Personal Assistant / Administrative Coordinator

Provide dedicated support to the Key Management team by anticipating their needs. Efficiently manage a complex calendar, including scheduling meetings, arranging travel, and planning events. Serve as the main liaison for internal and external stakeholders, adeptly handling inquiries and requests. Foster and maintain strong relationships with senior executive…

Join OKX as a Senior Administrative Manager and be a pivotal force in streamlining our administrative functions. You will lead a dynamic team, ensuring operational excellence and providing strategic support to various departments. This role is ideal for a proactive leader with a keen eye for detail and a passion for organizational efficiency.

Join Continental AG as a Shopfloor Training Coordinator and play a pivotal role in enhancing the skills and knowledge of our production team. In this dynamic position, you will be responsible for developing and implementing training programs tailored to our shopfloor operations. Your expertise will ensure that employees are equipped with the necessary competencies to excel in their roles, contributing to the overall success of our manufacturing processes.

Join Experian as a Database Administrator, where you'll play a crucial role in managing and optimizing our database systems. Your expertise will ensure the availability, performance, and security of our data environment, supporting our mission of providing valuable insights and solutions to our clients.

Join our dynamic team at PRISM+ as an Ecommerce Operations Project Coordinator! We are looking for a dedicated individual who is eager to connect various marketing functions to effectively implement ecommerce campaigns and fulfill our operational needs. This role will involve managing relationships with Lazada and Shopee, gaining insights into the latest tools and platform updates. As a crucial member of the PRISM+ overseas expansion team, you will report directly to the Country Director of Malaysia.Key Responsibilities:Execute actionable checklists during campaigns.Collaborate with CRM, creative teams, and marketplace platforms post-campaign pricing confirmation.Enhance SKU listings to optimize customer experience.Oversee updates for our website banners and promotional materials.Provide forecasts to the operations team for effective manpower planning.

Provide comprehensive support for all operational activities, focusing on sales administration and necessary documentation to meet management targets.Assist in the preparation of the stamped Open Market Buy Back (OMBB) Agreement and Guarantee Letter, ensuring compliance with regulatory standards.Verify and complete all documentation before preparing and compiling financial statements for farms and HQ to facilitate timely payment processing.Support the Farm Technical team with day-old chick (DOC) placements, feed requisitions, and ensure prompt delivery.Obtain approvals for Purchase Orders related to the buyback of broiler quality, price, and conditions.Process invoices from OMBB farmers, prepare payment advice for HQ, and manage claims and penalties accurately and efficiently.Undertake additional tasks or assignments as directed by management from time to time.

Join our dynamic team at bjakcareer as a Recruiting Coordinator where you'll play a pivotal role in shaping the future of talent acquisition. In this key position, you'll collaborate with hiring managers to identify staffing needs, streamline the recruitment process, and ensure a positive candidate experience. Your organizational skills and attention to detail will be crucial as you manage schedules, coordinate interviews, and maintain candidate databases.

Join Solarvest, a leader in renewable energy, as a meticulous and proactive Business Development Administrator. This pivotal role will support our business development team in enhancing growth and operational efficiency. You will be key in managing administrative functions, fostering communication, and ensuring our business development strategies are both organized and effective.Key Responsibilities:Assist in crafting and submitting proposals, ensuring all necessary documentation is accurate and thorough.Keep detailed records of business development activities, tracking leads, opportunities, and contracts.Coordinate meetings, events, and presentations for the business development team.Generate insightful reports and analyze data to aid in decision-making and strategy formulation.Facilitate communication among team members and with external stakeholders, ensuring timely follow-ups and information dissemination.Support the development and execution of business strategies and initiatives by providing essential administrative and logistical support.Oversee the administration of contracts and agreements with clients and partners.Stay updated on industry trends and market conditions to effectively contribute to business development efforts.Perform additional duties or projects as assigned by management.

