Purchase Order Administrative Specialist (Japanese Speaking)

D-ploy is a leading IT and Engineering Solutions provider with a strong footprint across the EMEA region, including Switzerland, Germany, the Czech Republic, Austria, the UK, and the USA. Our commitment to delivering innovative services and solutions has established us as a trusted partner for numerous industry-leading clients.We are dedicated to enhancing o…

Prepare comprehensive materials for meetings, including detailed agendas, insightful reports, and engaging presentations.Handle sensitive information and correspondence with utmost professionalism and discretion.Assist with the efficient printing, copying, and archiving of marketing documents.Schedule and coordinate the marketing department's meetings and conferences effectively.Organize internal staff events such as festive celebrations, company outings, and team-building activities, managing transport, accommodations, and flights.Track and update the marketing department’s monthly and quarterly budgets and expense reports accurately.Initiate and process Purchase Orders (PO), invoicing, and payments for the marketing department; assist in liaising with third-party agencies/vendors for invoicing purposes.Respond to marketing-related inquiries from customers via social media, email, or phone through the CRM system.Perform data entry, filtering, and entry of sales leads into the CRM system.Assist the marketing department and stakeholders in filing monthly expenditures efficiently.Support with additional ad-hoc tasks as assigned by the marketing team when required.

Join our dynamic team at Inmagine as a Front Desk and Office Administration Specialist! We are seeking a dependable and detail-oriented professional who thrives in a fast-paced environment and enjoys being the first point of contact for our office. This position is perfect for someone who loves engaging with people while ensuring that our daily operations run smoothly and efficiently.Your Key ResponsibilitiesOversee front desk operations, managing calls, walk-in visitors, and general inquiriesEnsure the office environment is clean, organized, and professionalManage office supplies, coordinate with vendors, and handle administrative documentationProcess invoices, monitor office expenses, and generate monthly reportsAssist HR and Finance teams with various administrative tasksCoordinate meeting room bookings and support internal eventsSupervise office facilities, equipment maintenance, and company vehicle usageQualificationsAt least 2 years of relevant experience in a similar roleExcellent communication skills in English and Bahasa MalaysiaHighly organized, detail-oriented, and capable of multitaskingProficient in Google Workspace (Docs, Sheets, etc.)Able to work independently with minimal supervisionPossess a positive attitude and be a team playerWhy You Should Join UsWork in a supportive and friendly environmentGain exposure to HR, Finance, and office operationsOpportunities for career growth into senior administrative or office management rolesBenefitsExtra Annual Leave: Enjoy additional annual leave days to reward your loyalty.Optical & Dental Subsidies: Benefit from subsidies for dental and optical care.Life & Medical Insurance: Receive comprehensive life and medical coverage.Coffee and More: Fuel your day with coffee and a variety of beverages available in our pantry.Sports & Social Events: Participate in weekly games and fun-filled festival gatherings.

Join OKX as a Senior Administrative Manager and be a pivotal force in streamlining our administrative functions. You will lead a dynamic team, ensuring operational excellence and providing strategic support to various departments. This role is ideal for a proactive leader with a keen eye for detail and a passion for organizational efficiency.

Retirement Plan Administration Specialist Who are we looking for? We are seeking a dedicated Retirement Plan Administration (RPA) Specialist to join our dynamic team in Malaysia. The RPA team is pivotal in ensuring compliance with retirement plan regulations, conducting government reporting, managing plan terminations, and overseeing retirement plan compliance for our valued bundled clients. This specialist team serves as the go-to experts on qualified retirement plan operations, functioning as an internal consulting group that defines and drives strategic and operational enhancements across the company. Your role will involve ensuring cross-functional alignment throughout the annual retirement plan administration process, managing compliance for our clients, and fostering continuous product improvements. We are looking for an experienced retirement plan administrator who thrives in a fast-paced environment, can independently manage a set of responsibilities, confidently address retirement plan inquiries, and collaborate effectively to optimize workstreams. What will you be doing?Conduct year-end testing for defined contribution plans and prepare 5500s for terminating DC plans (including EZ, SF, and large plans).Draft termination resolutions.Maintain communication with clients throughout the termination process. QualificationsAt least 2 years of experience in retirement plan administration.Experience with plan terminations and/or plan documentation is highly desirable.Exceptional written and verbal communication skills.Strong attention to detail and organizational skills.A passion for helping others.Proficient in Microsoft Office Suite and G Suite.Ability to think analytically and work independently within deadlines.A collaborative team player.Demonstrates initiative and ownership in all work aspects.QKA certifications preferred.Shift: 9am - 6pm ETCompensation: $6 HourlyEmployment Type: ContractWorkplace Type: RemoteSeniority Level: Entry Level

