Remote Administrative Assistant at b12 | Global

Join b12 as a Remote Administrative Assistant and take the next step in your career! We are looking for a detail-oriented and organized individual to provide seamless administrative support in a fully remote environment. You will play a crucial role in assisting with daily operations, managing schedules, and ensuring efficient communication across teams.

Canonical, a trailblazer in open-source software and operating systems, invites applications for the role of NetSuite Administrator. In this pivotal position, you will be responsible for enhancing engineering quality and boosting process efficiency across our business systems. You'll collaborate with diverse teams to implement effective business processes and ensure system compliance, contributing to an exceptional experience for Canonical's employees. As a member of the Business Systems team, you'll dive into various platforms, including NetSuite and Salesforce, to drive innovation and support our global operations.

Join Canonical, a trailblazer in open-source software and operating systems for the global enterprise and technology sectors. Our flagship platform, Ubuntu, powers innovative initiatives across public cloud, data science, AI, engineering, and IoT. We serve a diverse clientele that includes leading public cloud providers, silicon manufacturers, and industry frontrunners across various domains. As a pioneer of global distributed collaboration, Canonical boasts a vibrant team of over 1200 professionals across more than 80 countries, with minimal office-based roles. Our teams convene two to four times yearly at dynamic locations worldwide to synchronize on strategy and execution.We are actively seeking a Salesforce Administrator who is committed to engineering excellence and process optimization. This role offers a thrilling opportunity to engage with a variety of business systems and enhance the operational effectiveness of Canonical.The Commercial Systems unit encompasses diverse responsibilities across five engineering teams, working closely with other engineering and business divisions within Canonical. The Business Systems team manages systems such as NetSuite, Salesforce, and others, collaborating with operations teams to implement business processes and ensure compliance. This role is ideal for someone passionate about understanding business dynamics, possessing high engineering standards, and eager to provide an exceptional experience for Canonical employees using these systems.Location: This role is fully remote within the EMEA region.

Join rwazi as an Executive Assistant to the CEO, where you'll play a pivotal role in supporting the CEO's strategic and operational objectives. This is an exceptional opportunity for a detail-oriented individual who thrives in a dynamic environment and is passionate about driving company success from a remote location.

Join Our Team as a System Administrator I!At Intelligent Technical Solutions, we pride ourselves on being a forward-thinking organization dedicated to delivering exceptional IT services. We are seeking a motivated and detail-oriented System Administrator I to enhance our remote support team. This role is ideal for a collaborative problem-solver with outstanding customer service skills. As a pivotal member of our team, you will provide comprehensive remote IT support, ensuring our clients receive the highest quality technical assistance. Your responsibilities will include everything from system updates to hands-on troubleshooting, contributing significantly to our commitment to excellence in IT service.

Join Intelligent Technical Solutions, a forward-thinking and rapidly expanding organization, as our next Network Administrator. We are seeking a team-oriented problem-solver who possesses exceptional customer service abilities and a keen attention to detail. In this vital role, you will provide both onsite and remote IT support, ensuring that our clients receive outstanding technical assistance. Your responsibilities will range from system updates to hands-on troubleshooting, playing a crucial role in upholding our high standards of IT service excellence.

About UsSparrow is a pioneering employee leave management solution that blends high-tech with a personal touch. Our goal is to simplify the leave process for companies, enabling them to effectively provide various leave options such as family and medical leave.The current leave management system can be cumbersome and inefficient, with company leaders often struggling to navigate ever-changing regulations, while employees face overwhelming bureaucratic hurdles during critical moments in their careers. Sparrow revolutionizes this typically tedious process, transforming it into a streamlined 30-minute experience, saving teams considerable time (20 - 40 hours per leave) and financial resources (up to $30K per leave).Headquartered in San Francisco, Sparrow boasts a remote workforce throughout the country. Our team is diverse, talented, and supportive, characterized by hard work, collaboration, intelligence, and humility—united in our mission to solve real problems.About the RoleAs a Leave Administrator within Sparrow’s Customer Experience team, you will manage the essential paperwork and correspondence related to employee benefits claims. Collaborating closely with our customer-facing team, your responsibilities will include ensuring the precise completion and timely submission of all benefits claims. Active participation in team meetings will allow you to drive process enhancements and resolve any issues that arise.Here’s What You’ll DoEnhance collaboration with external administrative partners using various communication methods, including phone and email.Oversee the flow of necessary leave documentation, adeptly managing multiple concurrent leaves.Document and communicate all claim escalations to the appropriate team members.Excel in a dynamic environment by effectively managing multiple tasks in rapid succession.Maintain and refine internal systems and processes to maximize efficiency.Stay updated on new state programs and processes.About You1-3 years of relevant administrative experience.Proficient in working with and learning new technology systems.Effective in a remote-first communication environment.Exceptional organizational skills and meticulous attention to detail, ensuring all tasks across various projects are managed without oversight.

