Project and Administrative Coordinator

Join our dynamic team at crewbloom as a Project and Administrative Coordinator, where your organizational prowess and attention to detail will shine. In this fully remote position, you'll play a pivotal role in streamlining daily operations and ensuring effective communication among various stakeholders. Your responsibilities will include managing administra…

Role Overview Remote Raven is looking for an Administrative and Sales Coordinator based in the Philippines (remote). This role supports sales operations, manages day-to-day administrative tasks, and helps keep communication clear among team members. The coordinator plays an important part in advancing sales efforts and supporting customer satisfaction.

Job Title: HVAC Office Administrator / Operations CoordinatorLocation: Fully RemoteJob Description: We are seeking an exceptionally organized and detail-oriented individual to oversee the administrative and operational functions of our HVAC company. The ideal candidate will excel at multitasking, meeting deadlines, and ensuring seamless operations. This role demands outstanding communication skills, a proactive mindset, and the ability to manage diverse tasks including job coordination, customer relations, project management, compliance, and marketing efforts.Key Responsibilities:Job Coordination & Documentation: Manage work orders, change orders, submittals, RFIs, and RFPs.Customer & Vendor Communication: Engage with clients, vendors, and contractors through email, phone, and WhatsApp.Project & Office Management: Assist with bids/proposals, track equipment rentals, material purchases, and change orders while maintaining communication with on-site project managers.Compliance & Safety: Support site-specific safety plans and regulatory paperwork management.Marketing & Social Media: Contribute to managing our online presence, customer engagement, and brand visibility.HVAC Plans & Vendor Pricing: Review HVAC plans and specifications, request pricing from vendors, and track all estimates and submittals using Monday.com.PlanSwift & Estimating Support: Utilize PlanSwift for reviewing takeoffs, measuring materials, and preparing estimates.

Role overview The Legal Administration & Workflow Coordinator plays a key role in supporting legal operations for twoconnect-careers. This remote, dayshift position helps keep the practice organized by managing administrative tasks and workflow systems. The coordinator ensures that matters, communications, and daily coordination run smoothly, allowing the team to stay efficient and focused. Main responsibilities Monitor and maintain workflows, task lists, and deadlines using tools such as Monday.com. Coordinate schedules, meetings, and priority items for fee earners to streamline daily operations. Set up new client files and handle client intake processes accurately and on time. Manage incoming emails and communications, triaging and routing them to the appropriate team members. Draft, format, and prepare basic legal and administrative documents following firm templates and protocols. Keep digital and physical filing systems up to date, ensuring records meet practice standards. Follow up with fee earners and stakeholders on outstanding tasks and workflow items to keep matters moving forward. Ensure administrative and workflow tasks are completed thoroughly and on schedule. Communicate clearly and professionally with clients, internal teams, and third parties about workflow and administrative matters. Assist with document control, matter coordination, and general legal administration as required. Support internal initiatives to improve workflow efficiency, organization, and administrative processes. Provide occasional assistance with marketing activities, such as podcast coordination and scheduling speakers. Take on other duties as assigned. Location This position is fully remote and based in the National Capital Region, Philippines. Work is performed during regular dayshift hours.

Role overview remote-va seeks a Real Estate Administrative Assistant / Coordinator to help manage brokerage operations from the Cordillera Administrative Region, Philippines. This remote, full-time position centers on supporting real estate transactions and maintaining accurate documentation. Success in this role depends on strong organization, close attention to detail, and experience with real estate paperwork. Comfort with Excel and Google Sheets is also important, along with a working knowledge of contracts and transaction processes. Main responsibilities Prepare, review, and organize real estate documents such as contracts, agreements, and transaction files. Maintain up-to-date records using Excel and Google Sheets. Track property listings, transaction progress, and client information. Assist with listing management, closing procedures, and documentation timelines. Coordinate communication between agents, clients, and external parties. Ensure all documents comply with brokerage policies and regulatory standards. Handle a variety of administrative and clerical duties as needed. Location and employment details Remote role based in the Cordillera Administrative Region, Philippines Full-time position

Operations Coordinator:Plan and organize all scheduled activities, including audits, across all sectors of Business Assurance.Notify stakeholders of audit schedules 90 days in advance, ensuring confirmation is received 45 days prior to the audit date.Collaborate with key personnel in Business Assurance to meet Year-To-Date (YTD) revenue targets.Ensure that all audit activities are properly booked and aligned with the client’s Scope of Certification, covering chosen management system standards, industry sector, technical areas, products, and processes.Adhere to system-related processes and assist with various applications, including reporting and onboarding new users.Engage with clients to understand their needs and goals, demonstrating a commitment to service and responsiveness.Learning Services Coordinator:Manage the reservation of training rooms and assist in creating training packages.Ensure timely and accurate issuance and dispatch of training invoices and certificates.When necessary, present and promote SGS SSC services, including training offerings, while preparing sales reports.Communicate client issues, complaints, and requirements effectively to Training Management.Negotiate with clients as per authority or in consultation with senior management.Assist in the procurement of training supplies and services in coordination with the Finance and Administration Division.