Provide dedicated support to the Key Management team by anticipating their needs. Efficiently manage a complex calendar, including scheduling meetings, arranging travel, and planning events. Serve as the main liaison for internal and external stakeholders, adeptly handling inquiries and requests. Foster and maintain strong relationships with senior executives, clients, and partners. Prepare and review various documents including correspondence, reports, and presentations. Conduct research and compile materials for meetings, presentations, and strategic decision-making. Assist in meetings by taking minutes and organizing refreshments as required. Manage travel logistics, including booking flights, accommodations, and ground transportation. Oversee travel and expense reimbursements, ensuring accuracy and compliance. Maintain organized records and files for easy access and retrieval. Contribute to daily operations by providing essential administrative support. Undertake additional tasks as required, demonstrating flexibility and a proactive approach. Uphold strict confidentiality in all aspects of job responsibilities and sensitive information.

Join Experian as a Database Administrator, where you'll play a crucial role in managing and optimizing our database systems. Your expertise will ensure the availability, performance, and security of our data environment, supporting our mission of providing valuable insights and solutions to our clients.

Provide comprehensive support for all operational activities, focusing on sales administration and necessary documentation to meet management targets.Assist in the preparation of the stamped Open Market Buy Back (OMBB) Agreement and Guarantee Letter, ensuring compliance with regulatory standards.Verify and complete all documentation before preparing and compiling financial statements for farms and HQ to facilitate timely payment processing.Support the Farm Technical team with day-old chick (DOC) placements, feed requisitions, and ensure prompt delivery.Obtain approvals for Purchase Orders related to the buyback of broiler quality, price, and conditions.Process invoices from OMBB farmers, prepare payment advice for HQ, and manage claims and penalties accurately and efficiently.Undertake additional tasks or assignments as directed by management from time to time.

Join Solarvest, a leader in renewable energy, as a meticulous and proactive Business Development Administrator. This pivotal role will support our business development team in enhancing growth and operational efficiency. You will be key in managing administrative functions, fostering communication, and ensuring our business development strategies are both organized and effective.Key Responsibilities:Assist in crafting and submitting proposals, ensuring all necessary documentation is accurate and thorough.Keep detailed records of business development activities, tracking leads, opportunities, and contracts.Coordinate meetings, events, and presentations for the business development team.Generate insightful reports and analyze data to aid in decision-making and strategy formulation.Facilitate communication among team members and with external stakeholders, ensuring timely follow-ups and information dissemination.Support the development and execution of business strategies and initiatives by providing essential administrative and logistical support.Oversee the administration of contracts and agreements with clients and partners.Stay updated on industry trends and market conditions to effectively contribute to business development efforts.Perform additional duties or projects as assigned by management.

Join Solarvest as an Operations Administrator and be part of our dynamic team that drives the renewable energy and carbon trading sectors forward. We are looking for an organized and proactive individual who thrives in a fast-paced environment and is eager to support our essential internal operations.In this role, you will play a vital part in managing administrative processes related to Renewable Energy Certificate (REC) and Carbon Credit transactions, ensuring accuracy and efficiency across all operations.Key Responsibilities:Transaction Support: Facilitate the processing and tracking of REC and Carbon Credit transactions, including managing Sales Orders, Purchase Orders, and platform operations.Data Management: Keep precise and current records of trades, contracts, and client agreements within our internal systems.Administrative Coordination: Assist with daily operational tasks to improve workflow efficiency.Liaison with Stakeholders: Collaborate with internal teams such as finance, sales, and other relevant departments to ensure seamless business operations.

Job Overview:The Business Administrative Executive plays a pivotal role in providing comprehensive administrative and operational support to the Vice President at Solarvest's Global Office. This position is crucial for ensuring the efficient management of daily operations, fostering effective cross-functional communications, and assisting with strategic initiatives related to global operations.Key Responsibilities:Oversee the VP’s calendar, assist the Head of Department (HOD) with meeting coordination, travel arrangements, and correspondence.Compile reports, presentations, and briefing materials for executive meetings to ensure all necessary information is available.Facilitate both internal and external communications across various global offices and departments.Support tracking of projects, documentation, and follow-ups on critical initiatives to ensure timely execution.Manage confidential information with the utmost discretion and professionalism.Assist in monitoring budgets, expense reporting, and procurement processes for effective financial management.Organize events, conferences, and stakeholder engagements as needed, showcasing the company’s commitment to collaboration.

Join Eurofins Scientific as an Account & Administrative Executive, where you will play a pivotal role in supporting our vibrant testing and laboratory operations. This full-time position is ideal for individuals who are motivated, detail-oriented, and eager to contribute to our mission of providing high-quality laboratory services.

Join Accion Labs as a Lead Database Administrator, where you will play a crucial role in managing and optimizing our database systems. We are looking for a skilled professional who is passionate about data management and has a strong background in database administration. Your expertise will help us maintain high performance and reliability in our data environments.

