Senior Administrative Specialist

We are seeking a highly organized and proactive Senior Administrative Specialist to join our dynamic team at AITO. As a key member of our administrative staff, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include managing front desk operations, coordinating meetings, and maintaining office supplies t…

Join Delivery Hero as an Administrative Specialist in our Butchery division! We're looking for a detail-oriented and proactive individual to manage administrative tasks and support our operations. This role involves coordinating schedules, maintaining accurate records, and ensuring smooth communication among team members.

Ghobash Group is seeking a Site Administrator and Document Control Specialist based in Abu Dhabi. This role centers on managing site administration and maintaining strong document control processes to support ongoing projects. Role overview Responsibilities include keeping accurate records, handling project documentation, and coordinating communication across teams. Attention to detail and strong organizational skills are essential for maintaining the integrity of documentation and supporting project requirements. Key responsibilities Manage site administration tasks and daily office operations Maintain and organize project documentation and records Coordinate communication and information flow between teams Support documentation needs for project success Requirements Keen attention to detail Strong organizational abilities Comfort working in a fast-paced setting

Become a part of EVA Pharma, an esteemed pharmaceutical organization committed to championing health and well-being as a fundamental human right. As a recognized leader in the industry, we pride ourselves on being an exceptional workplace that nurtures a creative and supportive atmosphere for all our employees.Job SummaryWe are looking for a dedicated and skilled Administrative Specialist to join our vibrant team.The successful candidate will play a key role in our mission to advance human health and well-being, ensuring adherence to the highest standards of excellence in our field.Key Responsibilities:Process invoices, expense reports, and other financial and administrative duties.Oversee executives’ schedules, arrange appointments, and coordinate travel logistics.Manage incoming communications, including emails and calls, prioritizing and redirecting as needed.Organize meetings, prepare agendas, record minutes, and track follow-up actions.Act as a liaison between executives and both internal and external stakeholders.Execute general administrative tasks and any other responsibilities as assigned.

Join Loft Orbital as an IT & Systems Administrator and become an integral part of our innovative team. In this role, you will oversee and maintain our IT infrastructure, ensuring seamless operations to support our mission in satellite technology. Your expertise will be essential in managing systems, troubleshooting technical issues, and implementing security measures.

The Meraki Group is on the lookout for a highly efficient and detail-oriented Office Administrator to enhance our operational capabilities and ensure seamless office management. The successful candidate will handle a variety of administrative duties, provide support to staff, and contribute to the overall efficiency of our office environment.Key Responsibilities:1. Timekeeping & Attendance:Monitor and document daily attendance for all staff and workers.Compile and submit monthly attendance and overtime reports.Collaborate with HR and Payroll to ensure accurate salary processing.2. Bookkeeping & Documentation:Manage petty cash records, vouchers, and expense reports.Assist in organizing financial and administrative records efficiently.Support vendor invoice tracking and payment submissions.3. Data Management:Keep administrative databases, staff records, and files up to date.Ensure systematic documentation, filing, and retrieval of information.Draft reports, letters, and internal communications as needed.4. Labor Camp Management:Oversee cleanliness, maintenance, and safety in labor accommodations.Coordinate room allocations, maintenance requests, and inspections.Ensure compliance with health, safety, and welfare regulations.5. Trade Test & Recruitment Support:Arrange trade test schedules and manage logistics.Maintain candidate data and evaluation records.Support HR in onboarding and document collection processes.6. Utility Bills & Payments:Oversee management and tracking of company utility bills (electricity, water, telecom, etc.).Ensure timely payments to prevent service interruptions.Maintain records of payment receipts and billing cycles.7. HR Coordination:Assist HR with employee documentation, leave management, and renewals.Help coordinate medicals, visa processing, and insurance renewals.Address general employee queries and provide administrative support.

Join Etihad Airways as an Administrator, where you will play a pivotal role in supporting our operational excellence. As an Administrator, you will be responsible for managing various administrative tasks that contribute to the smooth running of our operations. This includes handling correspondence, maintaining records, and assisting with day-to-day office functions.

