HR Administration Coordinator

We are seeking a dedicated and detail-oriented HR Administration Coordinator to join our dynamic team at dev2. In this crucial role, you will support our human resources department by managing various administrative tasks, contributing to employee engagement, and assisting with recruitment processes. Your organizational skills and proactive approach will be …

Join Point72 as a Front Desk Coordinator in our Warsaw office, where you'll play a pivotal role in ensuring seamless operations and a welcoming environment for our clients and staff. You will be the first point of contact, representing our esteemed company with professionalism and poise.Your responsibilities will include managing front desk operations, facilitating communication between departments, and providing exceptional administrative support. We seek an enthusiastic individual who thrives in a fast-paced environment and possesses outstanding organizational skills.

Join Us in Shaping the Future of the Leather Industry! At Gusti Leather, we are committed to sustainability, transparency, and slow fashion, driven by our passion for design and quality craftsmanship. We believe in producing leather that is fair, durable, and responsibly sourced — and we demonstrate this belief every single day.As our Full-Time Office Coordinator, you will be the organizational foundation of our office, ensuring that every aspect runs efficiently while supporting our people-centric processes.Your mission: to organize, structure, and actively contribute to our forward momentum. Your Mission: Prepare and send sales invoices Assign invoices Manage payments and liaise with the accounting office Procure office and warehouse supplies Engage with external offices and companies Maintain direct communication with our offices in Berlin and Rostock Coordinate ongoing projects Provide comprehensive secretarial support‍ Assist with HR tasks Evaluate supplier pricing, address disputes, and negotiate terms Undertake various administrative dutiesYour Profile:Proficient in English for effective communicationPractical skills in MS Office and confidence in using digital toolsStrong interpersonal skills and confidence in dealing with external partnersExcellent organizational skills and a proactive approachSense of responsibility, adaptability, and teamwork spiritValid driving licenseOrganizational and administrative skills to facilitate daily operationsNegotiation skills and experience in project managementWhat We Offer: A stable employment contract with a reputable company Opportunities for professional development, training, and skill enhancement Competitive salary Necessary tools for work Discounts on our products Work in a dynamic, growing company with a youthful and creative team Medical care through LuxmedAbout UsSince 2009, Gusti Leather has been crafting fair and durable leather products cherished across the globe. With our team in Rostock, international collaborations, and a growing community, we continue to define the future of sustainable leather goods.Join our mission. Become part of #TeamGusti.

Join Us in Redefining the Leather Industry! At Gusti Leather, we seamlessly blend sustainability, transparency, and slow fashion with an unwavering commitment to design and quality. Our philosophy centers on the belief that leather can be ethically produced, durable, and fair—something we demonstrate daily.As a Full-Time Office Coordinator, you will be the linchpin of our operations, ensuring that our office functions seamlessly while also championing our people-centric initiatives.Your mission is to organize, structure, and actively contribute to our progress.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the largest law firm globally, delivering outstanding service to clients throughout Europe, the Middle East, and Africa. Our EMEA business services team is integral to enhancing efficiency, fostering innovation, and promoting collaboration.We are dedicated to excellence at Dentons Business Services EMEA, providing legal professionals with state-of-the-art solutions. Our vibrant and diverse team collaborates effectively to offer a variety of services, including finance, IT, human resources, marketing, and more. We take pride in our culture of continuous improvement and adaptability.Role Overview:The Time Recording Coordinator will oversee daily operations related to Finance Data Administration, focusing on financial master data (clients, matters, fee earners). This role involves implementing processes and daily supervision while closely supporting the Finance Data Administration Process Owner and other aspects of Revenue Management.The responsibilities are divided into two main areas. The first involves activating, maintaining, and deactivating fee earners' accounts, resolving integration issues, ensuring data quality between HR/Talent and Finance systems, enhancing time recording process efficiencies through standardization and automation, and managing daily tasks associated with missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices, addressing integration challenges, and ensuring data quality between Risk and Finance systems. This role requires supporting users and establishing effective relationships with both internal and external clients, including regional Finance teams and Partners.User training and support across EU offices may also be required.Key Responsibilities:Verification of recorded and released timeChasing timekeepers to ensure timely reportingManaging timekeeper accounts in Elite, including activation, termination, and maintenancePreparing various reports (e.g., Leaving Partner list, Rate Report)Coordinating assigned campaignsParticipating in discussions focused on process improvements and new system implementations

About Us SharkNinja is a leading global product design and technology firm, renowned for its diverse array of 5-star rated lifestyle solutions that enhance the quality of life for households worldwide. With two trusted global brands, Shark and Ninja, our company has consistently demonstrated innovation in the market, launching disruptive consumer products that have enabled us to penetrate multiple product categories, significantly boosting our growth and market share. Headquartered in Needham, Massachusetts, and employing over 4,100 associates, our products are available at prominent retail outlets, online platforms, and through distributors globally. This position is based in Warsaw (Hybrid) - 3 month contract. We are in search of a Sales Coordinator to join our administrative team on a fixed-term contract for three months to cover a maternity leave. In this role, you will support the sales team and the broader business efforts to foster our growth within the Retail and European Distributor markets.By collaborating closely with the account management team, you will have the chance to manage tasks that bolster our sales and marketing initiatives. This role serves as a vital link between internal departments and external customers.Key ResponsibilitiesAssist National Account Managers in managing a portfolio of retail accounts, maintaining promotional plans, and executing general administrative tasks as needed.Coordinate with Product Development to ensure accurate completion of product set-up forms for our retail partners.Support the Brand Protection team in enforcing the SharkNinja Partner Programme, including identifying and communicating with non-compliant sellers.Help the Brand Protection team monitor a central inbox for Partner Programme enforcement and support.Perform any other sales administrative tasks as required by the business.Preferred QualificationsProficient in Microsoft Office Suite (Word, PowerPoint, Excel).Strong organizational skills and attention to detail.Excellent communication skills, both verbal and written.