At Critical Manufacturing, we are committed to revolutionizing high-performance operations and bringing Industry 4.0 to life with our cutting-edge, modular MES software. With a global presence and our main technical hub in Porto (Maia), Portugal, we specialize in providing state-of-the-art solutions for the Semiconductor, Electronics, Medical Devices, and other Discrete industries.In 2023, we proudly expanded our operations to Penang, Malaysia, further enhancing our global footprint.Recognized as a Leader by Gartner, we are a part of ASMPT, the world’s largest supplier of premier equipment and a technological partner for the electronics and semiconductor industries. Join us in redefining industry standards! The Opportunity:We are seeking enthusiastic and self-driven individuals with a passion for software development, who thrive in a dynamic environment. If you believe you are a strong candidate for this role, we invite you to apply for the position of HR & Administrative Intern. Your Responsibilities:Human Resources Management Assist in recruitment activities including job postings, resume screening, candidate contact, and interview scheduling. Develop a talent pool through strategic social media engagement and professional networking. Support the execution of Induction and Orientation programs for new hires. Maintain and update HR records including employee files, leave records, and benefits documentation. Organize company events such as meals and team-building activities. Contribute to the development and implementation of company policies. Identify and manage employee training and development needs. Foster an engaging and welcoming workplace culture. Office Administration Oversee the management and maintenance of company assets, including laptops and hardware. Ensure the upkeep of office equipment and supplies. Manage documentation and administrative paperwork. Collect and disseminate necessary information for company operations. Assist with various ad hoc tasks as directed.

Join our dynamic team at fuku, a pioneering company in the Fintech sector, currently seeking an experienced HR & Administration Manager to lead our HR and administrative functions. In this vital role, you will:Human Resources:Oversee and manage all HR and administrative operations of the organization.Develop and implement HR policies and procedures that align with our strategic business goals.Lead comprehensive recruitment initiatives for local and international positions in line with the company's growth plans.Formulate and execute local talent strategies, encompassing job analysis, talent profiling, sourcing channels, and selection processes.Design and enforce attendance, performance appraisal, and compliance systems that meet company standards.Collaborate with headquarters on employee screening, probation evaluations, and performance management frameworks.Support employee lifecycle activities, including onboarding, training, development, and engagement initiatives.Manage employee relations, addressing conflict resolution and performance management.Administer payroll and benefits programs efficiently.Assist senior management in strategic planning and organizational development.Maintain precise employee records and HR databases.Facilitate effective communication between management and employees to foster a positive workplace environment.Administration:Oversee daily office operations, including workspace organization, supply management, document control, and maintenance.Manage relationships with vendors, particularly for office supplies and facility services.Provide administrative support for visitor coordination, travel arrangements, and event organization.Act as a key liaison between the local office and headquarters, ensuring effective implementation of company policies and administrative processes.

Role Overview Turner Townsend is looking for a Receptionist and Office Administrator in Kuala Lumpur. This position serves as the first point of contact for clients and visitors, providing a friendly and professional welcome. The role is central to keeping daily office operations running smoothly and supporting the team with administrative needs. Main Responsibilities Greet and assist visitors at the reception area Manage incoming phone calls and direct them appropriately Schedule appointments and coordinate meeting arrangements Handle correspondence, including mail and email Keep the reception area clean and organized Support the team with general administrative tasks What Helps in This Role Attention to detail Strong organizational skills Personable approach with clients and colleagues Comfort working in a busy office setting

Join Eurofins, a global leader in laboratory services, as an Administrative Assistant in our Muar office. In this pivotal role, you will support our team with a variety of administrative tasks, ensuring smooth operations and contributing to our commitment to excellence.

Join Luxasia as a Marketing & Administration Intern and gain invaluable experience in a fast-paced, innovative environment. This internship offers an opportunity to work alongside seasoned professionals in the marketing and administration sectors, enhancing your practical skills while contributing to exciting projects.

Join our team at mfmb as an Assistant Administrator for a 6-month contract. In this dynamic role, you will support administrative functions, ensuring smooth operations and effective communication within the organization. This is an excellent opportunity for entry-level candidates looking to gain valuable experience in an administrative capacity.

Role overview AvePoint is seeking a Salesforce Administrator based in Johor Bahru, Johor, Malaysia. This position centers on supporting and enhancing the Salesforce platform, which serves both enterprise and government clients. Key responsibilities Meet with business stakeholders to gather and document requirements for Salesforce projects. Adjust and configure Salesforce settings to address operational needs. Maintain and improve the Salesforce platform, focusing on continuous enhancements. Collaboration This role works closely with teams throughout the company to ensure Salesforce aligns with evolving business objectives.