Administrative Assistant

Job Description: As an Administrative Assistant in the Administration Department, you will play a key role in supporting the Deputy Manager to ensure the efficient operation of daily activities.Your responsibilities will include managing routine administrative tasks, preparing essential documentation, and assisting with payment and expense settlements.Major …

Job PurposeThe Administrative Assistant plays a crucial role in ensuring the effective management of office operations, serving as the backbone of organizational support. This position involves a diverse array of responsibilities aimed at maintaining seamless administrative functions. Key responsibilities include overseeing office operations, managing correspondence, organizing meetings, and maintaining necessary supplies and equipment. The role also entails supervising administrative personnel, collaborating with various departments, and resolving any operational challenges that may arise. The ultimate goal is to foster efficient administrative processes that align with organizational objectives and promote a productive work environment.Key Responsibilities:Oversee daily office operations to enhance efficiency and productivity.Coordinate office activities, including scheduling meetings, managing correspondence, and overseeing office supplies.Manage meeting room bookings, ensuring priority arrangements are made based on employee requests.Supervise administrative staff, providing guidance, training, and performance feedback.Handle administrative tasks such as document management and office organization.Ensure compliance with office procedures and policies, making updates as necessary.Facilitate effective communication within the office and support interdepartmental collaboration.Manage inventory of office supplies and equipment, including ordering stock as needed.Greet and assist visitors, clients, and job candidates, coordinating with HR for job application processes.Arrange travel logistics for employees, including cost-effective flight and hotel reservations.Plan and organize company events, conferences, and meetings, managing logistics and vendor coordination.Receive and distribute shipments and mail to relevant departments.Maintain records of travel bookings and office documentation for reporting purposes.Monitor and control the office budget, ensuring cost-effective practices.Address and resolve operational issues or conflicts within the office environment.Implement solutions to enhance office processes and address administrative concerns.Ensure compliance with health and safety regulations within the office.Oversee the maintenance and cleanliness of the office space to foster a safe and productive work environment.

We are seeking a proactive Administrative Assistant to provide vital support to the Deputy Manager and ensure the seamless operation of our daily activities. This key role encompasses a variety of administrative tasks, including managing documentation, facilitating payment and expense processes, and offering crucial support to the Administration Department.Key Responsibilities:Office Administration:Manage correspondence, filing (both digital and physical), scheduling, and document preparation.Oversee office supplies and coordinate necessary approvals.Keep track of contract renewal dates, ensuring timely updates and monitoring.Administrative Documentation & Invoice Management:Prepare and organize vendor-related documents, including invoices, purchase orders, and delivery notes.Translate and upload invoices into the company system efficiently.Ensure all related documents are filed appropriately for reference and auditing purposes.HR & Staff Administrative Support:Maintain accurate employee records and track leave.Assist HR with relevant processes, such as training and seminars.Respond to employee inquiries regarding general HR matters in a timely manner.

System and Server Management:Install, configure, and maintain Windows servers to ensure seamless operations.Conduct regular updates, patches, and upgrades to optimize server performance.Administer Active Directory (AD), Group Policies, and manage user account provisioning effectively.Establish and maintain robust backup and disaster recovery solutions.Microsoft 365 Administration:Oversee the Microsoft 365 Admin Center, managing user account creation, licensing, and group management.Troubleshoot Microsoft Exchange Online, ensuring smooth mail flow, distribution list management, and mailbox configurations.Implement and uphold security and compliance policies in Microsoft 365, including retention policies, conditional access, and Multi-Factor Authentication (MFA).Support Microsoft Teams, SharePoint Online, and OneDrive for Business, managing permissions and integrations.Monitor service health, manage alerts, and coordinate with Microsoft support as necessary.Network Administration:Monitor and enhance network performance to ensure optimal functionality.Implement network security measures through regular audits and monitoring.Collaborate with ISPs and external vendors to resolve connectivity issues or perform upgrades.Helpdesk Support:Deliver Level 2/3 technical support to employees, addressing escalated issues promptly.Troubleshoot hardware, software, and peripheral challenges across the organization.Guide employees on IT best practices to enhance productivity.Security and Compliance:Establish and enforce IT policies in alignment with organizational and regulatory standards.Monitor and mitigate risks, addressing malware, phishing, and unauthorized access attempts.Conduct regular security audits and vulnerability assessments.Application Management:Support and maintain recruitment-specific software tools (e.g., Applicant Tracking Systems, CRM tools).Collaborate with third-party vendors for software updates and troubleshooting assistance.Document system configurations, procedures, and troubleshooting guides effectively.IT Infrastructure Projects:Lead or contribute to IT projects, including cloud migrations, infrastructure upgrades, and system integrations.Evaluate and recommend new technologies to enhance operational efficiency.

