Administrative Assistant

Role Overview Sopra Steria is looking for an Administrative Assistant in Bern to help keep daily operations running smoothly. This role supports the team by handling schedules, organizing meetings, and maintaining efficient office routines. Key Responsibilities Manage calendars and coordinate appointments Organize and schedule meetings Support general office…

CERN seeks an Administrative Assistant to join the Staff Association Secretariat in Geneva. This position plays a key part in supporting daily administrative work and helping maintain clear communication across the organization. Role overview The Administrative Assistant will handle a range of office tasks that keep the Secretariat running smoothly. Responsibilities include managing correspondence, organizing documents, and assisting with scheduling and internal communications. What you will do Provide general administrative support to the Staff Association Secretariat Help coordinate meetings and manage calendars Assist with document preparation and filing Facilitate communication within the organization Location This role is based at CERN headquarters in Geneva.

Join Swissquote, a leading fintech company based in Gland, as an Executive Administrative Assistant for a 6-month contract. In this pivotal role, you will provide high-level administrative support to executive leadership, ensuring efficient office operations and effective communication within the team.

Join CERN, one of the world's largest and most respected centres for scientific research, as an Administrative Assistant. In this dynamic role, you will provide essential support to ensure the smooth functioning of our operations. Your organizational and communication skills will be key in managing schedules, coordinating meetings, and assisting with project management tasks.

Debiopharm, a biopharmaceutical company in Lausanne, Vaud, Switzerland, is seeking a Part-time Administrative Assistant to help maintain daily office operations. Role overview This position plays a key part in supporting teams by handling scheduling, organizing meetings, and taking care of general administrative tasks. The Administrative Assistant ensures that office routines run smoothly and that teams have what they need to stay organized. Key responsibilities Manage calendars and coordinate schedules for team members Organize meetings and prepare necessary materials Assist with daily office operations to support a productive work environment Location and schedule This is a part-time role based onsite in Lausanne, Vaud, Switzerland.

Role overview Jobgether is seeking a Remote Virtual Scheduler to support a partner company. This fully remote position is based in Switzerland, but the work schedule follows US business hours. The role centers on coordinating appointments, managing calendars, and ensuring smooth scheduling operations for both internal teams and clients. What you will do Coordinate appointments and handle calendar management for teams and clients Oversee daily scheduling tasks to keep workflows on track Serve as the main contact for all scheduling requests, maintaining accuracy and professionalism Help the organization manage time effectively Who succeeds in this role Highly organized and attentive to detail Comfortable handling multiple priorities at once Remains calm and focused when under pressure Communicates clearly and responds promptly Enjoys building structure and supporting efficient processes Additional details This is a remote position based in Switzerland Working hours are aligned with US business schedules

Après-demain SA is a distinguished private company and the parent organization of a Swiss family group engaged in the life sciences sector (Debiopharm), along with two wealth management divisions and a philanthropic arm.Within the realm of wealth management, the Capital Management division of Après-demain SA is dedicated to ensuring sustainable growth and independence for the group by preserving, diversifying, and enhancing its financial reserves through a comprehensive investment strategy across five sectors: Finance (cash management and a diversified portfolio of liquid assets), Real Estate, Private Equity, Private Debt, and Equity Holdings. We are currently seeking an: Administrative Assistant - Middle Office (80%) The primary mission of this position is to: Provide administrative and regulatory support for Middle Office activities related to banking relations and private equity investments for all group companies.Key Responsibilities:Assist the Middle Office manager with various tasks and occasionally support the Director of the Compliance & Operations Department on specific projects.Contribute to managing our banking relationships by providing administrative and regulatory support related to account openings and closures, signatures, e-banking access, and correspondence.Support the finalization of private equity investments by providing administrative and regulatory assistance for subscriptions made through funds or directly.Communicate clearly and effectively with internal teams and external parties (banks, fund managers, lawyers, notaries).Manage administrative and logistical tasks within the department, including monitoring the electronic mailbox, maintaining records, archiving, and handling mail.

Join staubligroup as a vital member of our executive team, providing top-tier administrative support to our CEO. In this dynamic role, you will manage schedules, coordinate meetings, and facilitate communication across the organization. Your exceptional organizational skills and proactive approach will be essential in ensuring the smooth operation of our executive office.

staubligroup is hiring an Executive Administrative Assistant to support the CEO at the Pfaffikon office. This role is central to keeping executive operations running smoothly and efficiently. Key responsibilities Provide comprehensive administrative support to the CEO Organize and manage complex calendars, including scheduling appointments and meetings Handle high-level communications and correspondence on behalf of the CEO Maintain strong organization and attention to detail to support daily executive priorities Location This position is based in Pfaffikon.

About the Role Clinique Générale Ste-Anne, part of Swiss Medical Network, seeks an Administrative Assistant/Receptionist to support daily operations in Fribourg. This position covers a workload between 50% and 80%. Main Responsibilities Serve as the first point of contact for patients and visitors at the clinic Handle administrative tasks to help keep operations running smoothly Support the clinic's commitment to quality healthcare service About You Professional, reliable, and comfortable working with patients and staff Motivated to contribute to a team focused on patient care Join a team dedicated to high standards in healthcare at Clinique Générale Ste-Anne in Fribourg.