Join our dynamic team at Egis Group as an Administration Assistant! In this crucial role, you will provide essential administrative support, ensuring the smooth operation of our Dubai office. Your responsibilities will include managing schedules, coordinating meetings, and assisting with various administrative tasks. We are looking for a proactive individual who thrives in a fast-paced environment and is committed to delivering high-quality results.

Help AG is hiring a Guest Relations Specialist & Office Administration professional in Dubai. This position is open exclusively to Emirati Nationals. The role blends guest relations with daily office administration, ensuring visitors receive a warm welcome and the workplace remains organized and efficient. The position also provides broad administrative support to various departments and helps coordinate activities across the company. Key Responsibilities Maintain a tidy, visually appealing office environment at all times. Monitor and restock supplies, stationery, and equipment as needed. Coordinate repairs and improvements with internal staff and external vendors. Arrange refreshments and catering for meetings and guest visits. Oversee preventive maintenance checks and coordinate equipment repairs. Manage contracts with service providers, including maintenance and catering agreements. Welcome and guide visitors, ensuring a smooth and professional experience from arrival to departure. Maintain office presentation and readiness for guest interactions. Personally greet and assist visitors, staying attentive throughout their visit. Process documents for completion, signatures, and filing according to company procedures. Ensure documents and communications meet company standards. Track and report on corporate and operational projects as required. Update internal internet and intranet systems with news and information. Conduct research and draft correspondence or reports as needed. Assist employees with office supply, business card, and mobile phone requests. Manage employee enrollment in corporate systems to ensure proper access. Coordinate training sessions with vendors and customers for internal and project needs. Verify project completion and close out projects in internal systems as per agreements. Location This role is based in Dubai, United Arab Emirates. Eligibility Applicants must be UAE Nationals (Emirati).

Join Meraki Group as a skilled Contract Administrator and take charge of managing contract administration for our civil contracting projects. This essential role involves ensuring that all contracts comply with legal standards, project specifications, and corporate policies while fostering effective communication among all stakeholders.Key Responsibilities: Draft, review, and negotiate contracts with clients, suppliers, and subcontractors, ensuring all terms are compliant and favorable. Oversee contract performance, identifying potential risks and implementing mitigation strategies to ensure adherence to terms and conditions. Maintain thorough project documentation, including correspondence, change orders, and claims management. Collaborate with project managers and legal teams to resolve contract-related issues and draft necessary amendments. Facilitate stakeholder communication to resolve disputes and ensure seamless contract execution. Conduct regular audits of contract documentation and compliance with company policies. Assist in preparing project reports related to contract status, changes, and claims. Provide training and guidance on contract administration to project teams. Stay informed on industry regulations, procurement standards, and best practices in contract management.

AECOM is hiring a part-time Administrator to support operations in Dubai. This position plays a key role in keeping daily activities organized and efficient for the local team. Role overview This role focuses on providing administrative assistance and maintaining smooth workflows within the office. The Administrator will help coordinate tasks and contribute to the overall organization of the team. Key responsibilities Support day-to-day office operations Assist with organizing documents and schedules Help maintain an efficient and orderly work environment Location and schedule This is a part-time position based in Dubai.

Role overview AECOM is seeking an Administrator for its Dubai office. This full-time role is open exclusively to Emirati nationals. The Administrator plays a key part in supporting daily operations and ensuring the team functions effectively. The position centers on a variety of administrative responsibilities that help keep the office organized and productive. Key responsibilities Coordinate and manage administrative tasks to support team efficiency Assist with documentation, scheduling, and general office support Maintain organized records and facilitate communication within the team Who can apply Emirati nationals Individuals interested in building a career in administration within a global infrastructure and environmental services company Location This position is based in Dubai, United Arab Emirates.

