Administrative Assistant

Join Diamond Recruitment Services as an Administrative Assistant, where you will play a crucial role in ensuring smooth operations within our dynamic team. This full-time position offers an exciting opportunity to develop your skills while supporting various administrative tasks.

Join a leading name in the creative arts industry as an Administrative Assistant to the Director in South West London. Our client is seeking a dedicated professional to provide exceptional administrative support within the Finance department, working closely with two senior managers. This position is pivotal as it serves as a trusted liaison between internal teams and external stakeholders, often dealing with sensitive and complex matters.Key Responsibilities:Develop and maintain organized filing systems, both digital and physical.Manage diaries effectively to ensure efficient scheduling.Coordinate logistics for meetings, travel, and accommodations, both domestically and occasionally abroad.Proactively prepare briefing materials for meetings and ensure follow-up actions are completed.Attend meetings as required, taking detailed notes and action items.Undertake additional administrative tasks relevant to the role's scope.Facilitate clear communication of written correspondence within the department and the broader organization.Advocate for sustainable work practices in alignment with the organization’s Sustainability Statement.Prepare for both internal and external meetings, coordinating necessary logistics including visitor passes and refreshments.

Join talentsam, a family-owned business with over 50 years of experience in the property and finance sectors, dedicated to supporting property investors and developers across the United Kingdom by providing short-term secured finance. As we aim to expand our loan book and enhance our high-quality service to clients, we seek an enthusiastic Administrative Assistant to support our growth initiatives.In this dynamic role, you will be instrumental in providing a diverse range of administrative support. Your responsibilities will include general administration, payment processing, diary management, social media engagement, research tasks, assisting in presentations, and managing borrower documentation.We are looking for a candidate with excellent communication skills, effective task management abilities, and a collaborative team spirit. A solid understanding of IT and a willingness to adapt to change are crucial in our rapidly evolving environment. Previous experience in an office administration role will be highly regarded.As part of an ambitious growth plan, the successful candidate will play a vital role in helping us reach our objectives. A proactive and can-do attitude is essential to thrive in this position!Key Responsibilities:• Assist with payment processing and basic bookkeeping tasks.• Prepare documentation for borrowers and partners.• Conduct general research on lending projects.• Liaise with clients and brokers on behalf of the team.• Manage diaries and arrange travel as needed.• Provide general administrative support to the team.• Engage with social media efforts.Work hours will align with UK time zones.

Operations and Administrative AssistantWe are in search of a dynamic and well-organized Operations and Administrative Assistant eager to grow, acquire new skills, and advance their career. This position will be based at our bustling recycling facility in Sharnbrook, Bedfordshire, and will involve close collaboration with the Site Manager and Director on various operational tasks and projects.The Operations and Administrative Assistant role has been newly established to ensure the seamless execution of all company operations. This multifaceted position encompasses a wide range of responsibilities.Key Responsibilities· Manage office operations including answering calls, diary management, and · Handle photocopying, scanning, electronic filing, and mailing of necessary documents.· Operate the weighbridge and manage documentation for deliveries in and out.· Maintain a task list and operational trackers.· Collaborate with both internal and external teams to ensure prompt resolution of inquiries.· Collect timely reports and expedite where delays occur.· Gather task lists from other managers and associates as needed.· Track progress and ensure all team members meet their deadlines.· Compile information from Operations and Site Managers as directed.· Perform ad hoc administrative duties as required to meet business needs.· Ensure compliance with company health, safety, security, and environmental standards.· Organize and maintain all checks, sheets, and training records.· Complete daily reports.· Conduct team meetings, take notes, and record minutes.· Provide holiday coverage for team members as needed.Data Management and Recording· Responsible for data entry related to operations, stock, and production.· Input and transfer information into internal databases and Excel models.· Compile reports and ensure their accuracy.· Procure production and site reports in a timely manner.