Canonical, a trailblazer in open-source software and operating systems for enterprise and technology sectors, is on a mission to revolutionize how businesses harness technology. With our renowned Ubuntu platform, we empower organizations across various fields, including public cloud, data science, AI, engineering, and IoT. Our clientele includes top-tier public cloud and silicon providers, alongside industry frontrunners in numerous sectors. As a pioneer of global distributed collaboration, our team comprises over 1,200 professionals spanning more than 80 countries, with minimal office-based roles. We convene in person two to four times a year in captivating locations worldwide to align on strategy and execution.Founded with a commitment to growth and profitability, we are looking for a Senior Jira Administrator to oversee the Atlassian Jira Cloud at Canonical. This role encompasses administration, configuration, automation, and integration responsibilities. We expect a high standard of engineering quality, meticulous documentation practices, and proficient stakeholder management skills. Your contributions will enable our engineering and business teams to leverage the full potential of Atlassian Jira, tackle challenging projects, and facilitate data-driven decision-making.As part of the Commercial Systems team, you will integrate business systems at Canonical to ensure seamless data flows and automate processes across the organization. Our diverse portfolio includes popular SaaS solutions such as Jira, Salesforce, NetSuite, Greenhouse, GSuite, among others. Using Python and Go, alongside open-source tools like Airbyte and Temporal, we strive to enhance data-driven decision-making and improve operational efficiency.Location: This role is remote and can be performed from anywhere within EMEA time zones.

Join our expanding team at Precision for Medicine as a Clinical Systems Administrator! We are on the lookout for talented individuals across Mexico, Brazil, Argentina, Colombia, Chile, and Peru to support our clinical systems initiatives.The Clinical Systems Administrator will play a pivotal role in managing the Sponsor's clinical systems, which encompass eTMF/CTMS, IRT, and EDC systems such as Veeva Clinical Vault and Medidata CTMS. You will collaborate closely with Clinical Systems leadership and project teams to ensure timely deliverables and provide user support for clinical systems.Key Responsibilities:Manage user access for internal, sponsor, and third-party requests related to clinical systems.Oversee data entry into the Global Directory within Precision Clinical System for all sites and institutions, ensuring timely updates.Administer the creation of studies, countries, and sites within the Clinical System.Resolve help desk tickets, addressing questions, troubleshooting issues, and identifying system performance deficiencies.Implement modifications and updates to clinical system picklists and field requirements.

Company: Backblaze Role: Customer Support Administration Specialist Location: Remote , Argentina, Colombia, Costa Rica, India, Mexico, Philippines About Backblaze Backblaze is a public cloud storage company known for its focus on object storage. Since 2007, the team has grown from a small startup with less than $3 million in outside funding to a Nasdaq-listed company. Today, Backblaze manages more than three billion gigabytes of data for over 500,000 customers in 175 countries. Clients include businesses, developers, IT teams, and individuals. The company is committed to helping customers move away from costly legacy systems and realize the benefits of open cloud storage. Role Overview The Customer Support Administration Specialist works directly with customers to keep accounts running smoothly. This position handles administrative requests, resolves billing and product activation questions, and guides customers on product use and security. The role also answers basic questions about Backblaze software, such as installation and uninstallation, and serves as the first point of contact for technical issues, escalating them as needed. What You Will Do Help customers via chat and ticketing with account issues like billing adjustments, cancellations, and refunds Guide users through product activation and licensing steps Update and manage customer account information Show customers how to use features in the web interface and client apps Support customers in setting up security options and maintaining account health Triage technical problems and escalate them to the technical team when needed

