Administrative Coordinator

Are you searching for a new administrative role where you can maintain clarity amidst busy days? Do you excel at organization, streamline processes, and enjoy collaborating across departments? If you're also looking for a direct employment opportunity with our partner and a gross monthly salary ranging from €3,500 to €3,000, plus a sign-on bonus of €250, the…

Are you an administrative professional with a passion for technology and after-sales support? We are seeking an Administrative Coordinator for Spare Parts and After Sales to join our After Sales team in Malden. In this key role, you will manage the full administrative process surrounding machine parts. No two days will be the same, and you will serve as a vital link between our customers, colleagues, and our ERP system.Your Challenge as an Administrative Coordinator for Spare Parts:• Process customer requests and convert them into quotes.• Manage orders and accurately enter them into our ERP system.• Schedule orders in the ERP system once a quote is confirmed.• Support the team with various administrative tasks within After Sales.• Actively contribute ideas for process improvements to optimize our workflow.Growth Opportunities: With demonstrated commitment and ambition, you can advance to a Parts Coordinator position, taking on a more coordinating and technical role within the spare parts process.What We Offer You as an Administrative Coordinator for Spare Parts:We provide a welcoming work environment with an open culture where you will be valued and supported. Our informal, friendly atmosphere ensures you feel at home quickly. Moreover, you will work for a healthy and growing organization with ample opportunities for professional development and career advancement. During our BBQs, holiday celebrations, and other enjoyable team outings, you will have the chance to get to know your colleagues outside of work, which we value greatly! Additionally, we offer an excellent benefits package, including: A competitive salary ranging from €2,960 to €3,967 gross per month, based on your experience; 27 vacation days to recharge and enjoy your free time; 13 extra ADV days – even more time for yourself! A profit-sharing bonus – share in the company's success; A solid pension plan where we cover approximately 60% of the premium; 8% vacation pay – save up for your summer plans; Travel expense reimbursement, so you can commute stress-free; Fresh fruit at work – for a healthy boost during your workday!

Financial Administrative Coordinator (Life Sciences)QPS Netherlands B.V. – Groningen24–32 hours per week, with flexible scheduling options available during standard business hours.Application Deadline: 27 April 2026QPS Netherlands B.V. is a prominent part of QPS Holdings LLC, a global leader in contract research services supporting pharmaceutical and biotechnology firms throughout their research journey—from early discovery to clinical development. Our Groningen laboratory teams thrive in a collaborative and regulated environment, producing high-quality data for international studies. Role OverviewWe seek a detail-oriented Financial Administrative Coordinator to streamline complex financial workflows at QPS Groningen. You will be responsible for managing study budgets, tracking financials, and overseeing invoicing processes to ensure that all work performed aligns with billed amounts. This role serves as a critical link between our laboratory teams and the finance department, ensuring data accuracy and audit readiness. Ideal candidates will have a rich background in financial administration or project support, along with a comfort in regulated environments.This is an office-based role in Groningen with flexibility to accommodate school or family commitments, provided hours are worked during standard business hours. Key ResponsibilitiesManage financial tracking and ensure alignment—maintain study budgets, perform reconciliations, review performed vs. invoiced work, approve invoices within scope, and address discrepancies.Ensure data integrity across systems—support activities in LIMS and related systems, maintaining completeness, accuracy, and traceability of study records.Serve as a key coordinator—facilitate effective communication between laboratory teams and finance to ensure workflow alignment.Provide flexible operational support to study teams as required.

