Administrative Coordinator

Join our client's dynamic team in Kingston, where an exciting opportunity awaits for an Administrative Coordinator. This role is pivotal in delivering exceptional administrative and reception services to patients and the clinic. Job Overview: Deliver outstanding administrative and reception services to patients and support clinic operations. Collaborate effe…

Join Our Team as an Administrative Coordinator!Location: MargateCompensation: £9.00 - £10.00 per hourContract: Temporary (4-6 weeks)We are seeking a proactive and detail-oriented Administrative Coordinator to support our client, an established facility in East Kent. This is a temporary role initially lasting four weeks, with the potential for extension based on performance and needs.Key Responsibilities:Deliver a comprehensive suite of administrative services, including managing monthly team meetings.Support the Director with daily operations, such as managing their calendar, travel arrangements, and handling personnel inquiries.Manage correspondence, answer phone inquiries, and handle both incoming and outgoing mail, including electronic communications.Oversee office supplies, ensuring adequate stock of stationery.Develop and maintain efficient office systems, both manual and digital, to ensure information is organized and accessible.Establish and maintain files, and utilize software like Microsoft Excel and Access for data management.Assist in recruitment processes, including scheduling interviews and managing documentation for new hires.Coordinate with IT providers for all technology-related needs within the office.Provide administrative support for Health & Safety meetings and initiatives.Manage inquiries through the general information mailbox.Collaborate with the Finance team on payroll preparations and data collection.Perform additional duties as assigned by the line manager consistent with the role's level.About Morgan Jones Recruitment:With over 17 years of experience, Morgan Jones Recruitment is a reputable agency dedicated to fair and equal representation in recruitment. We are committed to connecting talented individuals with the right opportunities.Stay connected with us on social media – follow Morgan Jones on Facebook, Twitter, and LinkedIn!

Join our dynamic team as a Receptionist and Administrative Coordinator at a prestigious company located in Clifton, Bristol. You will be the first point of contact for visitors, providing a warm welcome and efficiently managing incoming calls via a switchboard. If you're seeking a vibrant work environment with diverse responsibilities, this role is perfect for you. During quieter times, you will also engage in various administrative tasks, making every day unique.Blake and Blake Recruitment is excited to partner with a well-known establishment in the Bristol area, seeking an experienced receptionist who is eager to take on administrative duties. This full-time, permanent position offers a schedule from Monday to Friday, 8:30 am to 5:30 pm, with an hour allocated for lunch. You will collaborate with another receptionist and handle a mix of front-of-house, administrative, and hospitality tasks.Your Front of House responsibilities will include:Welcoming visitors and greeting staff as they arrive.Efficiently managing incoming calls using a MITEL switchboard, ensuring a professional and courteous interaction.Maintaining a tidy reception area at all times.Coordinating with various departments to anticipate visitor arrivals.Distributing faxes to the appropriate staff members.Notifying HR about any employee sick calls.Managing the car park diary.Organizing and coordinating with couriers.Sorting and distributing incoming mail.Overseeing the meeting room diary and ensuring rooms are prepared prior to meetings.Arranging lunches and refreshments as needed.General upkeep of the reception and meeting room areas.Your Administrative duties will involve:Filing and organizing documents.Ordering and managing office stationery supplies.Assisting with mail shots, binding, photocopying, and database management as required (training will be provided).Handling overflow typing tasks.To be successful in this role, you must have prior experience as a receptionist, strong IT skills (including proficiency in Word, Outlook, and Excel), and exceptional communication abilities, both in person and over the phone. You will thrive in a team environment and be willing to embrace both traditional front-of-house duties and administrative tasks. A polished appearance is essential, as you will represent the company as the first point of contact. Experience with switchboards is necessary; familiarity with MITEL systems is a plus.Please note that onsite parking is not available, but excellent public transport links to Clifton Village are within close proximity to the office.If you possess the required experience, please submit your CV through the TotalJobs site. A consultant will reach out to discuss your application in further detail.