THE ROLE At Debenhams Group, we are undergoing an exciting transformation, revitalizing our brand, culture, and connections with both colleagues and customers. In the dynamically evolving retail landscape, authentic communication is essential for fostering trust, aligning our teams, and maximizing our impact on internal and external audiences. We are eager to welcome a motivated Merchandising Administrative Assistant who will collaborate closely with various departments across the organization. Your role will involve effectively communicating sales performance back to the broader brand through comprehensive reporting. You will assist in analyzing departmental sales data, enabling you to influence future strategies directly. This fast-paced position requires excellent organizational skills to stay on top of your responsibilities. Working from our central London office, you will be immersed in the world of fashion and data. This position is office-based in our central London location.KEY RESPONSIBILITIESAfter a recent structural overhaul, brand repositioning, and workforce transformation, we’ve assembled a passionate and dynamic team focused on upholding the brand’s premium positioning while embracing innovation and growth. With a clear vision for the future, we are evolving Karen Millen’s legacy and shaping the next chapter of its success.Our Merchandising team is pivotal in ensuring that Karen Millen continues to lead in the global fashion market. With a meticulously curated product range, we strategically deliver exceptional quality and precision in every collection. We thrive on data, trends, and insights, leveraging our expertise to provide the right products to the right customers at the right time. As innovators of the test-and-repeat model, we adapt quickly, balancing our heritage with a forward-thinking approach to fashion.Key Responsibilities:Manage all administrative reporting, analyzing sales performance within your department to be discussed in weekly trade meetings and inform broader strategic planning.Report sales analysis to your Senior Merchandiser to propose actionable strategies.Identify potential issues with current orders and collaborate with the merchandising team to propose effective solutions.Maintain regular communication with suppliers and the warehouse team to ensure timely order fulfillment and minimize delays.Take full responsibility for the Merchandising Admin Assistant Excel trackers, ensuring daily updates.WHAT WE LOOK FOR Your Skills, Knowledge, and Experience A passion for working with numbers and analyzing data trends.A methodical and analytical approach to problem-solving.A keen attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Dynamic Operations and Administrative AssistantAre you an organized and proactive individual seeking an opportunity to grow your career in a dynamic environment? We are on the lookout for a motivated Operations and Administrative Assistant to join our team at our busy recycling facility located in Sharnbrook, Bedfordshire. In this role, you will collaborate closely with the Site Manager and Director on a variety of operational tasks and projects that are vital for our organization’s success.This is a full-time, permanent position offering a competitive salary ranging from £19,000 to £21,000 per annum, depending on the right candidate’s experience. Working hours are Monday to Friday, from 8:00 AM to 5:00 PM.The Operations and Administrative Assistant role is newly established to ensure the seamless functioning of all company operations. This position encompasses a wide range of responsibilities, providing an excellent opportunity for professional development.Key Responsibilities· Manage office tasks including answering phone calls, diary management, and maintaining organized electronic files.· Operate the weighbridge and manage documentation related to inbound and outbound deliveries.· Maintain task lists and operational trackers to ensure efficient workflow.· Communicate effectively with internal and external teams to resolve queries promptly.· Collect and expedite reports as necessary to eliminate delays.· Track progress of tasks across the team, ensuring all members are aligned with their responsibilities.· Gather information from Operations and Site Managers as directed.· Perform ad-hoc administrative duties as required to support business needs.· Ensure adherence to health, safety, security, and environmental standards.· Organize and maintain training records, checklists, and compliance documents.· Prepare and complete daily reports.· Conduct team meetings, record minutes, and take notes as needed.· Provide holiday cover within the team as necessary.Data Management Responsibilities· Execute data entry tasks relevant to operations, stock, and production processes.· Input and transfer information into internal databases and Excel models.

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team at dev2. In this role, you will play a crucial part in supporting the daily operations of our office, ensuring smooth communication and efficient workflow. Your responsibilities will include managing schedules, handling correspondence, and assisting with various administrative tasks.If you have a passion for organization and a knack for multitasking, we would love to meet you!

We are seeking a dedicated and skilled Receptionist and Administration Assistant to join our dynamic administration team at Shirebrook Academy. This position offers a fantastic opportunity to be the first point of contact for students, parents, and visitors, providing a warm and professional welcome. The successful candidate will also support various administrative functions, including Human Resources, Finance, and Student Services, ensuring the smooth operation of our Academy.Located primarily at Shirebrook Academy, this role may occasionally require travel to other local academies as the Trust develops.Key Responsibilities:- Act as the first point of contact for telephone inquiries and visitors- Provide comprehensive administrative support to the Academy's operational needs- Ensure a professional and efficient service is maintained at all times.