Role overview The Administrative Officer at talent3600 supports daily office operations in El Nozha, Al Matar, Egypt. This role is central to keeping processes organized and providing assistance to colleagues throughout the company. Main responsibilities Manage office correspondence, scheduling, and internal communications to keep activities on track. Maintain filing systems and manage records for easy access and retrieval. Coordinate meetings, appointments, and company events to help teams collaborate. Arrange travel and accommodation logistics for staff when required. Oversee procurement and inventory of office supplies to ensure availability. Support the finance team by processing invoices, preparing shipping documents, and managing customs clearance. Respond to inquiries promptly to deliver helpful customer service. Collaborate with various departments to support smooth operations across the organization.

We are seeking a highly organized and motivated Administrative Coordinator to lead and manage all administrative office functions and daily operations. You will ensure operational efficiency, compliance, and exceptional service standards across the organization.Serve as a primary point of contact between management, departments, and external stakeholders for all administrative matters.Plan, coordinate, and manage meetings, executive schedules, travel arrangements, and office calendars.Oversee logistics planning and execution for company events, meetings, workshops, and other corporate functions.Process and manage all procurement requests through the ERP system, ensuring timely processing, appropriate approvals, and adherence to budgetary constraints.Source suppliers, request quotations, and negotiate pricing effectively.Monitor and evaluate the performance of office support staff, providing guidance and feedback to ensure compliance with company policies and standards.Work closely with the IT department to facilitate smooth onboarding for new hires, ensuring timely setup of systems, hardware, software access, and office equipment.

Role overview The Administrative Officer at Talent3600 supports daily office operations at the Industrial Area, New Cairo 3 site. This position helps coordinate activities between departments and keeps routine processes on track. What you will do Supervise daily office functions and handle a variety of administrative duties Schedule meetings, manage appointments, and coordinate calendars for executives Keep accurate records and maintain both physical and digital filing systems Arrange travel, accommodations, and logistics for trips within Egypt and abroad Oversee shipping activities and coordinate customs clearance Plan company events and organize internal activities Monitor office supplies, address maintenance issues, and manage facility needs Provide professional customer service and respond to inquiries promptly

Role overview The Executive Assistant to the CEO at Talent3600 plays a key part in supporting daily operations from the Nasr City, Al Manteqah Al Oula office. This role centers on keeping the CEO’s schedule organized and ensuring clear communication across the company. Main responsibilities Manage the CEO’s calendar, schedule meetings, and coordinate appointments. Arrange and follow up on both internal and external meetings, tracking action items to completion. Handle the CEO’s emails, phone calls, and other correspondence. Prepare reports, presentations, and other important documents as needed. Organize travel bookings, accommodations, and detailed itineraries for the CEO. Maintain confidential files and manage sensitive information securely. Assist in planning and executing company events and meetings. Follow up with teams to monitor pending tasks and approaching deadlines. Take meeting minutes and ensure deliverables are tracked through to completion. Handle general office administrative duties as required. Collaborate with various departments to support smooth company operations. Provide day-to-day operational support to executives as needed.

Become a Part of Our Team!Integrant is on the lookout for a proactive and meticulous Administrative Officer to enhance our administrative operations and facilitate the efficient functioning of our office. The ideal candidate will be instrumental in promoting operational excellence and maintaining an organized administrative framework.Key Responsibilities:Warmly greet and assist visitors, ensuring a professional atmosphere.Maintain accurate visitor logs and uphold security compliance.Manage the procurement of office supplies and equipment, ensuring optimal inventory levels.Oversee the functionality of office utilities including internet and telecommunication services.Coordinate meeting room bookings and logistics for internal gatherings.Administer medical insurance processes, including offers, renewals, employee changes, and claims management.Collaborate with various departments to meet their administrative and logistical requirements.

Collect and organize comprehensive property information. Maintain and update property listings across various sales platforms and templates. Prepare and revise offers, quotations, and proposals for the sales team. Regularly update the company’s inventory of properties. Proactively expand the inventory by reaching out to property owners for resale and upselling opportunities. Manage and update resale items on the property finder platform. Develop and refresh listings for resale properties. Facilitate communication between the marketing and sales departments. Distribute Customer Information Letters (CILs). Prepare reports and maintain internal lists consistently.