United Infrastructure seeks a Planner and Administrative Coordinator based in London. This position plays a key part in supporting project planning and managing daily administrative responsibilities. Role overview The Planner and Administrative Coordinator works alongside various teams, helping to organize schedules and ensure information flows smoothly between departments. The role helps keep operations on track by coordinating activities and supporting communication efforts. Key responsibilities Assist with project planning and scheduling Handle administrative tasks to support daily operations Coordinate with multiple teams to align schedules Maintain clear and timely communication across departments

The Project Information and Administration Coordinator will support project delivery by managing timelines, organizing communications, and handling essential administrative tasks. This position is based in Edinburgh and plays a key part in keeping projects on track and teams connected. What you will do Oversee and maintain project documentation, ensuring records are accurate and up to date. Facilitate team meetings, helping to coordinate agendas and follow-ups. Act as a liaison between different stakeholders to keep information flowing smoothly. Implement new administrative processes that improve efficiency across projects. What matters for this role Strong organizational skills and the ability to manage multiple priorities. Comfort working collaboratively within a team and across departments. Attention to detail and a proactive approach to problem-solving. This role focuses on supporting the success of project teams by keeping information organized and processes efficient.

Key ResponsibilitiesGeneral ResponsibilitiesOversee intricate and high-volume administrative processes related to marketing elements, including detailed property particulars.Facilitate and coordinate order processing efficiently.Engage professionally with both internal and external clients regarding their orders, such as scheduling photography appointments and managing expectations.Collect and review content from agents within set deadlines, ensuring it is directed to the appropriate department for processing.Handle telephone inquiries, escalating issues as necessary.Maintain organized filing and proofreading procedures.Administer databases such as NetSuite and Filmmaker.Manage Excel sheets and generate invoices accurately.Prioritize tasks to ensure adherence to service level agreements.Order and package stock supplies efficiently.Verify invoices for the Finance department.Create and present weekly and monthly performance reports to management.Monitor performance metrics, including delivery timelines and work accuracy.Multi-SkillingTake initiative to become proficient in all departmental roles to enable team members to provide mutual cover.Engage in learning responsibilities outside the immediate department to ensure comprehensive coverage as needed.Support other business areas when required, which may involve occasional travel to different company locations.Continuing Personal DevelopmentActively participate in:Fostering a culture of teamwork and collaborative support.Ensuring continuous professional development is prioritized across the team.Regular one-on-one performance and development review meetings with the Team Leader.Skills, Knowledge, and Experience RequiredEssentialProven experience in managing high-volume, fast-paced administrative tasks.Proficient in IT software, including Word, Excel, and PowerPoint.Strong communication skills, with the ability to engage effectively with various stakeholders.Excellent organizational skills with meticulous attention to detail.A collaborative team player who is also capable of taking initiative.The capability to critically assess processes and systems, offering constructive suggestions for improvement.DesirableExperience in the Property or Print industries.

Salary based on experience: £28,000 - £32,000 + bonusAs an Office Administrator / Care Coordinator for Live-in Care, you will play a crucial role in our commitment to providing high-quality care. Your responsibilities will include:Care Scheduling & CoordinationEfficiently schedule live-in care professionals with clients to ensure continuity of care and appropriate skill matching.Manage employee rotas, start dates, handovers, and backup arrangements.Serve as the primary contact for care professionals regarding placements and logistical matters.Communicate with clients or families regarding any scheduling changes as necessary.Compliance & Personnel RecordsMaintain accurate and compliant personnel files for all live-in care professionals.Ensure that all required documentation (e.g., right to work, DBS checks, references, training records) is current and properly filed.Monitor renewal dates and proactively follow up on expiring documents.Support audits and inspections by keeping records well-organized and inspection-ready.Recruitment Support & ScreeningConduct initial candidate screenings, including CV reviews and telephone/video pre-screenings.Coordinate interview schedules and onboarding processes.Maintain clear communication with candidates throughout the recruitment journey.Assist in onboarding successful candidates into compliant personnel files.General Office AdministrationProcess care professional expenses and ensure timely submission for payroll.Maintain essential office records and trackers.Manage small but significant gestures, such as birthday cards and team communications.Provide general administrative support to the management team as needed.

