Executive Personal Assistant at Winning Assistants | Remote

Job Title: Executive Personal AssistantPosition Type: Full-TimeWork Hours: 9:00 AM to 6:00 PM Eastern Daylight TimeWork Days: Monday to FridaySalary: $6 - $8 per hour, based on experienceJob Code: DO-RH2Workplace: RemotePreferred Candidate Locations: Philippines, Mexico, Honduras, Colombia, or any other LATAM country.We are in search of an exceptionally orga…

We are seeking a proactive and motivated Customer Assistant Manager to join our dynamic team in a fully remote capacity. This role offers a unique opportunity to engage directly in customer-facing operations, manage internal systems, and foster collaboration across various teams. You will take initiative, communicate effectively with stakeholders, and adapt swiftly to evolving workflows.Key Responsibilities:Oversee customer support operations, ensuring efficient handling of inquiries.Manage customer interactions through Intercom, with provided training.Support updates in Pylon, also with training provided.Lead client calls as necessary to address concerns or gather information.Maintain clear and professional communication across various platforms including chat, email, and video calls.Accurately process customer data, support tickets, and operational tasks across multiple systems.Collaborate with internal teams to resolve customer issues and escalate complex cases when needed.Identify process gaps and suggest improvements to enhance the customer experience.Handle administrative and operational tasks beyond traditional virtual assistant duties.Quickly adapt to new tools and evolving responsibilities.

Job Title: Behavioral Health Administrative CoordinatorPosition Type: Full-TimeWork Schedule:Monday – Friday: 10:00 AM – 8:00 PM CDTSaturday: 10:00 AM – 4:00 PM CDTSalary: $5 – $6 per hour (depending on experience)Job Code: RB-TBHWorkplace: RemotePreferred Candidate Location: Philippines or Latin AmericaAbout the RoleJoin a dynamic and expanding behavioral health practice as a dedicated Virtual Assistant. This full-time position offers a unique opportunity to contribute to a significant restructuring phase, with prospects for professional growth and advancement as the team expands.We are searching for an individual who is proactive, detail-oriented, and excels in a fast-paced healthcare environment. Your contributions will enhance patient communication, assist in scheduling, and improve operational efficiency—directly influencing patient care and the practice's growth.Key ResponsibilitiesPhone Call Management: Answer all incoming calls promptly, ensuring no missed calls.Patient Intake & Scheduling: Oversee the intake of new patients and coordinate appointments effectively.Referral Processing: Manage referrals and ensure timely follow-ups.No-Show Follow-Up: Reach out to patients at least twice and send text reminders with appropriate documentation.Insurance Verification & Prior Authorizations: Accurately process and verify patient insurance coverage.Speed-to-Lead Response: Follow up on new inquiries/referrals within 5 minutes, a critical KPI.Patient Support: Provide assistance with patient questions, including basic clinical inquiries when appropriate.Objection Handling (Nice-to-Have): Comfortably address basic patient concerns over the phone.Team Collaboration: Participate in daily Zoom meetings with the team.Performance GoalsEnsure all incoming calls are answered immediately.Maintain rapid response times for new leads and referrals.Enhance patient attendance through structured follow-ups.Support the clinic’s goal of achieving 100 patients/month.Growth OpportunitiesAs the client undergoes operational restructuring, there may be significant team expansion.High-performing individuals may find opportunities for long-term stability and career advancement.RequirementsCore QualificationsHIPAA-trained and certified (required).Proven experience in healthcare administrative tasks.Experience in behavioral health or mental health practices (preferred).Ability to handle patient inquiries beyond scheduling (e.g., medication side effects, general clinical questions).Excellent communication skills (clear spoken and written English required).

SGS is hiring a Technical Assistant for Product Data Management (PDM) in Arequipa. This role centers on supporting PDM processes and keeping product information accurate and up to date. Role overview The Technical Assistant will help maintain and update product data within PDM systems. Daily tasks include assisting with technical documentation and working alongside various teams to support reliable operations. What you will do Keep product data current and accurate in PDM systems Help prepare and organize technical documents Work with other departments to support data accuracy and efficient workflows Requirements Strong attention to detail Interest in technology and managing data Comfort collaborating with multiple departments This position is based in Arequipa.

