Administrative & HR Support Specialist

About the RoleWe are looking for a meticulous and reliable Administrative & HR Support Specialist to enhance our daily operations within the healthcare sector. This dynamic role integrates hands-on HR administration, recruitment assistance, and overall administrative coordination to guarantee efficient staffing, compliance, and the employee experience across…

Join our dynamic team as an Administrative and Scheduling Support Specialist in the aged care sector, where your organizational skills will shine. This pivotal role focuses on enhancing daily operations within our expanding aged care business.Your contributions will ensure seamless communication among clients, support workers, and internal teams. The ideal candidate will engage in scheduling, administrative tasks, invoicing, and compliance, empowering our onshore team to prioritize exceptional care delivery.Work in a structured and fast-paced environment dedicated to supporting elderly clients, following Australia’s aged care framework.

Job Title: Communications and Administrative SpecialistJob Type: Full-TimeAbout Us:We are a luxury coffee brand founded by a coffee sommelier, specializing in our flagship product, Craft Coffee Concentrate. This premium super-concentrate combines the convenience of instant coffee with the rich flavor profiles of a gourmet brew. Our products are available direct-to-consumer online, as well as through grocery stores, coffee shops, restaurants, and hotels. As a family-owned business in a dynamic startup environment, we are passionate about delivering exceptional coffee experiences.Explore our offerings at drinkkloo.com and follow us on Instagram at @drinkkloo.Featured In:Our products have been recognized by Bon Appetit for the Best Cold Brew Subscriptions and Best Instant Coffee, as well as by Food & Wine for the Best Cold Brew Coffee Concentrates.Key Responsibilities:Outreach: Engage with social media influencers, content creators, and potential retail partners who resonate with our brand ethos and audience. Identify and establish connections with influencers; previous experience is a plus but not mandatory. Build and maintain relationships with influencers and retailers through regular communication and partnership initiatives. Keep outreach records updated in our CRM system. Customer Experience & Support: Act as the primary contact for customer inquiries via phone, email, and chat, ensuring prompt and effective resolution of issues to enhance customer satisfaction. Collaborate with marketing and sales teams to align on customer communications and promotional strategies. Generate reports on customer feedback and service metrics to identify trends and recommend process improvements. Administrative Duties:Oversee daily administrative tasks including order processing, inventory management, and data entry.Qualifications: Exceptional English communication and interpersonal skills. Bachelor’s degree in Business Administration, Communications, or a related field. Demonstrated experience in sales, customer service, or administrative roles, ideally within the eCommerce or luxury goods sectors. Meticulous attention to detail and strong organizational skills. Proficient in CRM software, Microsoft Office Suite, and data management tools. Benefits: Flexible working hours and the option to work remotely. Direct access to the founders and the chance to be part of a growing startup from its inception. Extensive training and professional development opportunities.

Position OverviewJoin our dynamic team as a Mortgage Broker Administrative Support Specialist, where you will play a crucial role in assisting a Commercial Mortgage Broker with essential administrative functions. This position requires a meticulous individual who excels in managing mortgage documentation, organizing client files, facilitating communication, and ensuring timely submission of all paperwork. The perfect candidate will possess exceptional organizational skills, a keen eye for detail, and substantial experience with Excel.Key ResponsibilitiesPrepare, review, and organize documentation for commercial mortgage applications.Maintain accurate and well-organized client files and records.Assist in collecting necessary documents from clients and third parties.Coordinate schedules and manage correspondence with lenders, clients, and stakeholders.Utilize Excel to monitor loan pipelines, update client data, and generate reports.Ensure that all submissions are thorough, compliant, and free from errors.Perform general administrative and secretarial tasks to aid the Mortgage Broker's workflow.