Oversee all back-office operations to ensure seamless service delivery.Conduct daily phone follow-ups with clients to strengthen relationships.Prepare, manage, and dispatch invoices accurately to customers.Provide comprehensive administrative support for operational activities.Collaborate with the laboratory supervisor to coordinate various tasks.Assist in organizing training events for external participants.Maintain and update databases with precision.Engage in various projects beyond regular responsibilities.Ensure meticulous filing and archiving of documents.Uphold the highest standards of integrity in all actions.

Role overview Nexthink seeks a Software Engineer to strengthen its Virtualization Monitoring and Troubleshooting Platform. The focus is on creating and refining tools that help deliver better digital workplace experiences for users worldwide. What you will do Design, develop, and enhance solutions for monitoring and troubleshooting virtualization environments Collaborate with cross-functional teams to address technical challenges Support performance improvements across the platform Location This position is based in Lausanne.

Sociocultural Administrative AssistantAs part of the reception team, you will play a vital role in welcoming and guiding beneficiaries to social and administrative services at the center, as well as to internal and external partners based on their requests.Within the social service units, you will assist social workers by participating in interviews and recording requests and responses in our systems.Delegated by social workers, you will provide additional support to beneficiaries as needed, including help in completing forms and directing them to facilitate their travel within the canton.During designated periods, you will participate in the distribution of financial assistance.In the reception area, you will aid social secretaries with internal mail distribution, scheduling appointments in social workers' calendars, and transferring calls and information to colleagues.Within the collective housing center, you will assist administrative staff in preparing for and welcoming new beneficiaries and transferring beneficiaries to other units, contributing to file compilation, document generation, filing, and archiving.

Support the sociocultural animator in organizing and facilitating engaging activities for seniors, both individually and in groups.Assist in the weekly welcoming of participants attending the center's activities.Encourage and enhance the social and relational life of seniors.Procure necessary materials for activities, ensuring proper usage and maintenance of supplies.Occasionally collaborate with network partners, including volunteers.Handle transport and procurement of materials as needed.

Role Overview Syngenta Group is looking for a part-time Administrative Assistant to join the PTNAI & Site Services team in Muenchwilen. This position supports daily operations and helps keep the team running efficiently. What You Will Do Handle a variety of administrative tasks for the PTNAI & Site Services team Coordinate schedules and meetings Help maintain smooth workflows within the team What We Look For Strong organizational skills Attention to detail Ability to manage multiple tasks at once This is a part-time position based in Muenchwilen.

Join our dynamic team at Konecranes, a global leader in lifting solutions, as an Administrative Specialist. In this role, you will support our operations by managing administrative tasks, ensuring smooth communication, and enhancing organizational efficiency. Your attention to detail and proactive approach will be essential in contributing to our mission of improving productivity and safety for our customers.

Jobgether is looking for a Logistics and Procurement Coordinator based in Switzerland. This remote role supports a partner company by handling logistics and procurement tasks that help daily operations run smoothly. Key responsibilities Organize logistics schedules and manage relationships with vendors Monitor inventory levels and arrange timely shipments Collaborate with 3PL partners, suppliers, and internal teams to keep everyone aligned Communicate with external partners to resolve operational issues as they arise Suggest and support process improvements that increase efficiency and accuracy Requirements Strong organizational skills with close attention to detail Experience working with suppliers and partners in a coordinated setting Proactive approach and solid problem-solving abilities Comfortable working hands-on in a remote environment

Location: Geneva, SwitzerlandStart date: April 2, 2026Department: AdministrationReports to: Principal Role overview good-people is hiring a full-time Personal Assistant & Accountant in Geneva. This position supports the Principal with a blend of administrative, personal, and accounting responsibilities. The role suits someone who is organized, proactive, and discreet, with the ability to work independently and handle sensitive information carefully. Expect a mix of daily tasks, each requiring attention to detail and a reliable, service-oriented approach. Main responsibilities Personal and executive support Organize and manage the Principal’s calendar, including meetings, conference calls, and both professional and personal appointments Arrange travel bookings and itineraries Coordinate staff schedules and timetables Administrative and organizational management Oversee daily administration and office operations Handle incoming and outgoing mail Maintain and update databases and filing systems Monitor inventory and manage stock levels Act as the main contact for suppliers and external service providers Track maintenance requests and resolve household issues Accounting and financial management Enter and process invoices using Winbiz accounting software Manage payments and monitor due dates Support routine accounting activities Keep financial documentation organized and up to date

About the Role staubligroup is hiring an Executive Assistant (m/f/d) to join the General Management & Administration team in Pfaffikon. This is a full-time position focused on supporting daily operations and ensuring the team runs efficiently.

We are seeking a highly skilled and motivated Lead Medical Practice Assistant to join our dynamic team at Swiss Medical Network in Bern. In this pivotal role, you will oversee daily operations within the medical practice, ensuring the delivery of exceptional patient care and support to our healthcare professionals.Your responsibilities will include coordinating patient appointments, managing medical records, and facilitating communication between patients and medical staff. You will play a critical role in enhancing the patient experience and ensuring that our practice operates smoothly and efficiently.