Are you an administrative wizard with a keen eye for detail? Do you thrive in a busy environment, ensuring that tasks are completed efficiently and accurately? We are looking for a motivated Administrative Coordinator (m/f) to join our expanding team in Den Helder. If you're seeking a rewarding and challenging administrative role, possess MBO work and thinking level, and want to work three days a week, we want to hear from you!Your Responsibilities:As part of our team, you will handle various administrative tasks, focusing primarily on the following duties:Processing and handling reports for our clients.Managing and maintaining records of training and development for our colleagues.About Us:Control Union Testing and Inspection is a division of Peterson Nederland B.V., a technical inspection company that serves the offshore, maritime, and food and feed industries. We are part of a family-owned business based in Rotterdam with over 100 years of experience and a global workforce of more than 5,000 employees. In the Netherlands, we operate two offices (Den Helder and Nieuw-Vennep) with over 30 dedicated staff members who strive to enhance the safety of our clients' working environments daily. We are in the midst of transitioning from fossil industries to sustainable markets, actively expanding our service offerings and establishing new locations throughout the Netherlands.What We Offer:Temporary contract with the possibility of transitioning to a permanent position, working three days per week.Competitive salary based on our pay structure.A monthly flexible budget of 18.4% of your monthly salary (including vacation pay) to purchase additional vacation days or to cover costs for a bike or gym membership, with the option to receive cash payout.Diverse collective insurance options, including health and personal insurance.Company laptop.Join a growing team in an international company with opportunities for professional development.Enjoy the perks of our family business, including the annual PCU celebration.Interested?Great! We would love to meet you and learn more about you, while you can also get to know us. If you have any questions, feel free to reach out. The coffee is ready, and we look forward to meeting you soon!

VvE Start-Up Coordinator | 32 - 40 hours per week | Eindhoven | Hybrid | Remote As a VvE Start-Up Coordinator, you play a vital role in establishing new construction VvE's. You will join our close-knit and dynamic team at the vbtgroep headquarters in the heart of Eindhoven, where we are responsible for the initiation and structuring of VvE's. You will be involved in the entire process from A to Z, making this a varied role that allows for hybrid working after the training period.Your responsibilities will include financial and administrative tasks. Here’s a selection of your key duties:Managing the complete KvK registration for the VvE;Opening bank accounts and applying for collection contracts;Setting up the financial administration by creating a financial year and entering the budget;Creating customized reporting and ledger schemes;Populating the online portal with owner data, various VvE and building documentation, delivery contracts, etc.;Sending out various VvE correspondence;Maintaining contact with various parties such as banks, VvE board members, notaries, and real estate owners.

Role Overview Eurofins Scientific in Deventer is hiring an Administrative Staff member focused on Customer and Order Administration. This position supports daily operations by handling customer inquiries, processing orders, and keeping records up to date. What You Will Do Respond to customer questions and requests Process incoming orders accurately and on time Maintain and update records related to customers and orders What Matters Here Attention to detail in all tasks Commitment to customer satisfaction Reliable record-keeping and follow-through

This is your opportunityAs a System & Network Administrator, you will be instrumental in enhancing the stability, security, and performance of our IT infrastructure at Effectory. Your expertise in managing and optimizing our servers, networks, and cloud environments will ensure that our internal systems operate seamlessly and reliably.In this role, you will collaborate closely with both internal teams and external vendors to monitor infrastructure performance, troubleshoot technical issues, and implement ongoing improvements to our IT landscape. Your responsibilities will encompass everything from maintaining network infrastructure to implementing robust security measures and supporting various infrastructure projects, all vital for fostering a secure and efficient IT environment.Additionally, you will spearhead improvements across our IT infrastructure, contributing to initiatives such as system upgrades, cloud integrations, and the implementation of new technologies that bolster the organization's growth and operational effectiveness.Your Responsibilities• Manage, maintain, and optimize servers and IT systems across the organization• Monitor system performance, availability, and capacity to ensure reliability• Troubleshoot and resolve infrastructure and network-related incidents• Administer network infrastructure including switches, routers, and firewalls• Configure VPNs, network segmentation, and connectivity solutions• Oversee cloud environments such as Microsoft Azure and support hybrid IT setups• Manage user identities and access rights through Active Directory and Azure Active Directory• Implement and uphold IT security measures and respond to security alerts• Manage backup systems and assist with disaster recovery procedures• Proactively monitor infrastructure and resolve issues before they impact business operations• Contribute to infrastructure projects, upgrades, and new technology implementations• Maintain clear and up-to-date technical documentation and system configurations