OVERVIEWAs a Senior Network Administrator, you will be instrumental in the technical design, planning, and implementation of enterprise network systems. You will serve as a technical expert in managing complex networks and will be responsible for investigating network requirements and developing hardware specifications. The role involves installation, configuration, and upgrading of network devices including switches, routers, and wireless technology in both LAN and WAN environments.In addition, you will perform diagnostic testing, troubleshooting, and resolution of network issues, ensuring adherence to IT security standards as part of your daily responsibilities.KEY ACCOUNTABILITIES & ACTIVITIESKey Accountabilities:Maintain up-to-date knowledge of network infrastructure components across various platforms.Demonstrate strong diagnosis and troubleshooting skills for network issues.Exhibit proficiency with L2/L3 switches, routers, firewalls, load balancers, and wireless devices.Possess a basic understanding of MPLS, cloud, and VPN technologies.Hands-on experience in troubleshooting routing protocols, including RIP, EIGRP, OSPF, and knowledge of BGP.Expertise in security solutions such as SIEM, IDS/IPS, WAFs, Antibot, and Application & URL Filtering is advantageous.Knowledge of VOIP and exposure to VPN and Tunneling Protocols.PERSONAL SKILLSStrong verbal and written communication skills, self-motivated, and a team player are essential. You should also be capable of preparing technical documentation.LANGUAGE REQUIREMENTSFluency in English is required; proficiency in Arabic is a plus.

Scale Army Careers is looking for a Senior Executive Assistant to join the team in Egypt. This position supports the executive team by handling a range of administrative and organizational tasks. Role overview This role focuses on maintaining smooth daily operations for the executive group. Strong organization and a proactive approach are essential. The Senior Executive Assistant will help streamline workflows and improve productivity across the team. What you will do Coordinate schedules and manage calendars for executives Handle multiple tasks and shifting priorities efficiently Support communication within the team and with external contacts Contribute to a well-organized and productive work environment Requirements Exceptional communication skills Keen attention to detail Strong organizational abilities Experience managing several tasks at once

This position is open to candidates residing in LATAM, Africa, and Eastern Europe. Please note that this role supports U.S.-based clients, requiring availability during U.S. business hours as per the client’s time zone.We are looking for a highly organized and adaptable Executive Assistant to provide comprehensive support to the owner. This role encompasses executive administration, technical team coordination, and social media execution within a fast-paced environment where priorities may change frequently. This position offers significant growth opportunities for proactive, reliable individuals eager to expand their responsibilities.LocationFully Remote | 9 AM - 5 PM ESTRole OverviewAs the Executive Assistant, you will deliver essential support to the owner through executive assistance, coordination with the technical team, and administrative tasks. The ideal candidate is highly organized, proactive, and adept at managing shifting priorities while ensuring clear communication and follow-through.Key ResponsibilitiesExecutive & Email SupportOrganize and manage the owner's incoming emails.Oversee the calendar, identify scheduling conflicts, and reschedule meetings as necessary.Arrange and prepare meetings upon request.Communicate with meeting organizers to adjust times when needed.Assist with various administrative tasks as they arise.Technical Team CoordinationParticipate in daily Scrum standups with the development team.Document notes and distribute action items following each call.Follow up with developers on commitments and monitor delivery timelines.Track projects through Slack updates and ticket statuses.Update roadmap items and tickets as necessary, highlighting any blockers or delays.Collaborate with Operations, developers, and QA for daily updates.Social Media & Marketing SupportAssist in executing social media and marketing tasks based on guidance and resources provided by the marketing team.QualificationsExperienceProven experience in an administrative support role, ideally in a fast-paced environment.Strong organizational skills with the ability to manage multiple tasks and priorities.Excellent communication skills, both written and verbal.Proficiency in using productivity tools and software.

The Developers' Relationship Administrator is integral to the success of our Developers' Relationship team, focusing on managing communications, coordinating schedules, and maintaining essential documentation related to developer interactions. This position is vital for ensuring seamless operations and nurturing positive partnerships with real estate developers.Facilitate effective communication between our company and real estate developers.Coordinate logistics and scheduling for meetings, presentations, and events with developers.Maintain comprehensive records of interactions with developers, including contracts, agreements, and communication logs.Assist in the negotiation process by preparing and organizing pertinent documentation.Generate reports and presentations for the Developers' Relationship team when necessary.Help track and monitor commissions and payments from developers.Collaborate closely with the collection team to ensure timely follow-ups on outstanding payments.Address any administrative issues arising with developers or within the team.Work in partnership with other departments to facilitate communication and support for developer-related initiatives.Participate in training sessions to enhance understanding of company processes and developer relationships.

