focuses on organizing and booking travel for team members, coordinating itineraries, and ensuring all travel needs are addressed promptly. Attention to detail and strong organizational skills are essential for keeping plans on track and supporting the team’s activities. What you will do Arrange travel bookings and manage logistics for team members Coordinate schedules to ensure efficient travel plans Support the team by addressing travel-related needs quickly and accurately Requirements Strong organizational skills Attention to detail Ability to manage multiple schedules and logistics

Join the dynamic team at auto1 as an Automotive Administrative Assistant in Palma! In this pivotal role, you will support our purchasing department by managing essential administrative tasks. Your attention to detail and organizational skills will play a crucial role in ensuring our operations run smoothly.As a part of our team, you will be involved in coordinating purchasing processes, maintaining records, and assisting in inventory management. This position is an excellent opportunity for individuals looking to start their career in the automotive industry.

Role Overview Sterling Technology seeks a Client Operations & Delivery Coordinator in Barcelona, Catalunya. This position supports the delivery of client data within the company’s virtual data room (VDR) platform, which uses AI tools to help clients manage sensitive information securely. What You Will Do Oversee the full process of client data delivery, from the initial request through to final handoff. Coordinate both physical and digital data transfers, ensuring timelines and security standards are met. Work closely with corporate clients, maintaining discretion and a high level of responsiveness. Balance operational, client service, and logistical tasks to ensure accuracy and compliance throughout each project. Who Succeeds in This Role Strong attention to detail and a focus on accuracy. Comfort working with confidential information for high-profile clients. Ability to manage multiple tasks and adapt to changing client needs. Professional, clear communicator who values both speed and care in client interactions. Location This role is based in Barcelona, Catalunya, Spain.

Join Eurofins Scientific as an Administrative Assistant where you will play a pivotal role in supporting our operations in Elche. This position requires a strong command of English, as you will be collaborating with international teams and clients. Your organizational skills and attention to detail will be essential in managing administrative tasks efficiently.

Join our dynamic team at SGS as an Administrative Assistant, where you will play a vital role in supporting our Inspection and Field Testing departments. This is an exciting opportunity for individuals looking to kick-start their career in a globally recognized company.Your responsibilities will include managing administrative tasks, coordinating with other departments, and ensuring smooth operations within the team. We are looking for a detail-oriented individual who is eager to learn and grow within the organization.

Innovate at Scale. Lead with Purpose.At KingMakers, we are at the forefront of creating and managing top-tier sports and iGaming platforms, utilized by millions across diverse African markets every day.We aren't just maintaining outdated systems; we are continuously scaling a live, revenue-generating technology platform in real-time.Our Virtuals division is among the most lucrative, driving engagement and revenue across various markets. With our geographical expansion, we face increasing technical challenges: higher traffic, more integrations, and elevated performance demands.We are in search of an Engineering Manager to spearhead this transformation.Key ResponsibilitiesThis is a comprehensive Engineering Manager position that encompasses leadership, delivery accountability, and technical guidance. Leadership & Team DevelopmentGuide, mentor, and cultivate a high-performing team of engineers.Implement structured performance evaluations and development plans.Recruit and onboard talented individuals.Encourage a culture of accountability, collaboration, and engineering excellence.Develop an effective on-call culture and operational responsibility.We seek leaders who foster resilient, high-performing teams rather than pursuing short-term successes. Delivery ManagementSteer the execution of the Virtuals roadmap.Oversee planning, prioritization, and risk management.Align engineering deliverables with overarching business and product strategies.Minimize distractions and enhance release predictability.Play a crucial role in defining the roadmap.This position demands clarity, organization, and robust stakeholder collaboration. Architecture & Technical LeadershipYou'll influence architectural choices and engineering best practices across:Distributed, event-driven systemsHigh-concurrency environmentsMicroservices architectureDomain-driven designManagement of technical debtObservability, monitoring, and incident managementSecurity-first approachArchitectural decisions here are critical; they directly affect performance, uptime, and revenue sustainability.Our Technology StackOur operations leverage modern, scalable technologies including:C# / .NETMicrosoft AzureDocker & Kubernetes (AKS)MS SQL Server, MongoDB, RedisKafka & RabbitMQTerraform (IaC)CI/CD (Azure DevOps)Monitoring & observability tools (e.g., Grafana)We expect technical credibility; while daily hands-on coding may not be required, the ability to guide and challenge engineering decisions is essential.

We are seeking a proactive and detail-oriented Administrative Assistant to join our team in the Facilities Maintenance sector. In this role, you will provide essential administrative support, ensuring smooth operations and effective communication within the department.Your responsibilities will include managing schedules, organizing meetings, and maintaining records. You will play a crucial role in supporting our maintenance team, facilitating their work, and contributing to the overall success of our operations.

Join SGS as an Administrative Assistant within our Export Department in Sevilla. This temporary position offers an excellent opportunity for individuals looking to kickstart their career in a dynamic and international environment. You will play a vital role in supporting the export operations, ensuring smooth processes and effective communication with clients.

Join our dynamic team at SGS as a Temporary Administrative Assistant in the Export Department. This role is ideal for motivated individuals eager to gain hands-on experience in international trade. You will provide essential administrative support, assisting with documentation, coordination of shipments, and communication with clients and suppliers.

We are seeking a skilled Infrastructure Technician with a focus on virtualization, communications, and security. Join our dynamic team in Vitoria-Gasteiz, where you will play a crucial role in designing and implementing cutting-edge hosting solutions. Your expertise in data center management and networking will contribute to our mission of enhancing digital impact for our clients.

Role Overview inetum2 is hiring a Senior Consultant focused on Workplace Virtualization Technologies for its Bilbao office. This role centers on helping clients improve and integrate their virtualization solutions to support productivity and business goals. What You Will Do Assess client requirements for workplace virtualization projects Design customized virtualization strategies based on client needs Support clients through implementation and provide ongoing guidance Collaborate with cross-functional teams to deliver solutions aligned with business objectives Location This position is based in Bilbao.

Join Eurofins Scientific, a global leader in bioanalytical testing, as an Administrative Professional. In this role, you will be integral to our daily operations, ensuring efficiency and excellence in administrative support. Your responsibilities will include managing schedules, coordinating meetings, and assisting with document preparation.

Join Visit.org as a dynamic EMEA Virtual Event Host, where you will lead impactful virtual experiences for our corporate partners across the EMEA region via Zoom. This position is perfect for individuals with stage presence who are eager to engage audiences and foster positive change within communities globally. As a startup, we seek candidates who possess an entrepreneurial spirit, a fervent commitment to our mission, and the readiness to take initiative and tackle challenges head-on.This is a part-time, remote contract position with opportunities for growth.At Visit.org, we cultivate an inclusive culture where innovation thrives. We encourage our team to leverage technology to create sustainable, meaningful changes. Our drive stems from the desire to empower companies and their employees to give back to their communities.When you join our team, you’ll become part of a mission-driven organization composed of dedicated individuals who take pride in our collective achievements. Each team member is motivated by the knowledge that their work contributes to significant global impact.