Are you a meticulous and proactive Administrative Assistant who not only collects but also accurately processes figures?As an Administrative Assistant, you are the compass that ensures streamlined administration. You are responsible for the completeness and accuracy of our financial records. From efficiently processing purchase invoices to flawlessly managing accounts receivable and payable, you maintain a keen eye on detail. You accurately track time records and coordinate payroll administration, demonstrating your precision when checking inventories, updating hours, and processing bank transactions. Experience in supporting payroll functions is a plus!But that’s not all! You have experience in preparing all necessary information for our audits, enabling your colleagues to proceed effectively. In this role, you will collaborate closely with the Head of Financial Administration, maintaining frequent communication regarding financial matters.We encourage you to actively contribute ideas for improving our administrative processes.You possess a sharp eye for detail and a solution-oriented mindset. As a team player, you professionally address customer inquiries regarding invoices, ensuring that every client interaction is handled correctly.At Koestr, we offer you a professional and pleasant work environment along with:A gross salary ranging from €3,342.62 to €4,173.00 per month (based on 37.5 hours per week), depending on your knowledge and work experience, classified in pay group 5 of the CAO SAVG;A position ranging from 30 to 37.5 hours per week (four or five days a week);Prospects for a permanent position;Opportunities for professional training and courses;25 vacation days and 7 ATV days per year (based on 37.5 hours per week);A comprehensive onboarding process to help you learn the work processes step by step, ensuring you fully understand the organization, activities, and working methods;Excellent secondary employment conditions;A solid pension plan to build upon (BPF Schilders).

About the Role JYSK is looking for a Junior Administrative Assistant to support payroll administration in Arnhem. This part-time position centers on helping the payroll team with day-to-day tasks and offers the chance to build hands-on experience in payroll processes. Main Responsibilities Assist with accurate payroll data entry Help maintain up-to-date employee records Support compliance with payroll regulations Work alongside experienced payroll colleagues and learn from their expertise What to Expect This role provides a practical introduction to payroll administration. The team values accuracy, confidentiality, and a willingness to learn. Expect regular collaboration with payroll professionals and the chance to grow administrative skills in a supportive setting.

About the RoleWe are in search of a motivated and detail-focused Part-time Office Support Coordinator to facilitate our daily office activities. This pivotal position ensures our workspace remains clean, comfortable, and well-organized, benefiting our on-site team. The Office Support Coordinator will oversee office cleanliness and organization, manage pantry supplies, assist with vendor communications, and provide general administrative support.Employment TypePart-time (24 - 32 hours/week)Work ModelOn-site (office-based)Key ResponsibilitiesOffice Cleanliness & Facility SupportMaintain a clean, tidy, and organized office environment throughout the week.Ensure shared spaces, including the pantry/kitchen, meeting rooms, reception, and break areas, are kept clean.Collaborate with external cleaning vendors as necessary (track issues, report needs).Monitor and report facility-related issues (e.g., broken equipment, maintenance needs).Pantry / Food & Beverage ManagementCoordinate catering services.Ensure timely replenishment of pantry items (food, drinks, snacks, coffee/tea, etc.).Track inventory levels and forecast replenishment needs based on team usage.Regularly place orders with suppliers and manage deliveries.Maintain pantry storage cleanliness and organization (stock rotation, removal of expired items).Perform basic daily care for coffee machines, water dispensers, and refrigerators.Office Supplies & General Administrative SupportManage office supplies inventory (stationery, printing supplies, household items).Assist with internal office events.Handle ad-hoc administrative tasks as assigned by HR/Operations.QualificationsPrevious experience in office administration, support, or facility/pantry management is preferred.Reliable, hands-on, and comfortable with physical tasks (e.g., carrying supplies, organizing stock).Strong attention to detail and high cleanliness standards.Excellent time management skills and ability to work independently.Friendly, service-oriented attitude with a team-first mindset.Proficient in English, both spoken and written.Basic computer skills.