Solarvest Energy stands at the forefront of renewable energy solutions, dedicated to fostering a cleaner, more sustainable future. We specialize in designing, constructing, and managing solar energy projects across Malaysia, with a steadfast commitment to safety, quality, and innovation.Key Responsibilities:Develop and oversee the implementation of Safety, Health, and Environmental (SHE) policies at project sites, ensuring compliance with legal regulations and company standards.Conduct routine site inspections and provide training sessions to promote safe working practices among team members.Proactively identify and address potential hazards, unsafe conditions, and unsafe behaviors within the workplace.Coordinate with the Safety Officer, Site Manager, and subcontractors to resolve safety-related concerns.Maintain comprehensive safety documentation, including reports, checklists, and records of incidents or near misses.Ensure adherence to site safety protocols and the proper use of personal protective equipment (PPE) by all workers and visitors.Encourage a robust safety culture and drive continuous improvement initiatives at the project site.

Join Solarvest as an Operations Administrator and be part of our dynamic team that drives the renewable energy and carbon trading sectors forward. We are looking for an organized and proactive individual who thrives in a fast-paced environment and is eager to support our essential internal operations.In this role, you will play a vital part in managing administrative processes related to Renewable Energy Certificate (REC) and Carbon Credit transactions, ensuring accuracy and efficiency across all operations.Key Responsibilities:Transaction Support: Facilitate the processing and tracking of REC and Carbon Credit transactions, including managing Sales Orders, Purchase Orders, and platform operations.Data Management: Keep precise and current records of trades, contracts, and client agreements within our internal systems.Administrative Coordination: Assist with daily operational tasks to improve workflow efficiency.Liaison with Stakeholders: Collaborate with internal teams such as finance, sales, and other relevant departments to ensure seamless business operations.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

Join Eurofins Scientific as an Account & Administrative Executive, where you will play a pivotal role in supporting our vibrant testing and laboratory operations. This full-time position is ideal for individuals who are motivated, detail-oriented, and eager to contribute to our mission of providing high-quality laboratory services.

Join Accion Labs as a Lead Database Administrator, where you will play a crucial role in managing and optimizing our database systems. We are looking for a skilled professional who is passionate about data management and has a strong background in database administration. Your expertise will help us maintain high performance and reliability in our data environments.

In your role as a Logistics Coordinator, you will be instrumental in supporting our international import and export operations, significantly contributing to the effectiveness of our global supply chain. Oversee warehouse management and daily logistics operations to ensure seamless coordination of supply chain activities.Generate and manage shipping documents, such as Bills of Lading and drafts for Free Trade Agreements, while maintaining meticulous filing practices.Facilitate sales order processing and coordinate vessel bookings with shipping lines to maximize cargo space and adhere to delivery schedules.Supervise warehouse functions including receiving goods, controlling inventory, picking, packing, and shipping.Ensure compliance with Customs regulations and accuracy in shipping documents to meet international standards.Maintain inventory integrity through regular cycle counts and SAP reconciliation, actively monitoring stock levels to prevent discrepancies.Implement OSHA standards and company safety policies, performing routine safety audits and equipment inspections. Your contribution is vital for sustaining the efficiency, precision, and regulatory compliance of our logistics operations.

Prepare comprehensive materials for meetings, including detailed agendas, insightful reports, and engaging presentations.Handle sensitive information and correspondence with utmost professionalism and discretion.Assist with the efficient printing, copying, and archiving of marketing documents.Schedule and coordinate the marketing department's meetings and conferences effectively.Organize internal staff events such as festive celebrations, company outings, and team-building activities, managing transport, accommodations, and flights.Track and update the marketing department’s monthly and quarterly budgets and expense reports accurately.Initiate and process Purchase Orders (PO), invoicing, and payments for the marketing department; assist in liaising with third-party agencies/vendors for invoicing purposes.Respond to marketing-related inquiries from customers via social media, email, or phone through the CRM system.Perform data entry, filtering, and entry of sales leads into the CRM system.Assist the marketing department and stakeholders in filing monthly expenditures efficiently.Support with additional ad-hoc tasks as assigned by the marketing team when required.