Join Labour 24/7, an innovative employment business, as a Sales and Administration Assistant for our client based in Radcliffe. This full-time role offers an exciting opportunity to be part of a growing team.Key Responsibilities:Process and fulfill all orders for UK clients including wholesalers, retailers, and multiples.Generate case and box labels tailored to each customer's specifications.Manage despatch and invoicing for all UK trade orders and coordinate carrier collections.Issue credit notes as needed for customer transactions.Handle cheque deposits and payment entries.Maintain an up-to-date exceptions log and address customer complaints and discrepancies promptly.Match Goods Receipt Notes (GRNs) and enter supplier invoices on Encore, resolving queries with the Purchasing team.Monitor and respond to personal emails and distribute emails received in the INFO address at least twice daily.Organize and file paperwork systematically.Provide telephone cover as required.Act as a Fire Marshal and First Aider.Key Accountabilities:Foster ongoing UK customer relationships through direct communication and diligent follow-ups on emails.Execute your responsibilities efficiently and within agreed timeframes.Ensure prompt reporting of any irregularities to your senior administrator.Adapt to and embrace new duties as they arise.Working hours are Monday to Thursday from 8:30 AM to 5:00 PM and Fridays from 8:30 AM to 1:45 PM.

FRP Advisory seeks an Office Administration Assistant to support the Financial Advisory team in London. This position helps keep daily office functions running smoothly and provides direct administrative support to colleagues. Key responsibilities Manage incoming and outgoing correspondence Schedule appointments and coordinate calendars Organize and maintain files Assist with a range of administrative tasks as needed What we look for Strong attention to detail Proactive approach to problem-solving Clear and effective communication skills Commitment to supporting high standards of client service This role is based in our London office and works closely with a team of financial professionals.

Join a prominent and dynamic organization in Bristol as an Administrative Assistant! This is an excellent opportunity for an enthusiastic individual with GCSE/A Level (or equivalent) qualifications seeking their first full-time, office-based administrative role. Candidates must possess grades C or above in Maths and English GCSE.In this pivotal role within the Business Support Team, you will:Provide exceptional administrative support to legal teams and Senior Personal Assistants, as well as other departments as needed.Manage the distribution and collection of daily post.Generate and process account forms efficiently.Oversee deeds management, including verification, schedule typing, deed audits, and liaising with key client coordinators.Assist with billing processes as required.Maintain and update internal and client extranets.Utilize Land Registry and Searchflow for document orders.Support travel and accommodation requests.Handle dictation and copy typing tasks.Provide phone coverage when necessary.Ideal candidates will demonstrate excellent attention to detail, possess strong IT skills (particularly in Microsoft Word, Excel, and Outlook), and be comfortable with copy typing. Good written and verbal communication skills, the ability to work under pressure, and strong organizational skills are essential.This role requires working hours from Monday to Friday, 9:30 am to 5:30 pm, with a one-hour lunch break. Salary will be based on experience.While specific office experience is not mandatory, any prior work history, such as summer or Saturday jobs, is advantageous as it reflects reliability and strong time management.Please submit your CV through the TotalJobs portal. Suitable applicants will be contacted for a registration appointment with one of our consultants.

Personal Assistant / AdministratorTwyfordJoin a Dynamic Financial PracticeWe are thrilled to announce an exciting opportunity for a skilled Personal Assistant/Administrator to become an integral part of our expanding financial practice. This role is pivotal, involving comprehensive diary management for our partners alongside a variety of essential administrative tasks. The ideal candidate will possess prior experience as a PA in a similarly dynamic environment. If you're seeking a role that is both challenging and extremely rewarding, we encourage you to apply below.Key Responsibilities:Manage diaries effectivelyFacilitate external customer communicationsHandle incoming telephone inquiriesRespond to email inquiries promptlyCoordinate client meetingsOrganize electronic filing of customer documentationPrepare and dispatch written correspondence and paperwork to customersUpdate and maintain customer records accuratelyAssist partners with inbox managementManage internal customer communications

