Administrative Coordinator at SGS | Madrid

Join SGS, the world's leading inspection, verification, testing, and certification company, as an Administrative Coordinator in Madrid. In this full-time role, you will play a crucial part in ensuring the smooth operation of our management and general administration departments.

We are seeking a dedicated Administrative Coordinator for Certification Audit Planning to join our dynamic team in Barcelona.Your responsibilities will include:Coordinating audit visits between auditors and the end client, ensuring mutual agreement on the scheduling of audit activities.Assigning auditors to specific tasks.Disseminating necessary information.Inputting data into software applications.Addressing any issues that arise during the planning stages with both clients and auditors.Managing travel logistics for auditors.Handling planning-related incidents efficiently.

Join Eurofins Scientific, a global leader in bioanalytical testing, as an Administrative Professional. In this role, you will be integral to our daily operations, ensuring efficiency and excellence in administrative support. Your responsibilities will include managing schedules, coordinating meetings, and assisting with document preparation.

Join our dynamic team at doco1 as an Administrative Assembler/Preparer. In this role, you will play a crucial part in supporting our administrative functions and ensuring seamless operations. This is an excellent opportunity for individuals who are detail-oriented and thrive in a fast-paced environment.

About SAMY SAMY specializes in brand communication, combining research, creativity, technology, and influencer marketing to build data-driven solutions for brand growth. With a team of over 1,000 professionals in more than 15 offices across 18 countries, including Europe, the U.S., and Latin America, SAMY supports over 100 clients and delivers digital campaigns from concept to execution. Role Overview The NetSuite Technical Administrator will manage system administration, provide daily support, and participate in technical projects for SAMY’s operations. This role focuses on maintaining system integrity, resolving incidents, and working closely with the Functional Lead on new country implementations, feature rollouts, and integrations. The position reports to the Head of IT and is based in Madrid, Comunidad de Madrid, Spain. Main Responsibilities Configure and administer NetSuite, including user roles, permissions, and system setup. Deliver daily support and troubleshoot issues through the ticketing system. Maintain workflows, system security, and operational continuity. Support global rollouts in new subsidiaries, ensuring alignment with company standards. Manage integrations with other corporate platforms such as CRM, expense management, and consolidation tools. Develop and maintain SuiteScript, workflows, and customizations within NetSuite. Work with the Functional Lead to deliver comprehensive solutions for business needs. Create user documentation, lead training sessions, and encourage knowledge sharing to support adoption. Provide backup coverage to ensure uninterrupted operations during absences.

Entain is hiring a Workplace Coordinator in Ceuta. This position plays a key part in supporting a positive and efficient work environment for all employees. Role overview The Workplace Coordinator focuses on maintaining smooth day-to-day operations in the office. The role involves encouraging effective communication and collaboration among team members, helping to create a welcoming and productive atmosphere. What you will do Ensure the workplace remains organized and conducive to productivity Support communication between employees and teams Assist in coordinating office activities and operations Location This role is based in Ceuta.

Join our dynamic team as an Administrative Specialist in Donostia, where you will play a pivotal role in supporting various administrative functions. Your expertise will contribute to streamlining operations and enhancing overall efficiency within our organization.

