Administrative Specialist Jobs in Canada

1,377 jobs found

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System Canada Technologies logo
Full-time|On-site|Toronto

Join System Canada Technologies as a DataPower Administrator and Configuration Specialist. In this role, you will be instrumental in managing and configuring DataPower environments to ensure optimal performance and security. You will work closely with cross-functional teams to deploy solutions, monitor system health, and implement best practices.

Oct 9, 2012
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System Canada Technologies logo
Contract|On-site|Mississauga

Join our dynamic team at System Canada Technologies as a DataPower Administrator and Configuration Specialist. In this role, you will be responsible for managing and configuring DataPower systems, ensuring optimal performance and security. We are looking for a detail-oriented individual who is passionate about technology and has a strong understanding of administrative tasks and configurations.

Oct 2, 2012
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Marcus & Millichap logo
Full-time|On-site|Vancouver, BC

Join our dynamic team as an Administrative Assistant specializing in Brokerage Administration. In this pivotal role, you will support our brokerage operations by managing a variety of administrative tasks, ensuring smooth daily operations, and enhancing office productivity. Your organizational skills will be key in maintaining our office's efficiency.

Mar 19, 2026
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UAP Inc. logo
Full-time|On-site|Longueuil

As a Product Management Administration Specialist at UAP Inc., you will play a crucial role in supporting our product management team. Your responsibilities will include coordinating administrative tasks, managing product data, and collaborating with cross-functional teams to ensure the smooth operation of product initiatives.

May 1, 2026
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Artelia logo
Full-time|On-site|Longueuil

Artelia seeks an Administrative Assistant / Recruitment Specialist to join the Energy department in Longueuil. This position blends administrative responsibilities with active participation in recruitment efforts. Main responsibilities Manage various administrative tasks to support daily operations within the department Contribute to recruitment activities, assisting in attracting and onboarding new professionals Role impact This role supports the smooth functioning of the Energy team and plays a part in shaping its future by helping to build a strong workforce.

Apr 22, 2026
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System Canada Technologies logo
Windows Technical Specialist

System Canada Technologies

Full-time|On-site|Toronto

Position: Windows Technical SpecialistJoin our dynamic team as a Windows Technical Specialist, where your expertise will play a crucial role in managing and optimizing our Windows systems. We are looking for a proactive individual with a minimum of 5 years of experience in Windows system administration. Familiarity with Linux systems is a valuable asset.Your responsibilities will include: understanding application design and hosting architecture, including databases, web servers, and application servers. You will need to have hands-on experience with application servers such as IIS and WebSphere.The ideal candidate will demonstrate strong planning skills for infrastructure-related activities, ensuring successful implementation and maintenance. You should be adept at collaborating with multiple stakeholders and possess excellent negotiation skills.We value independence and resourcefulness, so you should be capable of executing detailed plans with minimal supervision. Your ability to coordinate and facilitate collaboration among various teams will be essential for the successful execution of our projects.Please note that occasional support during off-hours may be required.

Dec 10, 2015
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Konrad Group logo
Full-time|CA$55K/yr - CA$80K/yr|On-site|Peterborough

Who We Are At Konrad Group, we are a pioneering digital consultancy committed to addressing intricate business challenges for our international clientele with innovative and forward-looking solutions. Our team thrives in a culture that values creativity and is dedicated to developing top-tier digital products utilized by millions of consumers globally. We seek exceptionally intelligent, analytical, and diligent individuals who have a passion for continuous learning. About The Role We are currently seeking a Payroll & Operations Specialist to oversee our global payroll, benefits administration, and employee service operations from our Peterborough office. What You’ll Do Perform advanced data manipulation (including XLOOKUP and dynamic arrays) and manage high volumes of data across various platforms. Integrate systems by maintaining and enhancing existing global HRIS and payroll platforms. Automate processes by identifying opportunities for efficiency and streamlining workflows. Contribute to payroll and benefits administration across multiple states and countries. Ensure compliance with global payroll legislation, including government remittances and reporting. Maintain and audit employee records to ensure accuracy and security across all databases. Implement and uphold effective workflows and internal controls. Deliver exceptional service to internal stakeholders. Support the entire employee life cycle, acting as a reliable point of contact for all staff.

Mar 31, 2026
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Groupe Beaudry logo
Full-time|On-site|Saguenay

Groupe Beaudry seeks an Administrative Coordinator based in Saguenay. This position helps keep daily activities organized and supports the team’s ongoing work. What you will do Manage a range of administrative duties to support office needs Assist colleagues with scheduling, preparing documents, and handling communications Contribute to maintaining efficient workflows and smooth day-to-day operations This role centers on providing reliable administrative support and ensuring the office runs efficiently.

Apr 22, 2026
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Groupe Beaudry logo
Full-time|On-site|Saguenay

Role overview Groupe Beaudry seeks an Administrative Assistant for a full-time role in Saguenay. The position supports the management team and plays a key part in keeping daily office operations running smoothly. Main responsibilities Manage calendars and schedules for managers Coordinate meetings and appointments Handle incoming and outgoing correspondence Maintain and organize filing systems Requirements Strong communication skills Keen attention to detail Ability to multitask and prioritize tasks Organized and reliable work habits This position supports a collaborative team and helps ensure efficient office operations at Groupe Beaudry.