Join our dynamic team as a Charter Booking & Administration Coordinator in a fully remote position! This role is perfect for detail-oriented individuals who thrive in a fast-paced environment. You will be responsible for coordinating charter bookings, managing schedules, and ensuring that all administrative tasks are handled efficiently and effectively.

The Sales Administrator plays a vital role in bolstering the efficiency of the sales team by providing essential administrative support across various sales functions. This position is tasked with the organization and management of documentation, maintaining precise records, facilitating communication within the team, and enhancing overall productivity.Key Responsibilities:Oversee and organize all sales documentation, including proposals, contracts, and agreements.Regularly update the CRM system to maintain accurate and current customer information.Streamline communication between the sales team and other internal departments to maximize workflow efficiency.Assist in creating sales reports, performance dashboards, and other documentation as requested by the sales team.Coordinate scheduling of meetings, calls, and follow-ups for the sales team, ensuring all calendar entries are orderly.Support everyday administrative tasks such as managing email correspondence, data entry, and file organization.Monitor sales performance metrics and aid in compiling data for weekly or monthly performance reviews.Ensure timely submission of necessary documents while adhering to internal processes.

Join our dynamic team as an Outreach and Operations Coordinator, where you will take charge of essential operational tasks typically handled by Talent Assistants and Coordinators. This role functions as the operational backbone of our organization, overseeing brand outreach, deal tracking, scheduling, research, and contract support.This position is perfect for individuals who excel in a fast-paced, high-volume setting, take pride in delivering impeccable work, and remain composed under pressure. You will work closely with a senior pod manager who will provide guidance and training as part of our collaborative pod workflows.A. Outreach & Deal SupportExecute outbound brand outreach (aiming for approximately 10-15 contacts daily)Conduct follow-ups (2-3 times) with brands that have yet to respondMaintain daily brand and talent pipelines using tools like Affinity and CreatorIQAssist with deal operations, including tracking campaigns, deliverables, and brand expendituresHelp with the invoicing processRespond to incoming RFPs and brand inquiriesSupport contract workflows by managing redlining, version control, and storageB. Scheduling & Administrative SupportCoordinate scheduling for creators, brand calls, and internal pod meetingsArrange and coordinate travelManage inboxes effectively (filtering, templated responses, follow-ups)Order milestone gifts and streamline gifting workflowsAssist in maintaining the content calendar (scheduling uploads and reminders)C. Research & Data OperationsCreate brand outreach lists and vertical-specific targeting dataAnalyze social media and content performance metricsUpdate CRM systems (Affinity, CreatorIQ)Maintain internal rosters, creator profiles, and deal tracking documentsSupport talent scouting through basic research and deck preparationD. General Back-Office SupportParticipate in internal meetings to take notes and provide summariesGenerate daily and weekly status reports for podsHandle file management, data entry, and organizational tasks

Are you an organized and proactive individual with a passion for supporting teams? Lingarogroup is seeking a dedicated Team Coordinator to enhance our operational efficiency. In this role, you will manage schedules, facilitate communication, and ensure that our projects are on track.

Job Title: Operations Assistant / Administrative CoordinatorLocation: RemoteEmployment Type: Full-timeGender Requirement: Male applicants only Job DescriptionThe Operations Assistant / Administrative Coordinator is essential to the seamless execution of daily office operations. In this role, you will support the team by managing schedules, confirming communications, conducting research, preparing spreadsheets, and monitoring daily reports. We are looking for a detail-oriented, proactive individual who can efficiently manage multiple administrative tasks while maintaining a high level of professionalism. Key ResponsibilitiesAssist with scheduling meetings, interviews, and various internal activities.Confirm and follow up on phone calls with clients, partners, and team members.Conduct research and compile findings into actionable summaries.Prepare and maintain spreadsheets to track operational metrics.Monitor daily reports and highlight inconsistencies or delays.Provide comprehensive administrative support to various departments.Maintain organized digital records and documentation.Coordinate with internal teams to ensure a smooth workflow. QualificationsMale applicant, ideally residing in the Philippines.Demonstrated experience in administrative or operational support roles.Exceptional organizational and time management skills.Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.Outstanding written and verbal communication abilities.Capacity to multitask and prioritize effectively.Familiarity with CRM tools and scheduling platforms (e.g., Calendly) along with basic reporting systems.A high degree of professionalism, discretion, and reliability.Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory. Preferred SkillsExperience working in remote environments.Familiarity with EMR, Symplast, or similar platforms.Basic understanding of sales coordination or client-facing support.Ability to adapt to fast-paced and evolving workflows.