At Critical Manufacturing, we are committed to revolutionizing high-performance operations and bringing Industry 4.0 to life with our cutting-edge, modular MES software. With a global presence and our main technical hub in Porto (Maia), Portugal, we specialize in providing state-of-the-art solutions for the Semiconductor, Electronics, Medical Devices, and other Discrete industries.In 2023, we proudly expanded our operations to Penang, Malaysia, further enhancing our global footprint.Recognized as a Leader by Gartner, we are a part of ASMPT, the world’s largest supplier of premier equipment and a technological partner for the electronics and semiconductor industries. Join us in redefining industry standards! The Opportunity:We are seeking enthusiastic and self-driven individuals with a passion for software development, who thrive in a dynamic environment. If you believe you are a strong candidate for this role, we invite you to apply for the position of HR & Administrative Intern. Your Responsibilities:Human Resources Management Assist in recruitment activities including job postings, resume screening, candidate contact, and interview scheduling. Develop a talent pool through strategic social media engagement and professional networking. Support the execution of Induction and Orientation programs for new hires. Maintain and update HR records including employee files, leave records, and benefits documentation. Organize company events such as meals and team-building activities. Contribute to the development and implementation of company policies. Identify and manage employee training and development needs. Foster an engaging and welcoming workplace culture. Office Administration Oversee the management and maintenance of company assets, including laptops and hardware. Ensure the upkeep of office equipment and supplies. Manage documentation and administrative paperwork. Collect and disseminate necessary information for company operations. Assist with various ad hoc tasks as directed.

Join our dynamic team at fuku, a pioneering company in the Fintech sector, currently seeking an experienced HR & Administration Manager to lead our HR and administrative functions. In this vital role, you will:Human Resources:Oversee and manage all HR and administrative operations of the organization.Develop and implement HR policies and procedures that align with our strategic business goals.Lead comprehensive recruitment initiatives for local and international positions in line with the company's growth plans.Formulate and execute local talent strategies, encompassing job analysis, talent profiling, sourcing channels, and selection processes.Design and enforce attendance, performance appraisal, and compliance systems that meet company standards.Collaborate with headquarters on employee screening, probation evaluations, and performance management frameworks.Support employee lifecycle activities, including onboarding, training, development, and engagement initiatives.Manage employee relations, addressing conflict resolution and performance management.Administer payroll and benefits programs efficiently.Assist senior management in strategic planning and organizational development.Maintain precise employee records and HR databases.Facilitate effective communication between management and employees to foster a positive workplace environment.Administration:Oversee daily office operations, including workspace organization, supply management, document control, and maintenance.Manage relationships with vendors, particularly for office supplies and facility services.Provide administrative support for visitor coordination, travel arrangements, and event organization.Act as a key liaison between the local office and headquarters, ensuring effective implementation of company policies and administrative processes.

Manage and optimize daily warehouse operations to ensure effective receipt, storage, and distribution of materials.Maintain precise inventory records, conducting regular audits to uphold ideal stock levels.Enhance warehouse processes to boost workflow efficiency and overall productivity.Work collaboratively with procurement, logistics, and project teams to guarantee the timely availability of materials.Ensure that all incoming and outgoing shipments are meticulously documented and processed.Address and resolve discrepancies or issues related to shipping and receiving promptly.Generate reports on inventory status, warehouse performance metrics, and any critical issues needing attention.

Role Overview Turner Townsend is looking for a Receptionist and Office Administrator in Kuala Lumpur. This position serves as the first point of contact for clients and visitors, providing a friendly and professional welcome. The role is central to keeping daily office operations running smoothly and supporting the team with administrative needs. Main Responsibilities Greet and assist visitors at the reception area Manage incoming phone calls and direct them appropriately Schedule appointments and coordinate meeting arrangements Handle correspondence, including mail and email Keep the reception area clean and organized Support the team with general administrative tasks What Helps in This Role Attention to detail Strong organizational skills Personable approach with clients and colleagues Comfort working in a busy office setting

Delivery Hero seeks a Telesales Coordinator based in Kuala Lumpur. This is an entry-level position focused on direct outreach and communication to support sales efforts. The role involves contacting potential clients, understanding their needs, and connecting them with the right solutions from Delivery Hero's range of services. Key responsibilities Make outbound calls to prospective customers Hold conversations with clients to learn about their requirements Recommend solutions that fit each customer's needs Help the sales team by fostering positive relationships with clients