SupportYourApp is seeking an Administration & Operations Specialist who speaks fluent Dutch to join its remote team in Metro Manila, Philippines. This position focuses on a blend of administrative and operational duties, supporting both internal colleagues and external clients in a multicultural, multilingual environment. The company serves technology leaders and values a People First approach, offering team members the chance to build new skills within a growing SaaS business. Main Responsibilities Prepare and process accurate sales invoices, and assist with accounting-related administrative tasks. Follow up on accounts receivable, including communicating with customers about invoices, payments, and contracts. Verify customer orders, ensuring all details are correctly entered into internal systems. Keep customers informed about file statuses, orders, and ongoing administrative matters. Enter, update, and manage sales contracts in the database, maintaining high standards of data quality. Handle a variety of administrative tasks such as reception support, phone management, and general office duties. Support daily operational activities and contribute to the completion of internal projects. Facilitate clear communication between internal teams and clients to improve service and satisfaction. Maintain organized documentation and administrative records, ensuring deadlines and follow-ups are met. Role Highlights Remote position based in Metro Manila, Philippines. Work closely with a diverse, international team. Opportunities to develop skills in administration, operations, and client service within a SaaS company.

We are in search of a meticulous and proactive Content Distribution and Administrative Support Specialist to oversee and amplify content visibility across various platforms while upholding our quality standards. This role entails a strong emphasis on the distribution of social media content, ensuring flawless publication, and providing essential organizational support.Key ResponsibilitiesContent Distribution:Manage the publication of articles across multiple platforms, including the company website, LinkedIn, Facebook, and Twitter.Conduct thorough reviews of content for precision and consistency prior to publication, ensuring a high degree of professionalism.Distribute each article in over 100 LinkedIn groups to maximize visibility, outreach, and engagement with industry professionals and prospective clients.Social Media and Content Quality Management:Oversee and maintain content standards across all distribution channels to ensure a strong and professional brand representation.Analyze and enhance content performance based on engagement metrics and feedback, refining future distribution strategies accordingly.Administrative Support:Assist in organizing and managing the email inbox, prioritizing important messages and eliminating outdated or unnecessary emails to enhance operational efficiency.Support various organizational tasks to streamline administrative workflows when required.Project Assistance:Initiate and successfully complete special projects, including email mail merges, demonstrating a high level of autonomy and initiative.Adapt to changes and provide timely updates regarding project status and potential delays.

NeoWork is looking for a Back-Office Specialist for Legal Administration to help a US-based law firm with litigation and case management support. This remote position is available to candidates based in the Philippines. The focus is on administrative work that keeps legal operations organized and efficient. Key Responsibilities Coordinate calendars for attorneys and intake teams Monitor legal deadlines and follow up as needed Sort, organize, and maintain legal documents Perform a variety of administrative tasks accurately Assist with internal processes so legal staff can prioritize their main work What We Look For Background in legal or administrative support Careful attention to detail Ability to work independently and manage tasks without close supervision Enjoyment of structured, process-oriented work Strong sense of organization and precision Additional Information Remote role based in the Philippines This is not a client-facing position

Join our dynamic team at Dr. Reddy's Laboratories Limited as an Office Administration & Sales Support Specialist. In this critical role, you will provide essential administrative and sales support to ensure the efficiency and effectiveness of our operations. Your contributions will play a key role in enhancing customer satisfaction and driving business success.

Job Title: Executive Assistant & Customer Support SpecialistLocation: Remote - PhilippinesSchedule: Full-Time, Monday to Friday, with hours falling between 6:00 a.m. and 8:00 p.m. CST (40–50 hours per week depending on business needs).Salary: $1,600 – $2,000 USD/month (commensurate with experience)The Executive Assistant & Customer Support Specialist is vital in providing top-tier administrative and operational support to the leadership team at lago-1. This role is essential for ensuring effective scheduling, communication, and coordination of content, enabling the team to deliver outstanding training, coaching, and community experiences. You will play a pivotal role in maintaining organized operations, facilitating community engagement, and optimizing internal systems.Key ResponsibilitiesCore duties include but are not limited to:Managing and coordinating complex calendars.Providing direct executive support to leadership, including administrative needs related to coaching practices.Offering real-time operational support during community gatherings, including managing materials, communications, and digital platforms (e.g., Mighty Networks, WhatsApp).Maintaining and updating training materials with precision and organization.Preparing and ensuring accessibility of meeting agendas and resources prior to sessions.Facilitating internal communication to promote alignment and effective execution across the team.Assisting in the organization and maintenance of systems, documentation, and digital assets.Identifying and implementing improvements in administrative workflows for enhanced efficiency.Utilizing AI tools to optimize and streamline administrative processes where applicable.RequirementsMinimum of 3 years of experience in an Executive Assistant or administrative role.Experience supporting executives or leadership in a fast-paced setting.Proficiency in calendar management and digital collaboration tools.Exceptional written and verbal communication skills in English.Adept at working collaboratively in a remote environment.Basic mathematical and analytical skills.High degree of professionalism, discretion, and organizational ability.Preferred QualificationsExperience with business operating systems (e.g., EOS – Entrepreneurial Operating System).