Role Overview The Repairs & Maintenance Coordinator supports the operations team of an Australian retail-focused company, working remotely from Metro Manila. This independent contractor role centers on providing timely administrative assistance, keeping records accurate, and ensuring communication flows smoothly between the operations team and contractors. About Hunt St Hunt St connects Australian businesses with skilled remote professionals in the Philippines. In this position, work happens directly with the client, no outsourcing agency involved. Enjoy a fully remote setup, collaborating from home. Client Background The client is an Australian company focused on making repairs and maintenance in the retail sector more efficient. By offering a managed service powered by advanced technology, they help retail teams manage maintenance tasks with greater clarity and less hassle. Their goal: simplify repairs and maintenance so retail staff can focus on their core work. Key Responsibilities Record Maintenance: Keep records current and accurate. Support the operations team in data quality projects, such as updating information for maintenance jobs, clients, and contractors. Help maintain account and user records. Communication: Ensure updates and follow-ups are clear, timely, and precise, especially when coordinating overdue maintenance activities. Overdue Task Coordination: Spot overdue tasks and follow up as needed, working between the operations team and contractors. Tasks include: Nominating jobs to suppliers Tracking responses to quotes Coordinating contractor attendance Monitoring overdue attendance dates Confirming supplier job completions Following up on supplier invoicing Ad Hoc Support: Handle miscellaneous requests from the operations team as they arise. Contract Details Contract Type: Independent Contractor Agreement Location: Remote , Metro Manila, Philippines Salary: $1500 - $1800 AUD per month Working Hours: Aligns with Australian business hours (about 9 AM - 5 PM, Monday to Friday). Some flexibility is available for managing your schedule as a contractor.

Twoconnect is looking for a New Energy Coordinator to handle scheduling and administrative support for daily operations. This is a remote, dayshift role for candidates based in Metro Manila, Philippines. The coordinator plays a key part in keeping activities organized by managing calls, appointments, and communication between clients and internal teams. Key responsibilities Answer and direct incoming calls in a professional manner. Provide clients with clear information about scheduling and available services. Coordinate appointment schedules for clients and internal staff, keeping calendars updated. Look for ways to improve scheduling processes to support productivity and customer satisfaction. Make follow-up calls to confirm appointments or reschedule as needed. Maintain accurate records of appointments and communications. Assist in preparing and distributing schedules and related documents. Handle other administrative duties as assigned, including data entry and organizing office materials. What helps in this role Attention to detail and strong organizational skills are important for managing multiple tasks. Reliability and clear communication matter, especially when coordinating between clients and teams.

Join our dynamic team at SGS as an Operations Coordinator. In this entry-level position, you will play a crucial role in supporting our management and administrative functions. You will be responsible for coordinating various operational tasks, ensuring efficient processes, and contributing to the overall success of our organization.

hunt-st seeks an Executive Assistant / Operations Coordinator to work remotely from the Philippines. This role supports the executive team and plays a key part in managing daily business operations from a home office. Responsibilities Handle scheduling, communications, and a range of administrative duties for executives Coordinate multiple projects, keeping track of deadlines and progress Work to simplify and improve internal processes to boost productivity Assist with general operations, ensuring tasks advance as planned Requirements Strong organizational skills with close attention to detail Clear and professional communication style Comfort managing several responsibilities at once Proactive mindset for problem-solving and improving processes

Medical Virtual Assistant / Intake CoordinatorJob Type: Full-time / Part-time Location: RemoteJob Overview:As a Medical Virtual Assistant / Intake Coordinator, you will play an essential role in enhancing patient care through effective intake processes and robust administrative support. Your responsibilities will include managing patient information, scheduling appointments, and facilitating communication in a dynamic healthcare environment.Key Responsibilities:Patient Intake Management: Accurately collect and confirm patient demographic and insurance details.Appointment Scheduling: Efficiently coordinate and schedule appointments with healthcare professionals.Medical Record Handling: Ensure meticulous data entry and management of patient records in Electronic Health Record (EHR) systems.Insurance Verification: Assist in confirming insurance coverage and eligibility for medical services.Patient Communication: Manage inbound and outbound calls, addressing inquiries with professionalism and empathy.Pre-Appointment Preparation: Compile necessary medical histories and documentation prior to consultations.Coordination with Healthcare Providers: Enhance communication between patients, providers, and insurance representatives.HIPAA Compliance: Uphold confidentiality and ensure compliance with healthcare privacy regulations.Administrative Support: Provide assistance with medical billing, claims processing, and other administrative tasks as required.