As a Commercial Coordinator at Proforto, you will play a pivotal role in driving the success of our commercial projects. Apply now!What Will You Do?In your role as a Commercial Coordinator, you will ensure that our commercial projects are executed smoothly and efficiently. You will support various initiatives, facilitating effective collaboration among teams and ensuring deadlines are met. Your organizational skills will help bring clarity to plans and ensure they are executed effectively.Establishing and monitoring schedules, action lists, and deadlines;Coordinating commercial projects, including international expansions;Collaborating with teams in Marketing, Sales, Development, Finance, and external partners;Organizing meetings and ensuring follow-up on action items;Assisting in the launch of new countries and propositions;Tracking and analyzing KPIs, dashboards, and reports;Structuring processes within CRM and project management tools;Identifying improvement opportunities and contributing to more efficient workflows.Proforto is continuously evolving, building an organization focused on enjoyment and growth at work. We foster an open and engaged culture, with short lines of communication and ample room for personal initiative. Together, we strive to enhance processes and create a work environment where everyone feels heard and can develop.

Dijksma Koudetechniek in Emmeloord, Flevoland is looking for an Administrative Assistant to join the team part-time, working three days per week. This position suits someone who appreciates variety in daily tasks, values clear structure, and enjoys interacting with colleagues and visitors. The team operates in an informal, practical setting where everyone’s contribution is visible and appreciated. What you will do Process accounts payable and receivable Answer phone calls and welcome visitors Check and reconcile packing slips Handle time sheets Assist with monthly closings Provide general administrative support Manage social media and internal communication tools This role serves as a central point for administration and is often the first contact for both colleagues and guests. Close cooperation with another team member ensures smooth daily operations. What you can expect Part-time schedule: three days per week Support from a close-knit and down-to-earth team Space to work independently Informal, hands-on company culture Competitive salary and strong benefits under the Metal & Technology CAO Work where your efforts are seen and valued

IT System Administrator24-32 hours per week Join our dynamic IT department, the beating heart of our digital infrastructure, where cutting-edge technology meets job satisfaction. As an IT System Administrator, you will ensure the optimal performance of our servers, network, and cloud environment. You will provide second-line support and continuously enhance the security and efficiency of our systems. If this excites you, reach out for a personal meeting—no video calls, just a human connection. That's how IT works at Berg Toys.THE OUTDOORS IS YOURS! Shape Your FutureOur focus is on building a stable, secure, and forward-looking IT environment. As an IT Specialist, you will not only consider today's needs but also plan for tomorrow. Proactively monitoring and analyzing systems is second nature to you. You will resolve potential disruptions before they arise and implement new hardware and software with a keen eye for quality.You will ensure that backups, user authorizations, and IT security measures are impeccably managed, both locally and in the cloud. Additionally, you will contribute to the design and enhancement of our infrastructure and digital workspaces. Hybrid working? You make it a reality. Telephone services (both fixed and mobile) will also fall under your management. You will liaise with suppliers, assist in procurement processes, and serve as the primary contact for users with second-line inquiries. In short, you are the professional who keeps everything running smoothly.You will collaborate closely with colleagues within the IT department and report directly to the IT Manager. 100% YouYou hold a Bachelor’s degree, preferably in Computer Science, and have extensive experience with Microsoft environments. Hybrid and cloud infrastructures are familiar territory for you. You possess strong analytical skills, are customer-focused, and communicate effectively. Additionally, you work in an organized manner, are proactive, and have a strong sense of responsibility. Integrity and professionalism are your hallmarks, and you always prioritize effectively.