About The RoleStep into a dynamic environment where each system you manage empowers teams at the forefront of aerospace and defense innovation. As our Systems and Networks Administrator, you will be integral in overseeing, securing, and optimizing a diverse array of IT systems across the enterprise. This multifaceted role demands extensive expertise with core platforms including Microsoft 365, AWS, Jira, Windows Server, and various networking technologies, all while ensuring a comprehensive and proactive security approach. We seek an individual committed to guaranteeing the reliability, scalability, and security of all systems and infrastructure that underpin our business operations.At Destinus, we are transforming the defense sector with state-of-the-art Unmanned Aerial Vehicles (UAVs). Our cutting-edge technologies are tailored to meet the specialized needs of contemporary defense operations, offering unmatched speed, precision, and cost-efficiency. We collaborate with government bodies and defense organizations globally to deliver advanced solutions for mission-critical operations, ushering in a new era of efficiency and technological dominance. Join us in revolutionizing the future of defense through groundbreaking aerospace advancements.What You Will DoAdminister, monitor, and optimize Microsoft 365 services (Exchange Online, SharePoint, Teams, Defender, Entra ID, Intune).Manage and maintain AWS cloud infrastructure, including identity sources, networking, security controls, HPC, SAML, and Route53.Support and maintain Windows Server environments: Active Directory, file services, system patching, and backups.Administer and customize Atlassian Jira and Confluence to align with team workflows and integrations.Collaborate on network infrastructure operations involving switches, routers, firewalls, VPNs, site connectivity, and basic SD-WAN functions.Design networks and allocate subnets for new facilities while maintaining, monitoring, and resolving incidents.Implement security best practices across systems and networks, ensuring compliance, monitoring, and readiness for incident response.Troubleshoot complex infrastructure issues spanning systems, networks, cloud platforms, and applications.Consult with IT support specialists regarding software and hardware configurations, assisting in resolving intricate incidents.Contribute to IT strategy discussions and recommend implementation enhancements to improve performance, security, and reliability of IT systems.Maintain comprehensive documentation of IT systems, configurations, and processes.

At SGS, we are dedicated to hiring the finest professionals and value integrity, curiosity, excellence, respect, inclusion, and collaboration. What sets SGS apart is our unique culture. Are you ready to join a leading company in its sector?We are currently seeking Safety and Health Coordinators for our office in Asturias.Why join SGS as a Safety Coordinator?You will learn from a highly qualified and experienced team.You will receive support from our legal department to ensure that we conduct our work properly.You will gain insight into industrial processes of renowned clients known for their commitment to safety.You will have the backing of a team of coordinators spread across Spain.If interested, you will have the opportunity to explore our other safety services, gaining practical training in areas such as working at heights, risk assessment for machinery (RD 1215/97), and the preparation of explosion protection documents, among others.

Join our dynamic team at Jobandtalent as an Onsite Coordinator in Tarragona. In this pivotal role, you will be responsible for overseeing daily operations, ensuring that everything runs smoothly on-site, and facilitating communication between team members and clients. Your proactive approach will be essential in managing schedules, addressing any challenges that arise, and enhancing overall efficiency.

Join our dynamic team at Veolia Environnement SA as an Administrative Specialist in Facilities Maintenance. In this vital role, you will provide essential administrative support to ensure the effective operation and maintenance of our facilities. Your organizational skills and attention to detail will be key in managing documentation, scheduling, and coordinating maintenance activities.

Join Eurofins, a leading global group of laboratories providing laboratory services to the pharmaceutical, food, environmental, and consumer products industries. We are seeking a detail-oriented Administrative Assistant fluent in English to support our operations at the Elche Parque Industrial. This role involves managing administrative tasks, coordinating communications, and ensuring efficient office operations.

At SGS, we are committed to attracting the best professionals and we value integrity, curiosity, excellence, respect, inclusion, and collaboration. Our unique culture is what sets us apart. Are you ready to be a part of a leading company in its sector?We are currently seeking a Safety and Health Coordinator to join our team in Madrid.As a member of our team, you will have the opportunity to perform the following duties:Be present on site during the execution of work activities.Prepare reports prior to the commencement of activities.Compile reports on completed activities.Attend project meetings.Develop Safety and Health Plans, Risk Assessments, and Safety Coordination documents.Act as a Prevention Technician on site.

Join everfield as an HR & Payroll Coordinator and play a pivotal role in optimizing HR operations across our diverse portfolio of companies. Collaborating closely with the HR Business Partnering team, you will oversee HR administration, manage payroll processes, and deliver precise data and reports to facilitate informed decision-making. As the primary point of contact for daily employee inquiries, you will ensure that HR support is timely, accurate, and compliant, thereby laying the groundwork for effective HR service delivery that allows Business Leaders and HRBPs to concentrate on strategic initiatives.Key Responsibilities:HR Administration: Oversee the employee lifecycle, including onboarding, departures, and absence management. Prepare and distribute employment contracts, maintain HRIS records, and manage company benefits and pension schemes.Payroll: Accurately prepare, process, and validate monthly payroll across portfolio companies, coordinating with external payroll vendors to ensure punctual and precise delivery.HR Operations: Serve as the first point of contact for employee inquiries, assisting with policy updates and ensuring compliance with local labor laws.Compliance: Keep employee records accurate and up-to-date, produce employment letters, and ensure all documentation is audit-ready and compliant with legal and internal standards.Data & Reporting: Maintain high data accuracy in HR systems, providing employee data and reports to support dashboards, analytics, and decision-making processes.Support for HRBP & CoE: Assist with onboarding materials, disciplinary documentation, exit surveys, and operational HR tasks, as well as support Centers of Excellence on program rollouts.