Join our dynamic team at Lime Recruit as an Administrative Assistant, supporting a family-run business located on the outskirts of Bath. This role offers a unique opportunity to contribute to our esteemed recycling operations in a newly built office environment.The Role:Manage ordering and purchasing tasks to ensure smooth business operations.Assist with general administrative duties and filing systems.Oversee the weighing in and weighing out of deliveries.Handle telephone inquiries with professionalism.Support key account management activities.About You:You are an exceptionally organized and professional individual.Your telephone etiquette is excellent.You possess the ability to work independently and take initiative.You have a natural aptitude for basic IT and administrative tasks.Job Details:Working hours: Monday to Friday, 8 AM - 5 PM or 7 AM - 4 PM, with no weekend shifts.Salary range: £18,000 - £20,000 per annum, dependent on experience.Must have own transport for commuting.Immediate start available for the right candidate.

Role OverviewWe are on the lookout for a highly skilled Senior Executive Assistant to the CEO, who will function in a hybrid capacity as a Virtual Chief of Staff. This position is tailored for a seasoned professional capable of delivering both strategic support and operational execution, serving as a trusted extension of the CEO across various business functions.The ideal candidate will be instrumental in enhancing executive productivity by managing priorities, coordinating cross-functional initiatives, and ensuring consistent follow-through on crucial projects. This is a fully remote role supporting a US-based executive, necessitating availability during Eastern Time business hours.Key ResponsibilitiesStrategic and Business Support● Collaborate with Sales and Finance teams to prepare and present weekly performance reports● Oversee and manage recurring Salesforce renewals● Engage in leadership, finance, and forecasting meetings to capture vital insights, decisions, and action items● Cultivate a deep understanding of the business context, including financial performance and projections● Monitor strategic priorities across departments to ensure timely executionExecutive Operations and Administration● Optimize the CEO's calendar, managing scheduling and time allocation effectively● Maintain task tracking systems to ensure accountability for deliverables● Facilitate operational workflows through data entry, documentation, and coordination● Establish and refine administrative processes to enhance efficiency and reliability● Utilize independent judgment to prioritize tasks and navigate competing demandsClient and External Communication● Act as the CEO's representative in professional communications with clients and external stakeholders● Coordinate scheduling, follow-ups, and correspondence● Draft accurate and professional communications on behalf of the CEO● Support relationship management through timely and appropriate engagementThe ideal candidate is a proactive, detail-oriented professional who operates with a high degree of independence and sound judgment. This individual must be adept at managing competing priorities, working with limited information, and thriving in a fast-paced executive environment.Key Attributes Include:● Strong initiative and ability to work autonomously● Quick capacity to grasp complex business topics● High level of professionalism and discretion● Consistency and reliability in delivering results● Comfort in an environment of evolving priorities

Monoworld Recycling, a family-owned business with over 17 years of expertise in the recycling sector, has evolved from plastic waste recycling to providing comprehensive recycling solutions for all waste types.We are seeking an experienced Transport and Export Administrative Assistant to join our dynamic transport team. In this role, you will collaborate with suppliers and freight forwarders, manage price negotiations, and organize both product collections and deliveries. You will be responsible for maintaining accurate records using our fully integrated SAP system.The ideal candidate will possess a customer-centric approach and be solutions-oriented, demonstrating excellent communication skills and an analytical mindset. Given the demanding nature of the role, you must thrive under pressure and maintain a proactive 'can-do' attitude. Proficiency in Microsoft Office and strong telephone skills are essential. Experience in the waste recycling industry is advantageous but not mandatory.

The Administrative Assistant will collaborate closely with the Operations Manager to handle inbound customer inquiries, provide real-time updates to customers, and assist in gathering customer feedback, including service reviews upon job completion. This role offers an exceptional opportunity to gain insights into the operations of a bustling courier office. As a key player in customer service, you will engage in exciting projects that range from film production logistics to the delivery of personal protective equipment (PPE).