The Operations and Data Support Administrative Professional is pivotal in enhancing the operational efficiency of a dynamic medical services organization. This role provides extensive administrative, data, and systems support to both internal teams and external clients.Attention to detail is paramount, as the position centers on ensuring data accuracy, facilitating onboarding processes, managing technology systems, and maintaining operational documentation. The ideal candidate should be well-organized, technologically adept, and proficient in navigating various platforms that contribute to delivering exceptional medical services.Key ResponsibilitiesGeneral Administrative & Operational SupportExecute a variety of administrative tasks, including scheduling appointments, managing correspondence, filing, and overseeing document management.Prepare, edit, and format internal documents, forms, and reports with precision.Oversee equipment inventory and liaise with vendors for procurement.Handle sensitive information with utmost professionalism and confidentiality.Assist in organizing internal meetings, corporate events, and communications.Data Entry & ManagementAccurately input, validate, and maintain employee, client, and operational data across various systems.Administer and update data within key platforms, such as:CRM systems (e.g., HubSpot, Salesforce, or similar)Scheduling and workforce management platforms (e.g., Deputy, Workforce)HR and payroll systems (e.g., Employee Navigator, QuickBooks)Conduct regular audits on data to ensure accuracy, completeness, and consistency.Safeguard data security and confidentiality in accordance with HIPAA and organizational policies.Cross-Departmental SupportHuman ResourcesAssist with onboarding and offboarding administrative processes.Maintain employee records, certifications, licenses, and compliance documentation.Track expiration dates for credentials and training.Finance & AccountingHelp with invoice tracking, expense reports, and purchase order documentation.Maintain vendor contract records and payment schedules.Support expense reconciliation and data entry in accounting.Coordinate vendor billing inquiries and follow up on payments.Clinical ServicesAssist clinical operations with scheduling, documentation, and data entry tasks.Keep logs for medical supplies and equipment.Coordinate purchases and manage inventory with vendors.Client Relations / Business DevelopmentFacilitate customer onboarding and maintain documentation for both new and existing clients.Enter and update client records to ensure seamless service delivery.

Join our dynamic team at Lendi Group as a Mortgage Broker Administrative Support professional. In this pivotal role, you will provide essential administrative assistance to our mortgage brokers, ensuring a seamless operational flow. Your responsibilities will include managing documentation, coordinating appointments, and supporting client communications. This is an excellent opportunity for individuals looking to advance their careers in the finance and mortgage industry.

Join a Purpose-Driven Team!At Foundry for Good, we are dedicated to creating businesses that contribute positively to society. We empower nonprofits, trade associations, and mission-driven organizations through innovative software solutions, impactful marketing strategies, and tools designed for positive change.Here’s what sets us apart:Stability & Growth: We are 100% self-funded, ensuring long-term stability and sustainable growth.People-First Culture: Our impressive 95%+ employee retention rate speaks to our commitment to competitive pay, respect, and career development.Global Collaboration: Collaborate with a talented team in both the US and the Philippines who are passionate about excellence and making an impact.Mission-Driven Work: Every position at our company contributes to creating a better world.If you’re eager to enhance your career while making a significant difference, we want to hear from you!Watch Our 'Meet the Team' Video

