Administrative Coordinator

Join our client's dynamic team in Kingston, where an exciting opportunity awaits for an Administrative Coordinator. This role is pivotal in delivering exceptional administrative and reception services to patients and the clinic. Job Overview: Deliver outstanding administrative and reception services to patients and support clinic operations. Collaborate effe…

Role OverviewWe are on the lookout for a highly skilled Senior Executive Assistant to the CEO, who will function in a hybrid capacity as a Virtual Chief of Staff. This position is tailored for a seasoned professional capable of delivering both strategic support and operational execution, serving as a trusted extension of the CEO across various business functions.The ideal candidate will be instrumental in enhancing executive productivity by managing priorities, coordinating cross-functional initiatives, and ensuring consistent follow-through on crucial projects. This is a fully remote role supporting a US-based executive, necessitating availability during Eastern Time business hours.Key ResponsibilitiesStrategic and Business Support● Collaborate with Sales and Finance teams to prepare and present weekly performance reports● Oversee and manage recurring Salesforce renewals● Engage in leadership, finance, and forecasting meetings to capture vital insights, decisions, and action items● Cultivate a deep understanding of the business context, including financial performance and projections● Monitor strategic priorities across departments to ensure timely executionExecutive Operations and Administration● Optimize the CEO's calendar, managing scheduling and time allocation effectively● Maintain task tracking systems to ensure accountability for deliverables● Facilitate operational workflows through data entry, documentation, and coordination● Establish and refine administrative processes to enhance efficiency and reliability● Utilize independent judgment to prioritize tasks and navigate competing demandsClient and External Communication● Act as the CEO's representative in professional communications with clients and external stakeholders● Coordinate scheduling, follow-ups, and correspondence● Draft accurate and professional communications on behalf of the CEO● Support relationship management through timely and appropriate engagementThe ideal candidate is a proactive, detail-oriented professional who operates with a high degree of independence and sound judgment. This individual must be adept at managing competing priorities, working with limited information, and thriving in a fast-paced executive environment.Key Attributes Include:● Strong initiative and ability to work autonomously● Quick capacity to grasp complex business topics● High level of professionalism and discretion● Consistency and reliability in delivering results● Comfort in an environment of evolving priorities

Join Our Team as an Administrative Coordinator!Location: MargateCompensation: £9.00 - £10.00 per hourContract: Temporary (4-6 weeks)We are seeking a proactive and detail-oriented Administrative Coordinator to support our client, an established facility in East Kent. This is a temporary role initially lasting four weeks, with the potential for extension based on performance and needs.Key Responsibilities:Deliver a comprehensive suite of administrative services, including managing monthly team meetings.Support the Director with daily operations, such as managing their calendar, travel arrangements, and handling personnel inquiries.Manage correspondence, answer phone inquiries, and handle both incoming and outgoing mail, including electronic communications.Oversee office supplies, ensuring adequate stock of stationery.Develop and maintain efficient office systems, both manual and digital, to ensure information is organized and accessible.Establish and maintain files, and utilize software like Microsoft Excel and Access for data management.Assist in recruitment processes, including scheduling interviews and managing documentation for new hires.Coordinate with IT providers for all technology-related needs within the office.Provide administrative support for Health & Safety meetings and initiatives.Manage inquiries through the general information mailbox.Collaborate with the Finance team on payroll preparations and data collection.Perform additional duties as assigned by the line manager consistent with the role's level.About Morgan Jones Recruitment:With over 17 years of experience, Morgan Jones Recruitment is a reputable agency dedicated to fair and equal representation in recruitment. We are committed to connecting talented individuals with the right opportunities.Stay connected with us on social media – follow Morgan Jones on Facebook, Twitter, and LinkedIn!