Paddle builds payment infrastructure for digital product companies, serving as Merchant of Record to simplify payments for software sellers. The platform is designed to make transactions faster, safer, and more affordable. With backing from investors like KKR, FTV Capital, Kindred, Notion, and 83North, Paddle supports over 6,000 software sellers in 245 territories. Role overview The Executive Administrative Assistant supports Paddle’s Executive Committee (ExCo), working closely with the Executive Assistant to the CEO, President, and CFO. This position helps keep daily operations running smoothly by managing schedules, coordinating travel, handling expenses, and maintaining strong communication across the executive team. Strong organizational skills, attention to detail, and a proactive approach are important in this global workplace. What you will do Diary and scheduling Manage calendars for ExCo members, keeping schedules efficient and current. Arrange internal and external meetings across multiple time zones. Resolve scheduling conflicts and adjust plans as needed. Travel and logistics Book domestic and international travel, including flights, hotels, and ground transportation. Create clear, detailed itineraries for executive travel. Handle changes or disruptions to travel plans to keep everything on track. Expenses and administration Prepare and submit expense reports following company policy. Assist with general administrative tasks as requested by ExCo members. Meeting coordination Organize meeting agendas and logistics to make the best use of executive time. Location This position is based in London.

Join a welcoming and supportive family-owned business as an Invoicing Administration Assistant. In this vital role, you will help tackle a backlog of administrative tasks, primarily focusing on the input of invoices. Additionally, you may assist with answering phone calls and providing general administrative support as needed.This initial assignment is for a duration of 2 weeks, with the possibility of extension or even transition into a permanent position based on performance and business needs.This opportunity is facilitated by The Recruitment Consultancy, operating as an Employment Business.

Part-Time HR Administrator AssistantAre you ready for a new opportunity this year? Do you have a background in HR Administration with at least two years of experience? Are you willing to work on-site in Daventry? If you can commit to a long-term rolling contract with a dynamic team, we want to hear from you!About the RoleWe are partnering with one of the largest and most influential automotive OEMs in the UK, seeking a dedicated HR Administrator Assistant to enhance their HR & Corporate Services team at their production facility in Daventry.Position InformationThis part-time role offers an hourly rate of £18.06, working for a limited company or umbrella. Your responsibilities will include supporting the absence management process and other HR administrative tasks.

About UsAt Administrate, we are a cutting-edge training management platform utilized by a multitude of organizations worldwide for planning, scheduling, communication, and resolving challenges within training departments. Our mission is to deliver an unparalleled platform that empowers enterprises to optimize their training functions, allowing them to focus on meaningful connections rather than administrative tasks.In recent years, we've seen rapid growth, now serving enterprise clients on a large scale. Headquartered in Edinburgh, Scotland, with a presence in the United States and a global remote workforce, we take pride in our achievements and eagerly anticipate our future.We are committed to being an Elevator for People, prioritizing our personnel as the cornerstone of our success. We embrace diverse backgrounds to foster a stronger team. If our values resonate with you, we want to hear from you!About YouYou thrive on challenges and strive for excellence in all your endeavors. With a sense of pride and ownership, you are dedicated to assisting individuals in reaching their objectives. You are an outstanding communicator, adept at translating intricate technical concepts for non-technical executives while precisely articulating business requirements to engineering teams. Your analytical skills and instinct for identifying root issues before proposing solutions set you apart.You flourish at the intersection of technology and business, excited by the prospect of delving into customer workflows, identifying genuine challenges, and crafting effective solutions that are practical and deliverable. You recognize the importance of ensuring that what is sold is executable, taking personal accountability for its success.Collaboration with intelligent, creative individuals invigorates you, and you have little tolerance for mediocrity. You excel in small teams, dynamic organizations, and flexible work environments, where bureaucracy is not a hindrance to your productivity.Possessing a natural inclination towards automation and efficiency, you continuously spot opportunities for process improvements and are proactive in discussing them. You hold yourself to high standards, ensuring that each workday is productive and impactful.Key ResponsibilitiesAs a vital member of our Sales team, you will act as the liaison between customer needs and our platform's capabilities. Your responsibilities include:Collaborating with the Sales team to evaluate the technical feasibility of customer requirements, contributing to a clearly defined scope within the Statement of Work before finalizing deals.Leading pre-sales discovery sessions to gain insights into prospects' existing workflows, challenges, and objectives, translating these into actionable solutions.