Office Administration Specialist (M/F)

Join SGS as an Office Administration Specialist and become an integral part of our dynamic team in Poznań. In this full-time role, you will support our management, general administration, and support functions, ensuring smooth operations and efficient communication across departments.

Join Techland S.A. as an Office and Administrative Specialist, where you'll play a crucial role in ensuring the smooth operation of our office environment. You'll be tasked with managing day-to-day administrative tasks, coordinating office activities, and supporting various departments to enhance organizational efficiency.

Join our dynamic team at rtbhouse, a leading technology company specializing in advertising solutions powered by cutting-edge algorithms and data-driven strategies. We are seeking an Administrative Assistant/Specialist who will play a vital role in supporting our operations and ensuring the smooth running of day-to-day activities.The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. If you are proactive, adaptable, and thrive in a fast-paced environment, we want to hear from you!

About Fresha Fresha builds an AI-enhanced operating system for the global beauty, wellness, and self-care industries. The platform connects a wide range of businesses, salons, barbers, spas, medspas, fitness studios, and health practices, supporting over 140,000 businesses and 450,000 professionals worldwide. To date, Fresha has facilitated more than 1 billion appointments. Headquartered in London, Fresha operates from 15 offices across North America, EMEA, and APAC. The company’s marketplace helps consumers discover, book, and pay for beauty and wellness services, while professionals manage their operations through Fresha’s business software and financial technology tools. Fresha’s ecosystem includes appointment scheduling, point-of-sale, customer records, marketing automation, loyalty programs, inventory management, and team oversight. Online bookings and automated marketing, integrated with platforms like Instagram, Facebook, and Google, help partner businesses grow revenue. Role Overview: HR Administration Specialist Fresha is hiring an HR Administration Specialist in Warsaw to join its global team. This role reports to the Payroll & HR Admin Team Lead and works closely with both internal colleagues and external partners. The HR Administration Specialist manages HR administrative tasks, maintains accurate employee records, and supports the full employee lifecycle for team members worldwide. Key Responsibilities Manage HR administrative processes for Fresha’s global workforce Ensure employee records are accurate and up to date Support all stages of the employee lifecycle Collaborate with internal teams and external partners Who Will Thrive This position suits someone who enjoys working in a growing, evolving environment and is ready to support a global team.

Join Metromakro, a leading company in the field of human resources, as a Specialist in Human Resources Administration. In this dynamic role, you will be responsible for facilitating and streamlining HR processes, ensuring compliance with labor laws, and supporting employee engagement initiatives. Your expertise will play a critical role in fostering a positive workplace culture.

Join Metromakro as a Human Resources Administration Specialist in Pruszków. In this pivotal role, you will oversee various HR administrative tasks, ensuring compliance with regulations and supporting our team in fostering a productive work environment. You will be responsible for managing employee records, assisting with recruitment processes, and contributing to employee engagement initiatives.

The position bridges the gap between internal and external communication and the administrative support of the secretariat while assisting the HR department. Your contributions will be evident throughout the organization—from daily communications to corporate events and CSR initiatives.Key ResponsibilitiesManage the secretariat (mail, organizing meetings, guest visits, business travel reservations, orders).Organize and coordinate corporate events (e.g., reservations, logistics).Prepare and publish communication content (intranet, website, social media, information boards).Create visual materials and brief informational formats (graphics, flash info, posts, photo reports).Translate articles and posts (PL/EN).Organize and coordinate employee events (e.g., employee of the month, contests).Support the HR department in ongoing projects and operational activities.Collaborate with other departments on administrative and organizational matters.

CD Projekt Red is hiring an Administrative Specialist for the Systems & Settlements division in Warsaw. This is an entry-level role focused on keeping daily operations running smoothly and supporting the team’s organizational needs. Main responsibilities Handle a variety of administrative tasks to assist the division Maintain, update, and organize records Provide support for project management activities as needed Who this role is for This position is a good match for candidates at the start of their careers who want to gain experience in a creative setting. An interest in operational support and careful attention to detail are important for success in this role.