vdkgroep is seeking a Service & Maintenance Coordinator for its Twello, Gelderland location. This position calls for a mix of technical know-how, strong planning skills, and a service-oriented approach. The coordinator will ensure maintenance projects run smoothly, support both clients and internal teams, and help maintain high standards across all activities. Role Overview This role centers on managing service and maintenance operations at BUILDING technology. The coordinator acts as the primary point of contact for clients, suppliers, and colleagues, handling both administrative and technical aspects to keep projects on track. Main Responsibilities Plan and organize maintenance projects and service appointments. Serve as the first contact for clients and internal teams regarding service and maintenance issues. Prepare maintenance quotations for ongoing and new projects, either independently or alongside the Commercial Manager. Provide remote support and arrange project visits when necessary. Guide and supervise field staff, ensuring they are informed about current tasks. Compile and process maintenance and incident reports for administrative purposes. Keep up to date with technical advancements and new maintenance procedures. What vdkgroep Offers A varied in-house position that blends planning, technical expertise, coordination, and service. Work within a professional organization that values skilled craftsmanship and direct communication. Opportunities to develop further in building automation and service process management. Access to job-related courses and training, fully supported by BUILDING technology. An environment that appreciates organizational skills, technical knowledge, and a service mindset.

Are you passionate about structure, accuracy in numbers, and meticulous record-keeping? Do you thrive in a comprehensive financial role, working independently with precision? If so, we have an exciting opportunity for you.In this pivotal role, you will be at the center of financial administration for both the Netherlands and Belgium. Your primary responsibilities include ensuring the timely and accurate processing of accounts payable and the meticulous posting of payroll journal entries from the payroll department. Your efforts will directly impact two essential areas of financial administration, ensuring that incoming invoices and salary-related bookings are recorded fully, accurately, and punctually.With your meticulous approach, sense of responsibility, and keen eye for detail, you will solidify the financial foundation of our operations. You will monitor progress, maintain an overview, and ensure that all data is accurately recorded to facilitate a thorough month-end closing process. By working at the intersection of accounts payable and payroll entries, you will play a valuable role in the financial process, collaborating closely with colleagues and stakeholders to ensure that the administrative processes for both countries align effectively.

Administrative AssistantDo you enjoy collaborating with diverse teams and aspire to be a dependable point of contact for our technicians and internal colleagues? Are you committed to ensuring that processes run smoothly and efficiently? If so, this role is perfect for you!Your ResponsibilitiesAs an Administrative Assistant, you will work within the Business Support Center, alongside a team of 10 colleagues. Your role will ensure that administrative processes are seamless, maintaining communication with technicians and keeping relevant parties informed. Each day brings new challenges, making your work dynamic and engaging.Process incoming tickets within our system.Create orders for preparing packages for new technicians.Manage the departure of technicians, from returning equipment to completing administrative tasks.Oversee the administration of materials, tools, and other necessary supplies.Maintain communication with various internal departments and field technicians.

In your role as System and Network Administrator, you will be primarily responsible for managing the local IT infrastructure at Lely Netherlands and our Lely Centers across the Benelux region. Your efforts will ensure smooth operations while providing support to colleagues and leading IT projects within our distribution network. This includes overseeing IT equipment such as telephony systems, PCs, and video conferencing tools, as well as managing computer networks, servers, and access rights.You will play a crucial role in upholding IT and cybersecurity standards to maintain the security of our operations. Additionally, you will install and manage data, software, and mail servers; configure routers; and set up workstations.In this position, you will collaborate closely with the IT department at our group headquarters in the Netherlands. Alongside infrastructure management, you will provide hands-on technical support to colleagues at Lely Netherlands and our Lely Centers in the Benelux, ensuring they can effectively use office applications, intranet and internet systems, and various software packages. Your expertise will also extend to supporting Lely-specific applications across our distribution network.A portion of your responsibilities will include executing IT projects initiated by the Lely Group, customizing training sessions to educate users, and managing databases for the distribution network, which includes creating and deleting accounts and email addresses.