Become a Vital Member of Our Global IT Support Team!Are you an IT professional who enjoys assisting end users and is enthusiastic about technology? Do you excel in a dynamic environment and see yourself as a proactive problem-solver? If so, we have an exciting opportunity for you to join our IT Support Team in Manila.We are on the lookout for an IT Support Specialist to be part of our global team. In this role, you will manage, support, maintain, and enhance IT infrastructure across DOF offices in the Philippines and regional locations. You will be instrumental in providing an exceptional user experience for both DOF and onshore teams, ensuring smooth day-to-day IT operations.As a member of the IT Support Team, you will offer technical assistance to end users, contribute to continuous improvements, and support regional and global projects as needed. This position also provides opportunities for onsite support across DOF locations.This is an exhilarating time to join our team. We seek individuals with a strong foundation in Service Desk operations, including experience with Active Directory, Office 365, user administration, operating systems, hardware troubleshooting, cloud computing, and network troubleshooting. Knowledge of Incident Management, Request Fulfillment, Problem Management, and Change Management is essential.In addition to technical skills, we value customer-focused, solutions-oriented individuals grounded in strong personal values. You should be empathetic, honest, observant, humble, and rational—someone who embodies the principle of “seeking to understand before seeking to resolve.”To excel in this position, you should possess critical thinking and strong decision-making abilities, capable of recognizing and prioritizing high-impact initiatives. A strong sense of ownership, commitment to meeting deadlines, and the ability to work within time constraints are vital.We also value positivity within our team—collaborative, adaptable, and enjoyable to work with—someone who can engage with diverse audiences and significantly contribute to collective goals.Key Responsibilities:Helpdesk Support: Respond to, troubleshoot, and resolve hardware and software issues via phone, email, or in-person desk-side support.Hardware & Software Management: Purchase, install, configure, and maintain computers, laptops, printers, scanners, and other peripheral equipment.Network Support: Monitor and maintain LAN/WLAN connectivity, including troubleshooting internet connectivity and basic network infrastructure.Onboarding/Offboarding: Provision and deprovision user accounts (Active Directory/Azure), set up workstations, and install necessary software.

About UsWing is on the lookout for outstanding talent to join M32 AI, a visionary company backed by leading Silicon Valley investors, committed to developing intelligent AI solutions for small and medium businesses worldwide.Imagine the dynamics of a startup combined with the reliability of an established corporation, offering rapid innovation without the burdens of bureaucracy.If you thrive on challenges and are eager to create a substantial impact in a pivotal role, this is the opportunity you've been waiting for.We are searching for a Sales & Customer Support Specialist to become part of our team, dedicated to providing exceptional product demonstrations, onboarding experiences, and technical support for our innovative AI product, Central. This position harmonizes sales expertise, customer success, and technical product knowledge, acting as a vital link between our clients and our advanced AI solutions.

Position OverviewWe are looking for a meticulous and proactive Accounting & Administrative Specialist to join our team. This role is pivotal in supporting our insurance accounting operations, facilitating commission reconciliations, overseeing carrier payments, and preparing month-end financial reports. You will play an essential role in ensuring precise reconciliations for direct bill and agency bill, tracking commissions, managing trust accounting, and delivering financial reporting.The ideal candidate will have a strong background in insurance accounting (preferred), demonstrate proficiency in using EPIC, and be adept at managing intricate workflows with carriers, brokers, producers, vendors, and finance partners.Key ResponsibilitiesDirect Bill ReconciliationDownload ReconciliationValidate commission amounts against received paymentsConfirm PR/BR commission percentagesImport transactions into EPIC for reconciliationAccurately associate carrier paymentsNon-Download ReconciliationRetrieve carrier statements from portals or emailConfirm receipt of carrier paymentsDocument statements in reconciliation logsLink payments in EPICAttach statements to carrier records in EPICArchive copies of statements in the Commission folderReceipts & Trust AccountingDocument carrier payments based on bank register activitiesMonitor and record vendor and client paymentsMaintain trust account activity using ExcelDocument financial funding as CFIN on client accountsUpdate trust Excel sheets for all funding activitiesDisbursementsLog carrier, vendor, and client disbursementsIdentify and record any missing disbursements (e.g., auto-payments) using bank registersPayroll EntriesPrepare payroll journal entries on the 7th and 22nd of each month, including:SalariesPayroll taxesInsurance401(k) contributionsFinance ContractsIssue new and renewal finance contracts for Marketing and Senior Account ManagersSubmit signed contracts for fundingRequest payment processing for finance contractsAttach signed finance contracts and follow up with finance companies for fundingAgency Bill & Client InvoicingGenerate client invoices based on carrier invoices and quotesAssist in agency bill and RP invoicing workflowsCollaborate with Senior Account Managers on billing itemsPrepare agency bill reconciliations for CPA review