Join Fairmarkit, the leading autonomous sourcing platform that is redefining the procurement landscape globally. Our innovative technology leverages automation, AI, and GenAI to empower procurement teams to optimize their sourcing strategies efficiently and competitively. With solutions designed for tail spend and strategic sourcing, we help organizations reduce cycle times, eliminate unnecessary costs, achieve ESG and diversity goals, and enhance the experience for both internal stakeholders and suppliers. Recognized by esteemed organizations such as Gartner and IDC, we are supported by notable investors including Notable Capital and Insight Partners.We are seeking a Senior Payroll, HR Administration & Accounting Specialist to oversee accounting, payroll, employee documentation, and statutory reporting for our Polish operations. This hands-on, in-house role requires a professional who can operate independently, ensure compliance with Polish regulations, and effectively support our local operations while reporting to our US parent company.Accounting, Banking & Financial OperationsResponsible for day-to-day accounting documentation, payments, and banking activities for the Polish entity:Maintain accounting and financial recordsReview invoices and supporting documentsPrepare documentation for monthly, quarterly, and annual closingsManage payments and banking operationsMonitor expenses and payment timelinesHR Administration, Payroll & Personnel DocumentationMaintain employee personnel files (akta osobowe) in compliance with Polish legal requirementsPrepare employment contracts, civil law agreements, B2B agreements, and related HR documentsCalculate payroll and benefits, as well as other employee-related paymentsPrepare and submit declarations and reports to ZUS, Urząd Skarbowy, GUSEnsure timely payment of taxes, social security contributions, and other mandatory chargesAssist employees and managers with HR and payroll-related inquiriesStatutory Compliance & External ReportingPrepare and submit necessary documentation to public institutions and external partiesServe as the local point of contact for ZUS, Urząd Skarbowy, and other relevant authorities

Role overview The IT Systems Administrator & Support Specialist at netwisesa manages local IT operations, maintains infrastructure, and supports users day to day. This position is based in Warszawa, mazowieckie, Polska. Main responsibilities Handle daily IT requests from employees, providing timely support and troubleshooting. Diagnose and resolve issues with Windows 11, Outlook, Teams, Microsoft 365, printers, Wi-Fi, and VPN connections. Set up and configure workstations, replace hardware components, and coordinate with external service providers as needed. What netwisesa offers Work on Microsoft Dynamics CRM implementation projects alongside experienced managers and industry experts. Collaborate with Microsoft MVPs in the Dynamics CRM field. Opportunity to earn Microsoft certifications. Improve English skills during work hours. Access to a Multisport card and ENEL-MED medical care. Flexible working hours and the option to work remotely or from a well-equipped office with drinks and snacks. Participate in team-building events and enjoy birthday treats. Competitive salary with regular evaluations.

Customs Support Group (CSG) is a long-established customs services provider, active across 14 European countries with more than 100 offices and a team of over 1,700 specialists. Since 1964, CSG has supported businesses in navigating international trade, simplifying customs procedures, and ensuring compliance with changing regulations. The company handles over 20 million declaration lines annually for more than 60,000 clients, focusing on accuracy, efficiency, and minimizing manual work through digital tools. Joining CSG means working in an international setting where customs expertise and technology come together. Team members collaborate with experienced professionals and gain insight into the complexities of global trade and supply chains. The work directly supports international business and offers a chance to contribute to services that keep supply chains moving. Work alongside customs and technology experts Learn about international trade and supply chain operations Contribute to services supporting global commerce This role offers a path to build a career in a stable, evolving industry where expertise and sound judgment are valued. Role overview The Customs Pricing & Documentation Administrator provides key administrative support for export document legalization and authorization management. This entry-level position ensures that Polish and international trade documents, such as certificates of origin, commercial invoices, and powers of attorney, meet all necessary requirements. The role includes coordinating with organizations like KIG (Krajowa Izba Gospodarcza) and assisting the customs operations team to maintain compliance and smooth processes. Location Warsaw, Mazowieckie, Poland

Join our dynamic team at AECOM as a Project Administration Specialist. In this pivotal role, you will oversee project administration functions, ensuring seamless operations and effective project management support. Your expertise will contribute to our mission of delivering innovative solutions that enhance community infrastructure and environmental resilience.

Dentons Business Services EMEA serves as the operational backbone of Dentons, the world’s largest law firm, and is dedicated to providing exceptional support services to clients throughout Europe, the Middle East, and Africa. As a vital part of Dentons’ global network, our EMEA business services team is instrumental in enhancing efficiency, fostering innovation, and promoting collaboration.At Dentons Business Services EMEA, we pride ourselves on delivering excellence in support to legal professionals through advanced solutions. Our dynamic and diverse team collaborates effectively to offer a comprehensive range of services, including finance, IT, human resources, marketing, and beyond. We are committed to nurturing a culture of continuous improvement and adaptability.Role Overview:The Finance Data Administration Specialist is pivotal in ensuring the quality of data utilized by our Finance Departments. This role entails managing daily workloads and tasks related to financial master data, including clients, matters, and fee earners. The specialist will also support the Finance Data Administration Process Owner and various processes within Revenue Management. The role encompasses two primary areas of responsibility. The first involves the activation, maintenance, and deactivation of fee earners’ accounts, resolving integration issues, and guaranteeing data quality and accuracy between HR/Talent and Finance systems. Additionally, the role aims to enhance results and streamline time recording processes through standardization and automation, as well as managing daily tasks related to missing time reports and timekeeper follow-ups.The second area focuses on maintaining records for clients, matters, and payors across all European offices. This includes resolving integration issues and upholding data quality between Risk and Finance systems. The role also demands user support and the establishment of effective relationships with both internal and external clients, including Finance teams, Partners, and Customers across the region.Both areas may require conducting user training and support across EU offices.Key Responsibilities:Execute day-to-day activities and ad hoc tasks related to finance data updates and corrections.Monitor completed and pending tasks, managing work schedules leading up to the monthly closing, and assist in resolving client queries.Collaborate effectively with team members and other departments.Ensure compliance with quality standards and service excellence.Support and participate in assigned campaigns, initiatives, and internal projects.