flexbee is looking for a Logistics Administrative Associate to support warehouse logistics in Zoetermeer, Zuid-Holland. This position offers a mix of administrative duties and the chance to help improve processes within a family-run business focused on frozen logistics. The office is warm and comfortable, even though the products are kept cold. Role overview As part of a small team of four, the Logistics Administrative Associate manages the administrative flow of goods entering and leaving the warehouse. The role covers a broad range of tasks, from inventory tracking to document preparation, all aimed at keeping operations smooth and accurate. What you will do Process and prepare paperwork for inbound and outbound goods Maintain detailed inventory records for each customer Coordinate with carriers about loading, unloading, and delivery times Draft and process transport documents, export certificates, and official paperwork Track and register packaging flows with attention to detail Facilitate communication between office, logistics, and transport teams Handle administrative tasks related to emails, phone calls, and invoicing Suggest and support improvements in administrative processes This is a full-time position (40 hours per week), Monday to Friday, between 07:00 and 17:00. Start times are flexible and set weekly based on your availability. Compensation and benefits Full-time contract (40 hours per week), starting with a 6-month direct employment agreement Gross monthly salary of €3000 to €3200 Signing bonus of €250 Travel expense reimbursement of €0.23 per kilometer 25 vacation days 7 national holidays (New Year's Day, King's Day, Easter Monday, Whit Monday, Ascension Day, first and second Christmas Day)

Are you excited about being the main point of contact for our subcontractors? Do you have a keen eye for detail and thrive on ensuring projects are delivered as promised? If you are looking for a dynamic job where every day brings new challenges, we have the perfect opportunity for you!Your Role:As the Coordinator for the BU-B2B, you will be a versatile professional, bridging the gap between outdoor civil teams and internal engineering. Your role will involve ensuring smooth operations and timely project completion. This position includes both indoor and outdoor responsibilities, offering a varied work environment.You will play a crucial role in scheduling our business fiber optic projects and coordinating all necessary disciplines for these initiatives.Lead and coordinate civil projects.Manage and motivate the execution team and external partners.Monitor project timelines, quality, and safety.Conduct site inspections and ensure compliance with safety regulations.Proactively identify bottlenecks and adjust plans as necessary.Maintain constructive communication with management.Report on progress and outcomes.Initiate proposals for improvements.What We Offer:A fantastic team in Veenendaal.A competitive salary commensurate with your experience, with growth opportunities during your time at Circet. Circet offers a solid collective labor agreement (Metaal & Techniek) with associated pension plans.A role-bound annual bonus.8% holiday pay, paid out in May.Generous leave: 25 vacation days + 13 ADV days, totaling 38 days per year (for full-time employees), with the option to exchange up to 10 leave days for a higher gross salary.Access to Benefits at Work, where you can enjoy substantial discounts on fashion, electronics, outings, and more.Discounts on gym memberships through our company fitness plan.Opportunities for personal development through training modules from GoodHabitz, or, if you're looking for a significant step forward, via our Circet Academy.

As a Model Coordinator, you will leave your mark within the design team responsible for shaping the project environment. Your role is pivotal in ensuring the smooth operation of integrated projects. Guiding design sessions and enhancing the efficiency of project workflows is fundamental.You will enjoy creating the 3D coordination model that brings together various disciplines. This model supports the integrated design and keeps project issues updated. As the central point of contact, you will play a crucial role in signaling and facilitating within the project organization.Does this sound appealing to you? If so, this position is perfect for you!Your responsibilities as a Model Coordinator include:Adopting a proactive approach to ensure active coordination between various disciplines (acting as a bridge builder).Managing the model management system, establishing work agreements for information delivery, and conducting clash detection.Coordinating and documenting agreements in the BIM Execution Plan, maintaining them in consultation with the information manager, design leader, and chief designer. As the right hand of the design leader, you will ensure compliance with agreements.Keeping abreast of market developments in 3D design and model coordination, assessing needs within the organization, and contributing to knowledge sharing within the Cluster.