Join our dynamic Shared Services Center at SGS as a Technical Support Specialist. In this role, you will be the first point of contact for our valued customers, providing exceptional technical assistance and troubleshooting support. Your expertise will help resolve issues efficiently and ensure customer satisfaction. We are looking for a proactive and dedicated individual who thrives in a fast-paced environment.

Join KDCI, a forward-thinking company dedicated to delivering exceptional outsourcing solutions. We are seeking passionate IT Support Specialists to be part of our dynamic team. This role offers the chance to thrive in a stimulating environment where your expertise is not only acknowledged but also nurtured for career advancement.As an IT Support Specialist, you will be pivotal in providing essential technical support and assistance, guaranteeing that our production team operates without technical disruptions. You will play a key role in troubleshooting and resolving issues pertaining to software, hardware, and networks, ensuring all systems function smoothly and reliably.Key Responsibilities:Deliver first-level technical support and assistance to users across various departments.Diagnose and resolve software, hardware, and network-related issues.Install, configure, and maintain software and hardware to ensure optimal workstation performance.Manage user accounts and permissions to ensure secure system access.Assist in the implementation of new software applications and system upgrades.Create and maintain technical documentation and user manuals.Regularly monitor and update IT inventory and equipment status, ensuring accuracy in asset documentation.

The Administrative Support Associate plays a crucial role in providing comprehensive administrative assistance, primarily focused on lead inspection reporting and documentation. This position starts with responsibilities centered around report preparation and data management, with the potential to evolve into scheduling and coordination tasks as the operational demands increase.

Role OverviewAssist-World, a dynamic medical practice located in Honolulu, Hawaii, is seeking a dedicated full-time Healthcare Client Support and Administrative Assistant. This position is crucial for replacing and supporting essential functions previously managed by an in-house W-2 employee.This role is primarily client-facing, emphasizing phone and email communication, scheduling support, and overall administrative coordination. The ideal candidate will possess prior experience in a healthcare environment, demonstrate a solid understanding of HIPAA compliance, and exhibit a professional and empathetic demeanor while interacting with patients and addressing insurance-related inquiries.Key ResponsibilitiesClient & Patient Support● Professionally manage inbound phone calls and address client inquiries● Respond to emails and follow up on patient requests or questions● Provide clear, calm, and friendly communication with patients● Act as the primary point of contact during business hours (Monday to Friday)Administrative Support● Assist with scheduling and appointment coordination● Update and maintain patient information as required● Support healthcare providers with administrative follow-ups as necessary● Ensure accurate record-keeping and documentation in alignment with practice standardsHealthcare Systems & Tools● Utilize the practice’s Electronic Medical Record (EMR) system for essential tasks● Manage inbound and outbound calls using the phone system● Employ Google Workspace for emails, calendars, and internal communications● Adhere to all internal workflows and compliance guidelines

Join SGS as an Administrative and Customer Excellence Support (ACES) Associate, where you will play a vital role in delivering exceptional customer experiences and supporting our sales team. You will be responsible for coordinating customer inquiries, processing orders, and ensuring customer satisfaction. Your attention to detail and proactive communication will help us maintain our commitment to excellence.