Join our innovative team at Hudson Manpower as a Platform Engineer IV, where your expertise in Windows Administration and enterprise application support will be invaluable. As a key player in managing mission-critical environments, you will work with essential tools like IBM FileNet and DataCap, ensuring system stability, security, and performance across our expansive remote infrastructure.In this role, you will manage and maintain Windows server environments, oversee application support, implement performance monitoring, and enforce security policies to safeguard our IT resources. Your technical prowess, strategic thinking, and strong communication skills will enable you to collaborate effectively with both internal teams and external clients, driving continuous improvement and excellence in our IT solutions.

Join Our Team as a Certified Medical Assistant at Midi Health! ‍At Midi Health, we are on the lookout for a dedicated and highly skilled Certified Medical Assistant to enhance our healthcare team. In this role, you will foster a positive environment through your interactions with both colleagues and patients, embodying our core values of empathy and trust. We believe in empowering our team members to work independently and take initiative, and we are excited to welcome a new member who thrives in a collaborative and organized setting!Key Responsibilities Ensure meticulous maintenance of patient records.Exhibit professionalism and empathy in all communications, including phone, video, email, Slack, text, and patient portal messages.Handle a significant volume of prior authorizations efficiently.Conduct administrative tasks within the scope of your certification.Follow provider instructions to ensure accurate and timely follow-up on pharmacy refills, lab results, medical records, phone messages, and patient inquiries.Uphold HIPAA compliance and protect patient health information (PHI) in accordance with federal and state regulations.

About UsSparrow is revolutionizing employee leave management with our innovative high-tech, high-touch solution. Our mission is to simplify the process for companies to provide various types of leave, including family and medical, ensuring a seamless experience for both employers and employees.The current leave management system can be cumbersome and inefficient, leaving company leaders overwhelmed by constantly changing regulations and processes, while employees face unnecessary bureaucratic hurdles during critical moments in their careers. At Sparrow, we streamline this typically tedious and error-prone process into an efficient, 30-minute end-to-end experience, saving teams up to 40 hours and $30K per leave.Headquartered in San Francisco, Sparrow embraces a remote workforce spread across the country. We pride ourselves on our diverse, talented, and supportive team, who are not only hardworking but also collaborative, intelligent, and humble—dedicated to solving real-world problems.About the RoleWe are in search of an exceptional Executive Assistant/Personal Assistant to collaborate closely with our CEO during this pivotal growth phase. The CEO's primary focus is setting the vision for Sparrow and leading a high-performing executive team, making it crucial that her limited time is spent on the most impactful work.In this position, you will be a vital force multiplier for both the CEO and the entire organization, enhancing the speed at which decisions are made and delegated while ensuring effective follow-through across the executive team on initiatives that depend on the CEO's input.This role will comprise 90% Executive Assistant responsibilities and 10% Personal Assistant tasks, facilitating both professional and limited personal logistics to enable the CEO to operate at her highest capacity. While this is a fully remote position, there may be a requirement for up to 25% travel to the Bay Area where the CEO is based. Accountability and ownership are essential in this role, and flexibility in your schedule may be necessary at times.Key ResponsibilitiesCollaborate with the CEO on Priorities and ExecutionWork alongside the CEO to identify her highest-impact priorities and ensure her schedule reflects those priorities.Facilitate swift decision-making and delegation to keep Sparrow moving forward efficiently.Collaborate with the CEO to strategize and implement action plans for key initiatives and tasks.