Join our dynamic team as a Receptionist and Administrative Coordinator at a prestigious company located in Clifton, Bristol. You will be the first point of contact for visitors, providing a warm welcome and efficiently managing incoming calls via a switchboard. If you're seeking a vibrant work environment with diverse responsibilities, this role is perfect for you. During quieter times, you will also engage in various administrative tasks, making every day unique.Blake and Blake Recruitment is excited to partner with a well-known establishment in the Bristol area, seeking an experienced receptionist who is eager to take on administrative duties. This full-time, permanent position offers a schedule from Monday to Friday, 8:30 am to 5:30 pm, with an hour allocated for lunch. You will collaborate with another receptionist and handle a mix of front-of-house, administrative, and hospitality tasks.Your Front of House responsibilities will include:Welcoming visitors and greeting staff as they arrive.Efficiently managing incoming calls using a MITEL switchboard, ensuring a professional and courteous interaction.Maintaining a tidy reception area at all times.Coordinating with various departments to anticipate visitor arrivals.Distributing faxes to the appropriate staff members.Notifying HR about any employee sick calls.Managing the car park diary.Organizing and coordinating with couriers.Sorting and distributing incoming mail.Overseeing the meeting room diary and ensuring rooms are prepared prior to meetings.Arranging lunches and refreshments as needed.General upkeep of the reception and meeting room areas.Your Administrative duties will involve:Filing and organizing documents.Ordering and managing office stationery supplies.Assisting with mail shots, binding, photocopying, and database management as required (training will be provided).Handling overflow typing tasks.To be successful in this role, you must have prior experience as a receptionist, strong IT skills (including proficiency in Word, Outlook, and Excel), and exceptional communication abilities, both in person and over the phone. You will thrive in a team environment and be willing to embrace both traditional front-of-house duties and administrative tasks. A polished appearance is essential, as you will represent the company as the first point of contact. Experience with switchboards is necessary; familiarity with MITEL systems is a plus.Please note that onsite parking is not available, but excellent public transport links to Clifton Village are within close proximity to the office.If you possess the required experience, please submit your CV through the TotalJobs site. A consultant will reach out to discuss your application in further detail.

United Infrastructure seeks a Planner and Administrative Coordinator based in London. This position plays a key part in supporting project planning and managing daily administrative responsibilities. Role overview The Planner and Administrative Coordinator works alongside various teams, helping to organize schedules and ensure information flows smoothly between departments. The role helps keep operations on track by coordinating activities and supporting communication efforts. Key responsibilities Assist with project planning and scheduling Handle administrative tasks to support daily operations Coordinate with multiple teams to align schedules Maintain clear and timely communication across departments

The Project Information and Administration Coordinator will support project delivery by managing timelines, organizing communications, and handling essential administrative tasks. This position is based in Edinburgh and plays a key part in keeping projects on track and teams connected. What you will do Oversee and maintain project documentation, ensuring records are accurate and up to date. Facilitate team meetings, helping to coordinate agendas and follow-ups. Act as a liaison between different stakeholders to keep information flowing smoothly. Implement new administrative processes that improve efficiency across projects. What matters for this role Strong organizational skills and the ability to manage multiple priorities. Comfort working collaboratively within a team and across departments. Attention to detail and a proactive approach to problem-solving. This role focuses on supporting the success of project teams by keeping information organized and processes efficient.

Join Diamond Recruitment Services as an Administrative Assistant, where you will play a crucial role in ensuring smooth operations within our dynamic team. This full-time position offers an exciting opportunity to develop your skills while supporting various administrative tasks.

Role overview Jobgether is hiring a Remote Virtual Scheduler based in the UK. This position plays a key role in supporting daily operations by managing appointments, calendars, and scheduling requests for both internal teams and clients. The scheduler helps ensure smooth coordination and effective time management across the organization. What you will do Coordinate appointments and manage calendars for multiple teams Respond quickly to scheduling inquiries and changes as they arise Keep accurate records of meetings and appointments Support operational workflows so teams can use their time efficiently Communicate clearly and professionally with colleagues and clients Who succeeds in this role Highly organized and attentive to detail, able to juggle several tasks at once Comfortable working under pressure and meeting tight deadlines Strong communicator who values accuracy and professionalism Prefers working behind the scenes to keep operations on track Available to work during US business hours Location and schedule This is a fully remote role for candidates based in the United Kingdom. The schedule follows US business hours to support teams and clients effectively.