We are seeking a motivated and detail-oriented Hire Desk Administrator to join our dynamic team at dev2. In this role, you will be responsible for managing the hiring process, coordinating schedules, and ensuring a seamless candidate experience. Your organizational skills and attention to detail will be crucial in supporting our recruitment efforts.

About UsAt Administrate, we are a cutting-edge training management platform utilized by a multitude of organizations worldwide for planning, scheduling, communication, and resolving challenges within training departments. Our mission is to deliver an unparalleled platform that empowers enterprises to optimize their training functions, allowing them to focus on meaningful connections rather than administrative tasks.In recent years, we've seen rapid growth, now serving enterprise clients on a large scale. Headquartered in Edinburgh, Scotland, with a presence in the United States and a global remote workforce, we take pride in our achievements and eagerly anticipate our future.We are committed to being an Elevator for People, prioritizing our personnel as the cornerstone of our success. We embrace diverse backgrounds to foster a stronger team. If our values resonate with you, we want to hear from you!About YouYou thrive on challenges and strive for excellence in all your endeavors. With a sense of pride and ownership, you are dedicated to assisting individuals in reaching their objectives. You are an outstanding communicator, adept at translating intricate technical concepts for non-technical executives while precisely articulating business requirements to engineering teams. Your analytical skills and instinct for identifying root issues before proposing solutions set you apart.You flourish at the intersection of technology and business, excited by the prospect of delving into customer workflows, identifying genuine challenges, and crafting effective solutions that are practical and deliverable. You recognize the importance of ensuring that what is sold is executable, taking personal accountability for its success.Collaboration with intelligent, creative individuals invigorates you, and you have little tolerance for mediocrity. You excel in small teams, dynamic organizations, and flexible work environments, where bureaucracy is not a hindrance to your productivity.Possessing a natural inclination towards automation and efficiency, you continuously spot opportunities for process improvements and are proactive in discussing them. You hold yourself to high standards, ensuring that each workday is productive and impactful.Key ResponsibilitiesAs a vital member of our Sales team, you will act as the liaison between customer needs and our platform's capabilities. Your responsibilities include:Collaborating with the Sales team to evaluate the technical feasibility of customer requirements, contributing to a clearly defined scope within the Statement of Work before finalizing deals.Leading pre-sales discovery sessions to gain insights into prospects' existing workflows, challenges, and objectives, translating these into actionable solutions.

About AdministrateAt Administrate, we are revolutionizing training management for businesses globally. Our platform empowers organizations to streamline planning, scheduling, communication, and problem resolution within their training departments. Our mission is to develop a cutting-edge platform that allows enterprises to enhance the efficiency and effectiveness of their training functions, enabling them to prioritize meaningful connections over administrative tasks.Having rapidly evolved in recent years, our platform now supports enterprise clients at scale. With our headquarters in Edinburgh, Scotland, and a presence in the United States, our dedicated team works remotely across the globe. We take pride in our momentum and eagerly anticipate the future ahead.At Administrate, we believe in being an Elevator for People. While our software is essential, it's our employees who drive our success and that of our clients. We value diverse backgrounds and perspectives, as they strengthen our organization. If you resonate with our values, we invite you to connect with us.About YouYou are driven by challenges and aspire to excel in your role. Taking pride and ownership in your work, you are passionate about helping others achieve their objectives. As an excellent communicator, you can effortlessly translate complex technical concepts for non-technical stakeholders and articulate precise business requirements to engineering teams. You possess a keen analytical mind that instinctively seeks to identify root causes before proposing solutions. Colleagues trust your judgment and value your presence.Your enthusiasm lies at the intersection of technology and business. You thrive on analyzing customer workflows, uncovering genuine challenges, and designing practical solutions that deliver results. You recognize that promises made must be met with deliverable outcomes, and you take personal responsibility for ensuring that commitment.Working with intelligent, creative individuals fuels your passion, and you have no tolerance for mediocrity. You excel in small, dynamic teams and flexible work environments, where bureaucracy has no place.Your natural inclination toward automation and efficiency drives you to identify process improvements, and you proactively share your insights. Self-motivated and holding yourself to high standards, you finish your work days knowing you've made significant strides forward.What You'll DoAs a vital member of our Sales team, you will bridge the gap between customer needs and our platform capabilities. Your responsibilities will include:Collaborating with Sales to evaluate the technical feasibility of customer requirements, contributing to a well-defined scope in the Statement of Work before closing deals.Leading pre-sale discovery sessions to gain insights into prospects' workflows, challenges, and objectives, then translating those into actionable insights...