Overview: Springboard has recently introduced a comprehensive 16-week online training program designed for individuals aspiring to become clinical medical assistants. This course equips students with the theoretical knowledge and practical skills required to successfully pass the NHA’s CCMA exam, paving their way into externship opportunities and full-time medical assistant roles. We are seeking a dedicated Live Course Instructor to enhance the self-directed learning aspects of this program. Responsibilities: Conduct two engaging live sessions each week for a duration of 15 weeks (covering 13 weeks of didactic content and 2 weeks of exam preparation), each lasting 1 hour. Allocate time for independent preparation for live sessions (up to 4 additional hours weekly). Design and refine lecture materials as necessary. During Weeks 1-13, lead sessions that reinforce essential concepts from the curriculum while facilitating student Q&A. Additionally, assist with course announcements and other logistical details at the start and end of sessions. Incorporate interactive learning tools, such as Kahoot, to gamify the educational experience. During the two exam preparation weeks, additional office hours may be requested. Respond to student inquiries through Course Advisors (via email) requiring medical assisting expertise within specified service level agreements (SLA). Monitor Canvas discussion boards to address weekly student interactions and questions. Weekly assignment grading may also be a component of your responsibilities. Utilize your subject matter expertise to deliver CCMA-aligned education online, focusing on: Critical clinical skill development for certified clinical medical assistants Medical Terminology and Anatomy & Physiology Healthcare Administration Best practices in Clinical Communication Content appropriateness for entry-level medical assistant training The scope of practice for medical assistants Techniques for providing skill-based training outside of a lab or clinical environment, enabling home learning. Distinguishing between essential and supplementary knowledge for CCMA trainees. Collaborate with Springboard's Learning Experience team and Instructional Designers to adapt session content as needed. Address other emerging needs as they arise. Qualifications: Proven experience in clinical medical assisting or a related field. Strong communication and interpersonal skills. Ability to create an engaging and interactive learning environment. Familiarity with online teaching tools and platforms. Commitment to student success and educational excellence.

Social Media & Content AssistantFully Remote - Full Time (40 hours weekly)Explore The Global Talent Co.’s dynamic talent network: https://www.globaltalent.co/networkPosition OverviewWe are on the lookout for a proactive and exceptionally organized Social Media & Content Assistant to bolster the development of a narrative-driven personal brand on platforms such as Instagram, TikTok, YouTube, and LinkedIn. This role is highly hands-on, emphasizing content execution, platform support, and daily coordination. The ideal candidate will be creative, detail-focused, and adept at working behind the scenes to transform content ideas into reality.Primary Responsibilities1. Content Creation & ExecutionAssist in developing monthly content strategies for reels, stories, and carousels.Draft engaging captions, hooks, and basic scripting outlines.Transform existing long-form content into captivating short-form formats.Perform light video editing including clip cutting, caption addition, and format adjustments for various platforms.Organize and batch content for streamlined scheduling.Prepare content for review and publication.Manage media files and content assets efficiently (iCloud, shared folders, etc.).2. Social Media SupportSchedule and publish content across various platforms.Monitor, engage with, and respond to comments and direct messages.Foster community growth by interacting with followers.Set up and manage basic ManyChat automations.3. Founder & Workflow SupportCoordinate filming schedules and send reminders.Assist in logistics for content planning (locations, collaborators, timelines).Support outreach for collaborations as needed.Help maintain an organized content calendar.Required QualificationsMinimum of 2 years of experience in social media management or content creation.Proficiency in creating reels, carousels, and short-form content.Basic video editing skills (CapCut, Canva, Adobe, or similar).Strong organizational abilities and attention to detail.

Join Ninja Van, a leading tech-driven logistics company dedicated to transforming delivery experiences across Southeast Asia. Since our inception in 2014, we've grown into the region's most dynamic last-mile logistics provider, servicing over 35,000 merchants and delivering upwards of 1,000 parcels every minute across six nations. As a Fleet Operations Assistant, you will play a crucial role in streamlining our fleet management processes, ensuring that our innovative delivery solutions meet the diverse needs of our clients. Your contributions will directly impact our mission to deliver excellence and efficiency in logistics, as we continue to harness the power of technology to enhance our services.