Ukio is expanding across Europe, offering fully furnished apartments for flexible stays of one month or longer. With offices in several major cities and strong backing from European venture capital, the company continues to grow its team and presence in both current and new markets. Ukio has been recognized among Spain’s top startups and emphasizes a culture of diversity, compassion, and integrity. The team values autonomy, ownership, and collaboration, with regular events that bring colleagues together outside of work. Role overview The Project and Improvement Coordinator helps maintain the quality of Ukio’s apartments in Barcelona. This role focuses on coordinating and executing processes that ensure each apartment meets company standards. Responsibilities include assessing apartment conditions, planning and managing improvements, and overseeing on-site work. Collaboration with multiple teams and managing project timelines are central to the role. Success depends on strong ownership, attention to detail, and the ability to handle several stakeholders in a busy environment. Main responsibilities Evaluate apartment conditions and identify areas for improvement. Plan, coordinate, and oversee on-site projects to maintain quality standards. Manage contractors and suppliers, resolving issues during project execution. Location This position is based in Barcelona, Catalonia, Spain.

Role overview Jobgether is hiring a Logistics and Procurement Coordinator for a partner company in Spain. This fully remote role centers on maintaining reliable logistics and procurement operations throughout the business. The position supports day-to-day coordination and ensures processes stay efficient and on track. What you will do Manage shipment schedules to keep deliveries on time Coordinate with suppliers and third-party logistics (3PL) partners Streamline procurement processes and workflows for better efficiency Oversee inventory management and maintain vendor relationships Work closely with internal teams to keep operations aligned Address and resolve operational issues with external partners quickly Requirements Strong organizational skills and attention to detail Clear, confident communication with suppliers and partners Experience with logistics scheduling and procurement tasks Proactive approach to problem-solving Ability to work independently in a remote environment Location This role is fully remote within Spain.

We are looking for a dedicated Senior MQ/Spazio Administrator to join our team for a long-term project. The role requires working morning and evening shifts from Monday to Friday, alongside availability for 24/7 on-call support.

Join our dynamic team at unit44 as a Cloud Administrator. In this pivotal role, you will be responsible for managing and optimizing our cloud infrastructure, ensuring seamless operational efficiency and system performance.As a Cloud Administrator, you will work closely with our IT department to implement cloud solutions, monitor system health, and address any issues that arise. You will play a critical role in maintaining the security and integrity of our cloud environment.

Veolia Environnement SA is hiring an Administrative Lawyer in Torremolinos. This role centers on legal matters involving public administration and helps maintain compliance with relevant laws and internal policies. Key responsibilities Offer legal guidance on issues connected to public administration Track and interpret regulations to support ongoing compliance Assist the legal team with preparing documentation and managing cases Role overview This position works closely with the legal team to ensure that Veolia Environnement SA meets regulatory requirements. The Administrative Lawyer contributes to the company’s standards and supports its commitment to sustainable environmental solutions.

airapps is looking for a System Administrator to help manage and maintain IT systems in Barcelona. This position focuses on supporting the company’s infrastructure and keeping systems running smoothly. Role overview This role involves daily management of servers and IT resources. The System Administrator will work closely with team members to implement solutions that support company growth. Attention to performance and security is central to the job. Key responsibilities Oversee and maintain IT infrastructure for reliability and security Troubleshoot and resolve technical issues as they arise Manage servers and related systems Provide technical support to staff Collaborate with the IT team to meet evolving business needs Location This position is based in Barcelona.