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

Key ResponsibilitiesGeneral ResponsibilitiesOversee intricate and high-volume administrative processes related to marketing elements, including detailed property particulars.Facilitate and coordinate order processing efficiently.Engage professionally with both internal and external clients regarding their orders, such as scheduling photography appointments and managing expectations.Collect and review content from agents within set deadlines, ensuring it is directed to the appropriate department for processing.Handle telephone inquiries, escalating issues as necessary.Maintain organized filing and proofreading procedures.Administer databases such as NetSuite and Filmmaker.Manage Excel sheets and generate invoices accurately.Prioritize tasks to ensure adherence to service level agreements.Order and package stock supplies efficiently.Verify invoices for the Finance department.Create and present weekly and monthly performance reports to management.Monitor performance metrics, including delivery timelines and work accuracy.Multi-SkillingTake initiative to become proficient in all departmental roles to enable team members to provide mutual cover.Engage in learning responsibilities outside the immediate department to ensure comprehensive coverage as needed.Support other business areas when required, which may involve occasional travel to different company locations.Continuing Personal DevelopmentActively participate in:Fostering a culture of teamwork and collaborative support.Ensuring continuous professional development is prioritized across the team.Regular one-on-one performance and development review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProven experience in managing high-volume, fast-paced administrative tasks.Proficient in IT software, including Word, Excel, and PowerPoint.Strong communication skills, with the ability to engage effectively with various stakeholders.Excellent organizational skills with meticulous attention to detail.A collaborative team player who is also capable of taking initiative.The capability to critically assess processes and systems, offering constructive suggestions for improvement.DesirableExperience in the Property or Print industries.

Join our dynamic team at theflex as a dedicated and detail-oriented Part-Time Virtual Travel Assistant & Affiliate Recruiter. In this role, you will be instrumental in enhancing our market presence by managing reviews across various Online Travel Agencies (OTAs).Key Responsibilities:1. Travel Booking & Management:Coordinate and book accommodations, flights, and other travel-related services through platforms such as Airbnb, Booking.com, and Expedia.Ensure all travel arrangements meet client preferences, budget constraints, and schedules.Handle reservations, modifications, and cancellations as necessary.2. Team Expansion & Recruitment:Identify and recruit individuals who can assist with travel bookings.Promote opportunities to work as a travel assistant under a commission-based structure.Onboard new team members, providing training on effectively using OTAs for bookings.Monitor and manage team performance to ensure successful bookings and high client satisfaction.Compensation:Earn commission for each successful booking.Receive additional commission for every new team member recruited who completes bookings.This position is perfect for individuals who possess a passion for travel, enjoy networking, and appreciate the flexibility of remote work. If you thrive in a fast-paced environment and love assisting others, we encourage you to apply!

Join talentsam, a family-owned business with over 50 years of experience in the property and finance sectors, dedicated to supporting property investors and developers across the United Kingdom by providing short-term secured finance. As we aim to expand our loan book and enhance our high-quality service to clients, we seek an enthusiastic Administrative Assistant to support our growth initiatives.In this dynamic role, you will be instrumental in providing a diverse range of administrative support. Your responsibilities will include general administration, payment processing, diary management, social media engagement, research tasks, assisting in presentations, and managing borrower documentation.We are looking for a candidate with excellent communication skills, effective task management abilities, and a collaborative team spirit. A solid understanding of IT and a willingness to adapt to change are crucial in our rapidly evolving environment. Previous experience in an office administration role will be highly regarded.As part of an ambitious growth plan, the successful candidate will play a vital role in helping us reach our objectives. A proactive and can-do attitude is essential to thrive in this position!Key Responsibilities:• Assist with payment processing and basic bookkeeping tasks.• Prepare documentation for borrowers and partners.• Conduct general research on lending projects.• Liaise with clients and brokers on behalf of the team.• Manage diaries and arrange travel as needed.• Provide general administrative support to the team.• Engage with social media efforts.Work hours will align with UK time zones.

Join our dynamic team as a Part-time Virtual Travel Assistant and play a crucial role in enhancing our market presence by managing and optimizing reviews across various Online Travel Agencies (OTAs).Key Responsibilities:1. Travel Booking & Management:Efficiently book accommodations through platforms such as Airbnb, Booking.com, Expedia, and others.Ensure that all reservations align with clients' preferences, budgets, and travel schedules.Handle modifications and cancellations of bookings as necessary.2. Team Expansion & Recruitment:Scout potential candidates to assist with travel bookings.Promote opportunities for individuals to work as travel assistants on a commission basis.Onboard and train new team members on effective trip booking strategies using OTAs.Monitor and manage team performance to ensure successful transactions and high client satisfaction.Compensation:Earn commissions for each successful booking.Receive additional commissions for every new team member you recruit who completes bookings.This position is perfect for enthusiastic individuals passionate about travel, networking, and enjoying flexible remote work opportunities. If you thrive in a fast-paced environment and love assisting others, we encourage you to apply today!