About GapstarsGapstars collaborates with some of Europe’s most innovative tech companies, ranging from disruptive startups to rapidly growing scale-ups. We assist them in creating high-performing remote engineering teams.With our headquarters located in the Netherlands and talent hubs in Sri Lanka and Portugal, we proudly host over 275 engineers committed to solving real-world problems using cutting-edge technologies. Our teams operate across various domains, including networking, marketplaces, SaaS, and AI, delivering scalable solutions that yield significant outcomes.If you seek a workplace that emphasizes technical excellence, fosters a strong culture, and provides ample opportunities for growth, Gapstars is the place for you.Position: Back-Office AssistantEmployment: 6–10 hours per weekFreelance Rate: €45–55 per hour, based on experience and hours workedRemote Work: Fully remoteKey ResponsibilitiesManage HR administration tasks (payroll, contract management, residence permits, tax matters, etc.);Coordinate recruitment processes and draft employment contracts;Assist in organizing client events (CTO Nights) in the Netherlands;Oversee accounts receivable management, including personal follow-ups on outstanding invoices;Arrange international travel bookings;Procure office supplies and catering;Coordinate office tasks (liaise with landlord, manage insurance, oversee maintenance, cleaning);Collaborate effectively with our teams in Sri Lanka (HR, finance, etc.).QualificationsMBO+/HBO (associate’s/bachelor’s level) working and thinking capability;Minimum of 5 years of relevant experience in an international back-office setting;Fluency in both Dutch and English, with strong written and verbal communication skills;Proficient in office and CRM applications; familiarity with Exact Online is a plus.

Key Responsibilities:Support in responding to subpoenas, discovery requests, and regulatory inquiries by collecting and organizing essential documents, alongside preparing evidence (RFPs and ROGs) for the filing of pleadings. This includes the organization and management of documentation and evidence across various intradepartmental databases (e.g., HR/IT databases, emails, web-operating systems, files).Assist In-House Counsel in the review, editing, and drafting of agreements, waivers, and business contracts.Act as a liaison among all parties, including courts and other neutrals, for scheduling and information sharing.Organize and manage documents, creating spreadsheets and retrieval systems for tracking legal defense costs, possible indemnity, and self-insured retention funds against deductible amounts.Assist with the review, tracking, and management of insurance claims related to property damage, liability, or employee issues. Create and update a master tracker for these claims.Maintain a legal calendar for IHC and others, including depositions, deadlines, and mediations.Track and organize risk management information and documentation (e.g., incidents).Manage legal documents through filing, indexing, and maintaining document databases, including tracking key dates (renewals, terminations, expirations).Oversee billing and timekeeping by tracking billable hours and expenses related to client matters.Engage in other duties or projects as required.

About Our Team: Join the expanding Financial Assistant team at Platacard, where we are dedicated to creating intelligent systems designed to empower users in managing their finances, grasping spending habits, and seamlessly interacting with financial products. Our team is integral to enhancing customer experience, engagement, and the overall value of our core offerings. Operating in a regulated environment, we prioritize accuracy, safety, and trust. Utilizing AWS, Go, Python, and cloud-based models, we remain adaptable, integrating both off-the-shelf tools and custom solutions. Our focus is on crafting systems that yield significant and valuable results for our organization. As a pivotal member of our cross-functional team, you will collaborate with backend, mobile, and LLM engineers to drive innovation.

Join our mission at Protective, where your work will touch millions of lives, providing essential protection against life’s uncertainties.In any role within our organization, you will play a pivotal part in delivering security and peace of mind to our valued customers during their most critical moments.We are seeking a skilled Software Engineer to join our dynamic Retirement Services Systems Team at Protective Life. This role is integral to the design, coding, testing, implementation, maintenance, and support of various administration systems and processes. The ideal candidate will leverage their expertise to craft and execute sophisticated technical solutions that meet both business and customer needs. A strong aptitude for diagnosing, debugging, and resolving software issues, along with the ability to create and modify technical documentation, is essential for success in this position. This role demands proficient technical analysis, design, programming, and testing abilities, as well as strong problem-solving and communication skills. The successful candidate will be self-motivated, inquisitive, and detail-oriented, while also demonstrating accountability and independent work capabilities.