Join Our Team as an Allocation Coordinator As a key player in the Service Delivery team at Medica, the UK’s premier teleradiology provider, you will play an essential role in ensuring the efficient allocation of medical exams, contributing directly to patient care. Key Responsibilities:Efficiently distribute X-rays, CT & MRI scans based on clinical specialism and exam urgency.Maximize daily reporting volumes by leveraging all available reporters and encouraging additional session pickups.Monitor exam reporting to reduce the impact of dropped sessions.Resolve exam allocation issues promptly, collaborating with the hospital PACS team as necessary.Proactively manage service delivery to achieve key performance metrics.Provide insightful feedback on capacity, demand, and panel suitability.Assist reporters with workflow as needed.Collaborate with other teams to maintain the 4 hour and 24 hour service standards.Foster and maintain professional relationships with reporters. Who We Are:As the largest teleradiology provider in the UK, Medica delivers critical services to over 50% of the NHS, with a team of over 200 dedicated professionals. This is a remarkable opportunity to join a company that is continually evolving and expanding its influence in the healthcare sector.

We are seeking a dedicated and detail-oriented Board & Committee Coordinator to join our dynamic team at g-mass in London. In this pivotal role, you will be responsible for coordinating board meetings, managing committee logistics, and ensuring effective communication among members. Your organizational skills and attention to detail will be crucial in maintaining the smooth operation of our governance processes.

Join Our Team as a Shipping and Export Administrator!As a key member of our logistics team at Mono World Limited, you will play a vital role in ensuring the smooth operation of our shipping and export processes. Reporting directly to the Director, this position is essential for maintaining our commitment to timely and efficient delivery of goods.Key Responsibilities:Coordinate and arrange bookings with hauliers, shippers, and freight forwarders to ensure efficient transport.Raise haulage/freight purchase orders in SAP and complete all necessary documentation.Track deliveries and collections, providing timely updates and addressing any discrepancies.Communicate effectively with relevant parties to resolve any scheduling issues.Generate weight tickets and corresponding reports accurately.Handle email correspondence related to shipping and exports.Assist the export team with schedule updates, order creation in SAP, and raising annex VII.Maintain organized filing of paperwork and spreadsheets related to shipping.Provide coverage for weighbridge operations as needed.Manage incoming calls and direct them to the appropriate personnel.Hours of Work: Monday – Friday, 8:00 a.m. to 5:00 p.m.

As an Office Coordinator at Konrad Group, you will play a pivotal role in ensuring the smooth operation of our office environment. You will be responsible for managing daily administrative tasks, supporting office logistics, and fostering a positive workplace culture. Your ability to multitask, coupled with your strong organizational skills, will contribute to our team's success.

Biffa Plc is looking for a Transport Administrator to support logistics operations at the Tipton site. This position centers on organizing transportation schedules, coordinating shipments, and helping the team meet regulatory standards. Key responsibilities Manage and update transportation schedules to keep deliveries running smoothly Coordinate shipments with internal teams and external partners Monitor compliance with relevant regulations and company policies What we look for Strong attention to detail Enjoyment of problem-solving tasks Comfort working in a busy logistics setting This role offers a chance to make a direct impact on daily transport operations within a well-established company.