Join our dynamic team at theflex as a detail-oriented and proactive Virtual Travel Assistant & Affiliate Recruiter. In this role, you will oversee reviews across various Online Travel Agencies (OTAs) and enhance our market visibility.Key Responsibilities:1. Travel Booking & Management:Coordinate and book accommodations, flights, and other travel services on platforms such as Airbnb, Booking.com, and Expedia.Ensure all bookings meet client preferences, budget constraints, and timelines.Manage reservations, modifications, and any necessary cancellations.2. Team Expansion & Recruitment:Identify and recruit potential team members to assist with travel bookings.Promote the opportunity to work as a travel assistant with a commission-based structure.Onboard and mentor new recruits on effectively utilizing OTAs for trip bookings.Monitor performance metrics to ensure efficient transactions and high client satisfaction.Compensation:Earn commission for each successful booking.Receive additional commission for every new team member recruited who completes bookings.This position is perfect for individuals passionate about travel, networking, and enjoying the flexibility of remote work. If you thrive in a fast-paced environment and love helping others, we encourage you to apply!

Operations and Administrative AssistantWe are in search of a dynamic and well-organized Operations and Administrative Assistant eager to grow, acquire new skills, and advance their career. This position will be based at our bustling recycling facility in Sharnbrook, Bedfordshire, and will involve close collaboration with the Site Manager and Director on various operational tasks and projects.The Operations and Administrative Assistant role has been newly established to ensure the seamless execution of all company operations. This multifaceted position encompasses a wide range of responsibilities.Key Responsibilities· Manage office operations including answering calls, diary management, and · Handle photocopying, scanning, electronic filing, and mailing of necessary documents.· Operate the weighbridge and manage documentation for deliveries in and out.· Maintain a task list and operational trackers.· Collaborate with both internal and external teams to ensure prompt resolution of inquiries.· Collect timely reports and expedite where delays occur.· Gather task lists from other managers and associates as needed.· Track progress and ensure all team members meet their deadlines.· Compile information from Operations and Site Managers as directed.· Perform ad hoc administrative duties as required to meet business needs.· Ensure compliance with company health, safety, security, and environmental standards.· Organize and maintain all checks, sheets, and training records.· Complete daily reports.· Conduct team meetings, take notes, and record minutes.· Provide holiday coverage for team members as needed.Data Management and Recording· Responsible for data entry related to operations, stock, and production.· Input and transfer information into internal databases and Excel models.· Compile reports and ensure their accuracy.· Procure production and site reports in a timely manner.