Join our dynamic team at Alpha Technologies Inc, where you will play a pivotal role in supporting our management and administration functions. Your primary responsibilities will include coordinating the hiring process across multiple teams, securing necessary approvals, collaborating with HR for effective recruitment, and generating reports on space utilization and recruitment metrics.You will oversee the onboarding process for new employees, ensuring they have the necessary user accounts and access rights, while also assisting them in navigating company protocols. As the administrative backbone of our rapidly expanding IT department, you will serve as the primary point of contact for other IT divisions.Your role will also involve creating purchase orders for essential hardware and software within our internal systems and managing the supply of departmental equipment. Additionally, you will be responsible for generating and coordinating departmental communications, such as newsletters, to keep everyone informed.

Booksy Inc. helps independent business owners connect with their clients through a cloud-based marketplace. Founded in Poland, the company now serves creative communities worldwide. Booksy supports entrepreneurs as they grow their businesses, while making it easy for clients to book services online. Providers rely on Booksy for appointment scheduling, payment processing, and tools to build lasting client relationships. Clients can quickly discover and book services using the platform. As Booksy grows, the team tackles new challenges and finds opportunities for creative problem-solving. The company values adaptability and offers space for career development. Role overview The Senior Salesforce Administrator takes ownership of Booksy’s Salesforce platform. This remote role is open to candidates based in Poland and plays a key part in shaping and maintaining Salesforce systems as Booksy continues to scale. What you will do Lead solution design and governance: Drive Salesforce projects across teams from initial concept to delivery. Ensure all solutions meet architectural standards and offer guidance to junior and mid-level colleagues. Optimize configuration and automation: Build and refine data models and advanced Flows. Pay close attention to system performance, Governor Limits, and clear documentation. Enhance user access and security: Develop and update security models for various teams. Perform regular audits to meet compliance requirements. Manage data and reporting: Establish data governance, backup, and retention policies. Oversee large-scale data migrations and cleanup efforts. Location This is a remote position open to candidates residing in Poland.

Join Verkada as an IT Administrator and be a crucial part of our tech-savvy team. In this role, you'll manage and optimize our IT infrastructure, ensuring seamless operations across various departments. You will work closely with our internal teams to troubleshoot issues, implement system upgrades, and maintain security protocols. If you have a passion for technology and a knack for problem-solving, we want to hear from you!

Jacobs Douwe Egberts is looking for an Office Administrator in Warszawa to help keep daily office operations running smoothly. This position centers on supporting administrative processes and assisting with facilities-related tasks. Main responsibilities Manage a range of administrative duties to support the office team Assist with facilities management and help maintain a comfortable workspace Contribute to a positive office experience for all employees What to expect This role focuses on creating an efficient and organized office environment. Success means handling tasks proactively and working closely with colleagues to support daily operations.

Role overview The MDM Administrator at arhs manages and enhances Master Data Management systems to help maintain accurate and consistent data across the organization. This position plays a key part in supporting data integrity and ensuring company-wide data standards are met. Main responsibilities Maintain and optimize Master Data Management (MDM) systems Contribute to data governance initiatives Monitor data quality and implement improvements Ensure compliance with industry standards Collaborate with teams from different departments to keep data consistent and accurate Location This position is based in Warsaw.

arhs is hiring a ServiceNow Administrator based in Warsaw. This position centers on managing and enhancing the ServiceNow platform to ensure consistent performance and meet the needs of users across the organization. Main responsibilities Maintain and optimize the ServiceNow platform to support performance and reliability Collaborate with teams throughout the company to deliver solutions that streamline operations Support initiatives aimed at improving service delivery and the overall user experience Role overview This role involves ongoing administration of ServiceNow, focusing on both technical upkeep and process improvements. The ServiceNow Administrator will play a key part in ensuring the platform continues to support business needs efficiently.

Join Alarm.com as a Senior SQL Server Database Administrator, where you will play a crucial role in managing and optimizing our SQL Server databases. You will be responsible for ensuring the performance, security, and reliability of our database systems. This is an exciting opportunity to work with a talented team and contribute to innovative solutions that enhance our services.