Part-Time Administrative AssistantWorking Hours: Monday to Friday, Paris Time ZonePosition OverviewWe are seeking a dedicated and detail-oriented Administrative Assistant to enhance the efficiency of our European Brand and Logistics teams. This role involves vital tasks such as order coordination, shipment tracking, and maintaining operational documentation.This is a junior-level opportunity tailored for individuals who thrive in structured environments, enjoy coordination tasks, and excel in accurate record-keeping across teams. Your contributions will be essential in ensuring the smooth processing and tracking of product orders, PR shipments, and early samples.Core ResponsibilitiesCOGS Orders & PR ShipmentsReceive briefs from the Brand Team and facilitate product orders with the Logistics Team in designated warehouses.Coordinate PR product orders, ensuring clear communication with both the Brand and Logistics Teams for accuracy.Monitor shipment tracking and delivery progress.Assist in resolving minor customs-related challenges.Calculate and confirm final order costs.France PR CoordinationUtilize the dedicated PR platform to place French PR orders.Track deliveries and provide regular updates to the French PR Manager.Early Sample CoordinationCreate DPD shipping labels for early sample dispatches.Send labels to the US team for preparation of shipments.Facilitate the first delivery from the US office to Europe.Ensure timely tracking of shipments.Order Tracking & DocumentationMaintain a shared Excel tracking document for all European Brand Team orders.Keep records updated with the latest order status, delivery dates, and shipping methods.Ensure precision in all shipment information.

Job Title: Bilingual Appointment Setter & Patient CoordinatorJob Code: FK-HHWCPosition Type: Part-TimeWorking Hours: 3:00 PM – 6:00 PM, Monday to Friday; 9:00 AM – 1:00 PM on Saturday (Pacific Daylight Time)Salary Rate: $6–$8 per hourJob Responsibilities:Transform inbound leads from Instagram campaigns into scheduled appointments through prompt and effective follow-up.Oversee and coordinate referrals from physicians and partner providers, ensuring a seamless patient intake process.Schedule, confirm, and reschedule patient appointments while ensuring calendar accuracy.Engage professionally with patients in both English and Spanish, providing clear guidance and support.Conduct insurance verification, including eligibility checks and clarification of benefits.Maintain accurate and updated patient records in Reviva EHR.Handle administrative tasks such as data entry, documentation, and follow-up tracking.Provide exceptional customer service, addressing patient inquiries and concerns swiftly.Collaborate with internal teams to ensure smooth patient flow and operational efficiency.Monitor lead conversion and appointment metrics to meet performance goals.Requirements:Must be bilingual in English and Spanish (required).Minimum of 1 year of proven experience in appointment setting, lead conversion, or patient coordination.Preferred background in healthcare administration or medical virtual assistance.Experience with insurance verification and patient eligibility checks is a plus.Familiarity with EHR systems (experience with Reviva EHR is advantageous).Excellent communication and interpersonal skills.Strong organizational and multitasking abilities.Ability to thrive in a fast-paced, patient-focused environment.Proficient in CRM tools, scheduling platforms, and basic administrative software.Results-driven mindset with a keen attention to detail.Basic Requirements:Must demonstrate proficiency in speaking and writing English clearly.Relevant work experience is mandatory.Must provide an NBI clearance and/or Local Police Clearance background check prior to onboarding.Availability for video meetings with camera on when necessary.Technical Requirements:Device: Reliable laptop or desktop computer.Internet: High-speed connection (minimum 10 Mbps).Audio: Noise-canceling headset.Video: Webcam for virtual meetings.Workspace: Quiet, professional environment.

Join RemoteVA PH, a premier virtual assistance agency dedicated to delivering exceptional administrative support to clients globally. Our expertise lies in optimizing business operations through dependable virtual assistance.We are in search of a meticulous Virtual Administrator who will be responsible for managing client communications and invoicing. The perfect candidate will possess a strong background in email management, invoice preparation, and be proficient in essential tools such as Outlook, CAD, and QuickBooks.Key Responsibilities: Professionally and promptly manage client email communications. Accurately create and dispatch invoices utilizing QuickBooks. Keep organized records of all communications and transactions. Work collaboratively with the team to ensure a seamless workflow.

Join RemoteVA as an Architectural Administrator and make a significant impact by supporting the dynamic operations of an architectural planning office remotely. In this vital role, you will facilitate administrative communications, liaise with clients, and oversee invoices and project schedules efficiently.The successful candidate will be organized, detail-oriented, and possess outstanding communication skills, with the ability to thrive in a fast-paced, remote work environment.Key Responsibilities:Promptly manage and respond to client emails using Outlook in a professional manner.Prepare and issue invoices through QuickBooks.Coordinate with architects and team members regarding project schedules, deadlines, and necessary follow-ups.Organize and maintain digital files, including CAD drawings and relevant documentation.Update and track project timelines utilizing Monday.com.Assist with general administrative and office-related tasks as needed.