Business Support CoordinatorLocation: NN12 - Office locationWorking Hours: 9:00 AM to 5:30 PMEmployment Type: Permanent - Full-timeMain Responsibilities:Assist in managing and fostering relationships within our associate model and key contacts.Collaborate with assigned Delivery leads to identify resource requirements, recruit new candidates, and nurture relationships within our associate database.Provide administrative support to the Managing Director, including personal assistant activities.Coordinate various administrative tasks to support the broader business operations.Take charge of back-office technologies, including the website, portal, and CRM (Bullhorn), and organize office events.Manage timesheet setup and oversight for contractors and their timesheet submissions.Engage in marketing initiatives, specifically on social media platforms.Promote a fun and energetic office environment.

Join BrainStation as an Office Coordinator and be a pivotal part of our dynamic team in London. This role involves managing the office environment and ensuring smooth operations to support our innovative projects and initiatives.Your responsibilities will include organizing office logistics, maintaining supplies, and facilitating communication across departments. You will play a key role in enhancing our workplace environment and ensuring that all staff members have the resources needed for success.

Join Our Team as a Scheduling Administrator!About the Role:Glenelly Infrastructure Solutions is thrilled to present a dynamic opportunity for a Scheduling Administrator to support our operations from our Hemel Hempstead office. In this pivotal role, you will be instrumental in ensuring the seamless execution of our projects aimed at modernizing and connecting utilities for both residential and commercial clients.Your day-to-day responsibilities will involve constant communication with customers, our workforce, and various stakeholders. You will maintain and update work management tools, schedule tasks, track progress, and manage rescheduling as necessary, all while ensuring the highest level of data accuracy within our systems.The ideal candidate will possess exceptional communication skills and a proven track record in customer interactions, whether via email, instant messaging, or phone. We also welcome applicants with backgrounds in outbound calling campaigns, customer advisory roles, project coordination, or sales administration. This position is office-based in Hemel Hempstead, with working hours from 8 AM to 4 PM, Monday to Friday.Key Responsibilities:Manage project timelines in the work management system, ensuring accurate updates with completion confirmations or valid reasons for delays.Input scheduled tasks into relevant databases and generate agreed-upon program schedules.Assist in creating daily and weekly updates for the team and project status.Engage with customers and residents to confirm details regarding work activities in their locality.Produce accurate reports as required.Why Join Us?At Glenelly Infrastructure Solutions, our skilled and dedicated teams deliver a comprehensive range of proactive and reactive services throughout the UK. We support our clients, including DNOs and private companies, across all facets of electrical generation.About Us:Glenelly Infrastructure Solutions collaborates with regional and national network owners and operators to deliver cutting-edge engineering solutions. Our expertise spans the full spectrum of the electricity grid, including overhead lines, underground cable networks, and substations. We embrace diversity and celebrate individual differences, fostering an inclusive culture that drives our growth as a strong, dynamic, and innovative organization.

Join our dynamic team at Objective as an Office Coordinator, where you will play an essential role in ensuring our office runs smoothly and efficiently. You will be responsible for managing daily administrative operations, coordinating office activities, and providing support to various departments.As an Office Coordinator, your tasks will include organizing meetings, managing office supplies, and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for someone who is highly organized, detail-oriented, and enjoys working in a collaborative environment.

AJ Bell is seeking a Complaints Coordinator to join the team in Manchester. This hybrid role centers on managing and resolving customer complaints, with a strong emphasis on delivering quality service. It is well suited to those looking to start or build a career in administration. Key responsibilities Oversee the full lifecycle of customer complaints, from initial receipt through to resolution and closure Collaborate with colleagues to provide timely and accurate responses to customers Assist the team with a range of administrative duties as required Work arrangement The position is based in Manchester and follows a hybrid work pattern, combining office and remote work. Team and development AJ Bell provides a supportive environment where team members can develop skills relevant to administration and customer service.