Apr 21, 2026
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aviso logo
Full-time|On-site|Toronto, Ontario, Canada

The Transfer Administrator at aviso manages and processes transfer requests, ensuring each step meets company policies. This position supports smooth transitions and aims to deliver a positive experience for everyone involved in the transfer process. Role overview This role focuses on handling transfer requests from start to finish. Attention to detail and a commitment to organizational standards are essential. The Transfer Administrator works closely with stakeholders to maintain accuracy and compliance throughout the process. Key responsibilities Process transfer requests in line with internal guidelines Monitor compliance with company policies during each transfer Support stakeholders by ensuring clear communication and timely updates Location This position is based in Toronto, Ontario, Canada.

Apr 29, 2026
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cima2 logo
Full-time|On-site|Québec

Join our team at cima2 as an Administrative Assistant, where you will play a crucial role in ensuring our operations run smoothly. In this dynamic position, you will manage various administrative tasks, support our team, and contribute to a positive work environment.

Mar 30, 2026
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info-ways logo
Contract|On-site|Montreal

We are seeking a skilled LDAP Administrator to join our dynamic team at info-ways. In this role, you will be responsible for managing and maintaining our LDAP directories, ensuring optimal performance and security. Your expertise will be crucial in implementing best practices for directory services, troubleshooting issues, and collaborating with other IT professionals to support our infrastructure needs.

Mar 8, 2017
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Prenuvo logo
Full-time|CA$105K/yr - CA$120K/yr|Remote|Remote, Canada

About Prenuvo Prenuvo is focused on shifting healthcare from reactive treatment to proactive prevention. The company’s whole body MRI scan is completed in under an hour, uses no ionizing radiation, and requires no contrast. With a combination of advanced hardware, software, and AI, Prenuvo aims to improve patient experiences and help detect health issues early in clinics worldwide. Role Overview: PACS Program Administrator The PACS Program Administrator ensures the reliability, optimization, and clinical alignment of imaging workflows and PACS systems across multiple sites. This position blends hands-on technical work with program management, supporting radiologists and clinical teams to deliver high-quality, timely, and safe patient care. Main Responsibilities Maintain operational integrity and performance of PACS and related imaging systems. Optimize workflows to support radiologist efficiency and diagnostic quality. Act as a liaison between Radiology, Clinical Operations, and Clinical Engineering teams. Ensure system configurations and data integrity meet clinical needs and regulatory standards. Support the Product & Tech division with direct impact on the Clinical organization. Location This is a remote position based in Canada.

Apr 14, 2026
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Mufg Investor Services logo
Full-time|On-site|Halifax

Join our dynamic team as an Associate in Debt Administration focusing on Loan Administration. In this pivotal role, you will contribute to managing and overseeing loan accounts, ensuring accuracy and compliance with financial regulations. Collaborate with cross-functional teams to enhance operational efficiency and drive customer satisfaction.This position is ideal for individuals who are detail-oriented, possess strong analytical skills, and thrive in a fast-paced environment. You will have the opportunity to grow professionally while contributing to the success of our organization.

Apr 13, 2026
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info-ways logo
Contract|On-site|Montreal

We are seeking a skilled Unix/Linux System Administrator to join our dynamic team at info-ways in Montreal. In this role, you will be responsible for managing and maintaining our Unix and Linux systems to ensure optimal performance and security.The ideal candidate will possess in-depth knowledge of Unix/Linux environments, troubleshooting skills, and experience with system monitoring and performance tuning.

Mar 8, 2017
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nacsworld logo
Full-time|On-site|St. Thomas, ON

nacsworld is seeking a detail-oriented and organized Labour Administrator to join our dynamic team in St. Thomas, Ontario. In this role, you will be responsible for managing administrative tasks related to labor relations, ensuring compliance with labor laws, and supporting HR initiatives. Your contributions will be vital in fostering a positive workplace environment and facilitating smooth operations within the organization.

Apr 29, 2026
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nacsworld logo
Full-time|On-site|St. Thomas, ON

Join nacsworld as a Project Administrator in St. Thomas, Ontario, where you will play a crucial role in supporting project operations, ensuring smooth communication among team members, and assisting in the management of various project tasks. Your organizational skills and attention to detail will be key in helping our projects succeed.

Apr 30, 2026
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Flynn Companies logo
Service Administrator

Flynn Companies

Full-time|On-site|Halifax, NS

Flynn Companies seeks a Service Administrator based in Halifax, NS. This role plays a key part in keeping daily operations organized and ensuring clients receive prompt, reliable service. The Service Administrator works closely with teams across the company and acts as a point of contact for customer needs. Responsibilities Coordinate and maintain service schedules Respond to customer inquiries and requests Collaborate with various departments to support ongoing service delivery Requirements Keen attention to detail Strong organizational abilities Proactive mindset and adaptability Comfortable managing shifting priorities

Apr 20, 2026
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AECOM logo
Full-time|On-site|Waterloo

AECOM is seeking a dedicated and detail-oriented Administrative Assistant II to join our dynamic team in Waterloo. In this role, you will provide exceptional administrative support, facilitating the smooth operation of our office and ensuring that our team can focus on delivering high-quality services.Your responsibilities will include managing schedules, preparing reports, and assisting with various administrative tasks. The ideal candidate will be organized, proactive, and possess strong communication skills.

Apr 29, 2026
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Mattel Inc. logo
Full-time|On-site|Montréal

Join Mattel Inc. as an Administrative Assistant, where you'll play a pivotal role in providing support to our management team and ensuring the smooth operation of administrative tasks. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative functions to enhance our team's efficiency.

Mar 11, 2026

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