Join our dynamic team at Ghobash Group as a Senior Liferay Administrator, where you will play a pivotal role in managing our Liferay infrastructure. In this position, you will be responsible for installing, configuring, and maintaining Liferay environments, ensuring optimal performance and security. Your expertise in Liferay will contribute to the successful execution of projects and the enhancement of user experiences.We are looking for a proactive individual who thrives in a fast-paced environment and possesses strong problem-solving skills. You will collaborate with cross-functional teams to implement solutions that drive efficiency and innovation within our organization.

We are looking for a talented and experienced Applications Database Administrator (Apps DBA) to oversee, maintain, and enhance our varied database and application environments. The successful candidate will have in-depth expertise in Oracle Applications along with a broad knowledge of various database systems, including SQL Server, MySQL, MongoDB, PostgreSQL, and Oracle APEX. Familiarity with technologies such as WebLogic, Oracle RAC, ASM, Sharding, and Pgpool is a plus.KEY RESPONSIBILITIES• Manage and support Oracle E-Business Suite / Oracle Applications environments.• Conduct installation, configuration, performance tuning, patching, and upgrades for databases, including:• Oracle Database (including RAC and ASM)• SQL Server, MySQL, MongoDB, PostgreSQL (with Pgpool and Sharding)• Oversee and configure Oracle APEX applications.• Administer and support WebLogic Server for application deployment and performance optimization.• Monitor system performance, troubleshoot issues, and implement effective solutions.• Ensure high availability, backup, and disaster recovery strategies across all platforms.• Collaborate with development and infrastructure teams to facilitate application lifecycle management and deployment.• Enforce database security policies and best practices.• Create and maintain documentation for database architectures, configurations, processes, and procedures.

Join our dynamic team at Egis Group as an Administration Assistant. We are seeking a motivated and detail-oriented UAE National to support our administrative functions. In this role, you will assist in managing schedules, organizing meetings, and coordinating office activities, ensuring a smooth and efficient operation.

Join our dynamic team as a Customer Service Representative – Administrative at skillerszone, where you will play a crucial role in supporting our customers and internal teams throughout the MENA region. This position seamlessly merges front-line customer service with essential administrative coordination, ensuring efficient daily operations, precise documentation, and prompt resolution of customer inquiries.The ideal candidate will be service-oriented, detail-focused, highly organized, and thrive in a multicultural, multilingual environment. In this role, you will be the primary point of contact for customers through various channels including phone, email, chat, and messaging platforms. Additionally, you will manage administrative responsibilities such as data entry, filing, appointment scheduling, reporting, and liaising with logistics, finance, sales, and technical teams.Successful candidates will demonstrate exceptional communication skills, a professional demeanor, the ability to handle sensitive information discreetly, and a talent for juggling multiple priorities with a calm and solution-oriented mindset.

Oversee the implementation and management of fire safety protocols, building emergency procedures, and security systems, including regular site assessments.Possess a strong background in law enforcement, civil defense, or military service, along with a comprehensive understanding of UAE fire safety regulations and pertinent legal requirements.

Join a leading company in the White Wood, Plywood, and Construction Materials Trading industry as an Accounts & Administration Executive.This position is based in Dubai and is focused on managing daily accounting functions alongside back-office administrative tasks.As an ideal candidate, you will have practical accounting experience in the UAE, excellent documentation skills, and the capability to assist in both financial record management and office coordination.

Join our dynamic team at VAMS as a Network Administrator in vibrant Dubai, UAE. In this role, you will be responsible for managing and maintaining network systems, ensuring optimal performance and security. You will collaborate with IT professionals to implement solutions that enhance our network infrastructure.

AECOM is looking for an Administrator to support daily operations at the Abu Dhabi office. This position is open to Emirati Nationals and centers on maintaining essential administrative tasks. Role overview The Administrator will help keep office activities organized and efficient. This includes handling general administrative duties and assisting with the smooth running of office processes. Key responsibilities Support routine administrative functions in the Abu Dhabi office Help maintain organized office operations Assist team members with day-to-day administrative needs Requirements Emirati National (خلاصة القيد) Interest in office administration and operations Based in Abu Dhabi or able to work on-site