We are seeking a dedicated Administration Team Leader to oversee our housing facilities and ensure regular maintenance is performed efficiently. You will be responsible for organizing fair staff allocation within accommodations and promptly addressing workers’ welfare needs.In this role, you will monitor the daily delivery and quality of meals, ensuring that all staff transportation is safe and regular.Your responsibilities will include tracking daily administrative expenses and preparing detailed periodic reports for the Administration Manager. You will lead and supervise a large administrative team of approximately 53 staff members across housing, catering, transportation, cleaning, and general services.Additionally, you will organize work schedules, assign responsibilities, and monitor the performance of all administrative staff, ensuring the smooth provision of services for 500–800 workers (with expected growth due to farm expansion). You will also monitor housing, catering, and transport expenses against the allocated budget while implementing policies and procedures to enhance efficiency and compliance.Furthermore, you will play a crucial role in supporting employee satisfaction by ensuring safe housing, quality catering, and reliable services. Regular detailed reports will be provided to the Administration Manager to keep them informed of all activities within your team.

Join our dynamic team as an Executive Assistant, where you'll play a pivotal role in supporting our senior leadership and enhancing operational efficiency. This fully remote position allows you to work from anywhere in LATAM, Africa, or Eastern Europe, with a commitment to U.S. business hours.Our client is a visionary organization focused on empowering entrepreneurs and venture capital firms. They are committed to fostering innovation and driving business growth through strategic resources, investment opportunities, and a robust network of seasoned professionals. As they continue to expand, they seek a highly organized Executive Assistant to optimize internal operations and support leadership in achieving their goals.LocationFully Remote (Work from Home) | 9 AM – 5 PM PTRole OverviewIn this role, you will manage calendars, facilitate communication, coordinate logistics, and ensure seamless administrative operations. We're looking for a proactive and organized individual who can handle multiple priorities with precision in a fast-paced environment.Key ResponsibilitiesCalendar & Email Management: Oversee the executive's calendar, arrange meetings, and prioritize daily tasks while ensuring timely and professional email correspondence.Administrative Support: Provide comprehensive administrative assistance including data entry, expense management, and document filing. Coordinate logistics for travel, meetings, and office operations.Communication Management: Facilitate effective communication between the executive and stakeholders, preparing necessary documents, reports, and presentations.Data Management & Reporting: Maintain accurate data records, assist in report preparation, and ensure structured data systems are in place.Logistics Coordination: Organize travel arrangements and manage meeting logistics to support the executive's needs.

SOKNA supports families in Egypt with funeral services, focusing on compassionate care and clear guidance through complex logistics. As a growing startup, SOKNA values team members who bring empathy and professionalism to their work. The Executive Assistant position centers on supporting the CEO with a range of administrative and organizational tasks. This role requires strong attention to detail and the ability to manage shifting priorities. Role overview The Executive Assistant will handle daily scheduling, correspondence, and task coordination for the CEO. Flexibility and initiative are important, as responsibilities may change based on business needs. What you will do Organize and maintain the CEO’s calendar and appointments Assist with communications and follow-ups Support project coordination and administrative processes Manage multiple tasks efficiently in a busy office setting Requirements Strong organizational and time management skills High attention to detail Ability to adapt to changing priorities Self-motivation and a proactive approach This Executive Assistant role is based in Maadi, Al Qāhirah, Egypt.

Join our team at Jobs for Humanity as a Virtual Assistant! We are looking for dedicated and organized individuals who can provide administrative support remotely. As a Virtual Assistant, you will handle various tasks that help our team operate smoothly, including managing schedules, responding to emails, and assisting with project management.

Join Accor Hotels as an Engineering Administrator and be a pivotal part of our team in the beautiful Red Sea region. In this dynamic role, you will oversee engineering operations, ensuring that all systems run smoothly and efficiently. Your expertise will help maintain high standards of service and safety, contributing to our guests' exceptional experiences.

Scale Army Careers is seeking an Operations Assistant to help keep daily processes running smoothly. This position is based in Egypt and supports the team by handling a variety of operational tasks. Role overview The Operations Assistant helps coordinate daily activities and supports the team to ensure work flows efficiently. This role is important for keeping operations organized and on track. What you will do Assist with day-to-day operational tasks Coordinate activities across different teams or departments Help maintain an efficient workflow Who we’re looking for Motivated and eager to learn Ready to grow within the company