THE ROLE At Debenhams Group, we are undergoing an exciting transformation, revitalizing our brand, culture, and connections with both colleagues and customers. In the dynamically evolving retail landscape, authentic communication is essential for fostering trust, aligning our teams, and maximizing our impact on internal and external audiences. We are eager to welcome a motivated Merchandising Administrative Assistant who will collaborate closely with various departments across the organization. Your role will involve effectively communicating sales performance back to the broader brand through comprehensive reporting. You will assist in analyzing departmental sales data, enabling you to influence future strategies directly. This fast-paced position requires excellent organizational skills to stay on top of your responsibilities. Working from our central London office, you will be immersed in the world of fashion and data. This position is office-based in our central London location.KEY RESPONSIBILITIESAfter a recent structural overhaul, brand repositioning, and workforce transformation, we’ve assembled a passionate and dynamic team focused on upholding the brand’s premium positioning while embracing innovation and growth. With a clear vision for the future, we are evolving Karen Millen’s legacy and shaping the next chapter of its success.Our Merchandising team is pivotal in ensuring that Karen Millen continues to lead in the global fashion market. With a meticulously curated product range, we strategically deliver exceptional quality and precision in every collection. We thrive on data, trends, and insights, leveraging our expertise to provide the right products to the right customers at the right time. As innovators of the test-and-repeat model, we adapt quickly, balancing our heritage with a forward-thinking approach to fashion.Key Responsibilities:Manage all administrative reporting, analyzing sales performance within your department to be discussed in weekly trade meetings and inform broader strategic planning.Report sales analysis to your Senior Merchandiser to propose actionable strategies.Identify potential issues with current orders and collaborate with the merchandising team to propose effective solutions.Maintain regular communication with suppliers and the warehouse team to ensure timely order fulfillment and minimize delays.Take full responsibility for the Merchandising Admin Assistant Excel trackers, ensuring daily updates.WHAT WE LOOK FOR Your Skills, Knowledge, and Experience A passion for working with numbers and analyzing data trends.A methodical and analytical approach to problem-solving.A keen attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Dynamic Operations and Administrative AssistantAre you an organized and proactive individual seeking an opportunity to grow your career in a dynamic environment? We are on the lookout for a motivated Operations and Administrative Assistant to join our team at our busy recycling facility located in Sharnbrook, Bedfordshire. In this role, you will collaborate closely with the Site Manager and Director on a variety of operational tasks and projects that are vital for our organization’s success.This is a full-time, permanent position offering a competitive salary ranging from £19,000 to £21,000 per annum, depending on the right candidate’s experience. Working hours are Monday to Friday, from 8:00 AM to 5:00 PM.The Operations and Administrative Assistant role is newly established to ensure the seamless functioning of all company operations. This position encompasses a wide range of responsibilities, providing an excellent opportunity for professional development.Key Responsibilities· Manage office tasks including answering phone calls, diary management, and maintaining organized electronic files.· Operate the weighbridge and manage documentation related to inbound and outbound deliveries.· Maintain task lists and operational trackers to ensure efficient workflow.· Communicate effectively with internal and external teams to resolve queries promptly.· Collect and expedite reports as necessary to eliminate delays.· Track progress of tasks across the team, ensuring all members are aligned with their responsibilities.· Gather information from Operations and Site Managers as directed.· Perform ad-hoc administrative duties as required to support business needs.· Ensure adherence to health, safety, security, and environmental standards.· Organize and maintain training records, checklists, and compliance documents.· Prepare and complete daily reports.· Conduct team meetings, record minutes, and take notes as needed.· Provide holiday cover within the team as necessary.Data Management Responsibilities· Execute data entry tasks relevant to operations, stock, and production processes.· Input and transfer information into internal databases and Excel models.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at dev2. In this role, you will play a crucial part in supporting the daily operations of our office, ensuring smooth communication and efficient workflow. Your responsibilities will include managing schedules, handling correspondence, and assisting with various administrative tasks.If you have a passion for organization and a knack for multitasking, we would love to meet you!

We are seeking a dedicated and skilled Receptionist and Administration Assistant to join our dynamic administration team at Shirebrook Academy. This position offers a fantastic opportunity to be the first point of contact for students, parents, and visitors, providing a warm and professional welcome. The successful candidate will also support various administrative functions, including Human Resources, Finance, and Student Services, ensuring the smooth operation of our Academy.Located primarily at Shirebrook Academy, this role may occasionally require travel to other local academies as the Trust develops.Key Responsibilities:- Act as the first point of contact for telephone inquiries and visitors- Provide comprehensive administrative support to the Academy's operational needs- Ensure a professional and efficient service is maintained at all times.

Join Labour 24/7, an innovative employment business, as a Sales and Administration Assistant for our client based in Radcliffe. This full-time role offers an exciting opportunity to be part of a growing team.Key Responsibilities:Process and fulfill all orders for UK clients including wholesalers, retailers, and multiples.Generate case and box labels tailored to each customer's specifications.Manage despatch and invoicing for all UK trade orders and coordinate carrier collections.Issue credit notes as needed for customer transactions.Handle cheque deposits and payment entries.Maintain an up-to-date exceptions log and address customer complaints and discrepancies promptly.Match Goods Receipt Notes (GRNs) and enter supplier invoices on Encore, resolving queries with the Purchasing team.Monitor and respond to personal emails and distribute emails received in the INFO address at least twice daily.Organize and file paperwork systematically.Provide telephone cover as required.Act as a Fire Marshal and First Aider.Key Accountabilities:Foster ongoing UK customer relationships through direct communication and diligent follow-ups on emails.Execute your responsibilities efficiently and within agreed timeframes.Ensure prompt reporting of any irregularities to your senior administrator.Adapt to and embrace new duties as they arise.Working hours are Monday to Thursday from 8:30 AM to 5:00 PM and Fridays from 8:30 AM to 1:45 PM.