Join Verkada as an IT Administrator and be a crucial part of our tech-savvy team. In this role, you'll manage and optimize our IT infrastructure, ensuring seamless operations across various departments. You will work closely with our internal teams to troubleshoot issues, implement system upgrades, and maintain security protocols. If you have a passion for technology and a knack for problem-solving, we want to hear from you!

Jacobs Douwe Egberts is looking for an Office Administrator in Warszawa to help keep daily office operations running smoothly. This position centers on supporting administrative processes and assisting with facilities-related tasks. Main responsibilities Manage a range of administrative duties to support the office team Assist with facilities management and help maintain a comfortable workspace Contribute to a positive office experience for all employees What to expect This role focuses on creating an efficient and organized office environment. Success means handling tasks proactively and working closely with colleagues to support daily operations.

Customs Support Group (CSG) is a long-established customs services provider, active across 14 European countries with more than 100 offices and a team of over 1,700 specialists. Since 1964, CSG has supported businesses in navigating international trade, simplifying customs procedures, and ensuring compliance with changing regulations. The company handles over 20 million declaration lines annually for more than 60,000 clients, focusing on accuracy, efficiency, and minimizing manual work through digital tools. Joining CSG means working in an international setting where customs expertise and technology come together. Team members collaborate with experienced professionals and gain insight into the complexities of global trade and supply chains. The work directly supports international business and offers a chance to contribute to services that keep supply chains moving. Work alongside customs and technology experts Learn about international trade and supply chain operations Contribute to services supporting global commerce This role offers a path to build a career in a stable, evolving industry where expertise and sound judgment are valued. Role overview The Customs Pricing & Documentation Administrator provides key administrative support for export document legalization and authorization management. This entry-level position ensures that Polish and international trade documents, such as certificates of origin, commercial invoices, and powers of attorney, meet all necessary requirements. The role includes coordinating with organizations like KIG (Krajowa Izba Gospodarcza) and assisting the customs operations team to maintain compliance and smooth processes. Location Warsaw, Mazowieckie, Poland

Join SGS as an Office Administration Specialist and become an integral part of our dynamic team in Poznań. In this full-time role, you will support our management, general administration, and support functions, ensuring smooth operations and efficient communication across departments.

Accor Corporate seeks a Global Sales Coordinator based in Warsaw. This role plays a key part in supporting the company’s global sales strategy, working closely with teams in various regions to keep sales operations efficient and connected. Main responsibilities Coordinate sales activities across different markets and teams, ensuring clear communication and alignment. Assist sales teams with day-to-day operational needs to help processes run smoothly. Review and analyze sales data to identify trends and highlight areas for improvement. What we look for A proactive approach and strong organizational skills. Comfort working with several teams and managing shifting priorities. Interest in sales operations and a drive to improve processes.

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

arhs is hiring a ServiceNow Administrator based in Warsaw. This position centers on managing and enhancing the ServiceNow platform to ensure consistent performance and meet the needs of users across the organization. Main responsibilities Maintain and optimize the ServiceNow platform to support performance and reliability Collaborate with teams throughout the company to deliver solutions that streamline operations Support initiatives aimed at improving service delivery and the overall user experience Role overview This role involves ongoing administration of ServiceNow, focusing on both technical upkeep and process improvements. The ServiceNow Administrator will play a key part in ensuring the platform continues to support business needs efficiently.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

Join our dynamic team at psicro as a Site Coordinator in Warsaw! We are seeking a motivated individual to oversee site operations, ensuring efficiency and effective communication among team members. In this role, you will be responsible for coordinating daily activities, managing schedules, and facilitating communication between various departments. Your organizational skills and attention to detail will be key in maintaining a productive work environment.

Join metromakro as a Store Coordinator where you will play a pivotal role in overseeing store operations and ensuring a seamless shopping experience for our customers. You will coordinate various activities within the store and work closely with team members to maintain the highest standards of service and quality.

Join our dynamic team at metromakro as a Sales and Logistics Department Coordinator. In this pivotal role, you will oversee and streamline our sales and logistics operations, ensuring that our processes run smoothly and efficiently. We are looking for a proactive individual who can foster collaboration within the team and drive performance to meet our ambitious targets.

As a BIM Coordinator at AECOM, you will play a vital role in the development and implementation of Building Information Modeling (BIM) processes across various projects. Your expertise in BIM will ensure that our projects are delivered efficiently and meet the high standards our clients expect.Key responsibilities include collaborating with multidisciplinary teams, managing BIM execution plans, and ensuring compliance with industry standards. You will also provide training and support to team members to enhance their proficiency in BIM tools and methodologies.

Join Alarm.com as a Senior SQL Server Database Administrator, where you will play a crucial role in managing and optimizing our SQL Server databases. You will be responsible for ensuring the performance, security, and reliability of our database systems. This is an exciting opportunity to work with a talented team and contribute to innovative solutions that enhance our services.

Join our dynamic team at tsmg as a Senior Data Center Coordinator. In this pivotal role, you will oversee the management of disk lifecycle and ingest operations, ensuring they align with our operational requirements. You will be responsible for disk procurement, allocation, tracking lost and found disks, scrapping, and shipment processes. Additionally, you will monitor data upload and segregation processes to maintain efficiency and accuracy. Your role will also require you to coordinate with team members through effective conflict resolution, task delegation, goal setting, time management, and resource allocation. Strong stakeholder management skills are essential, as you will communicate updates and statuses to both internal teams and clients, ensuring seamless operations and alignment with our business objectives.