About the Role SGS is hiring a Logistics Assistant in Lima to support logistics activities for the Laboratory & Testing department. This position helps keep daily operations running smoothly by handling shipments, tracking inventory, and supporting a range of operational tasks. What You Will Do Coordinate shipments and deliveries Monitor and manage inventory levels Assist with operational and administrative logistics tasks What We Look For Strong attention to detail Organizational skills Ability to support multiple logistics processes

Join freedup as a Remote Executive Operations Assistant (EOA) where you will play a crucial role in supporting the Founder with investment, advisory, and strategic growth initiatives. This position is tailored for those who excel in a dynamic environment, thrive behind the scenes, and take charge of operational excellence.We are not looking for a conventional assistant who merely manages calendars. Instead, we seek a proactive team player who can streamline workflows, enhance processes, and ensure key business operations are executed effectively.Initially, you will be entrusted with 3-5 core operational processes in your first month, with opportunities to take on more responsibilities as you establish trust and demonstrate your capabilities.You will collaborate closely with the Founder and the leadership team, benefiting from structured onboarding, comprehensive SOPs, recorded process walkthroughs, and consistent performance reviews.Location: This is a fully remote position (LATAM)

Smiths Group seeks a Warehouse and Inventory Assistant based in Lima. This role helps keep warehouse operations running smoothly and supports accurate inventory management. Main responsibilities Track and update inventory counts regularly Assist with daily warehouse tasks as assigned Work to keep stock records up to date and correct What will help you thrive Close attention to detail when handling records and stock Strong organizational habits to support daily tasks

Job Title: Demand Writer AssistantEmployment Type: Full-time Contractor Workplace: Remote Schedule: Monday–Friday, 8:00 AM – 5:00 PM PT Compensation: USD $800 – $1,000 / month (depending on experience)About HireHawkAt HireHawk, we are dedicated to bridging the gap between outstanding global talent and high-performing U.S. companies. Our mission is to discover exceptional professionals who not only possess the requisite expertise but also demonstrate a relentless drive to excel in their roles. We are passionate about fostering the career growth of our candidates while providing our clients with dependable, remote-ready talent that makes an immediate impact.About the OpportunityAs a Demand Writer Assistant, you will play a crucial role in supporting consumer protection attorneys by effectively managing bilingual client communications and overseeing demand-related processes. This associate-level position involves coordinating settlements, processing documentation, and maintaining correspondence with insurance adjusters. The role demands strong organizational skills and the capacity to thrive in a fast-paced legal environment. Key responsibilities include client follow-up, lien processing, and offering administrative support throughout the demand lifecycle. Fluency in both English and Spanish is essential for providing effective client service.We are looking for a smart, determined professional who excels at detail-oriented work and has strong follow-up skills. The ideal candidate is highly organized, reliable, and client-focused, capable of performing effectively in a dynamic legal environment.ResponsibilitiesManage bilingual client communications in English and Spanish throughout the demand processCoordinate settlement negotiations and release documentation with insurance adjustersProcess and maintain accurate documentation and lien records for all casesConduct systematic follow-up with clients and insurance representatives to advance case resolutionSupport demand writers with administrative tasks and correspondence managementRequirementsRequirementsProfessional bilingual proficiency in English and Spanish, with the ability to communicate effectively with clients and adjustersAvailability for full-time work during 8 AM - 5 PM PST work hoursDemonstrated experience handling legal documentation including releases, CMS forms, PLED waivers, and 1.5.1 formsStrong phone communication skills with the capability to manage inbound and outbound client and insurance adjuster interactionsOrganizational skills sufficient to maintain comprehensive client files and systematically track case-related documentationProven ability to coordinate settlements and obtain signed legal documents from clients and relevant partiesExperience processing and following up on case statuses.

Responsibilities Commercial Support:Manage databases and follow up with potential clients using CRM tools.Coordinate and schedule both in-person and virtual meetings with clients.Conduct commercial calls to generate new business opportunities.Prepare sales presentations and assist in managing commercial proposals.Generate quotations and monitor commercial processes.Track business opportunities and tenders. Digital Marketing:Create and manage content for social media, email marketing, and other channels.Coordinate advertising campaigns and lead generation efforts.Analyze performance metrics on social media and CRM to optimize strategies.Assist in organizing events, webinars, and networking activities.

Join Accor as a Reception Assistant where you will be the first point of contact for our guests. Your role will involve greeting guests warmly, managing check-ins and check-outs, and providing exceptional customer service. You will be responsible for handling inquiries, assisting with reservations, and ensuring a smooth experience for our clientele.

Join SGS as a Technical Assistant and become a vital part of our Laboratory & Testing team. In this full-time role, you will support our operations by ensuring that all technical processes are executed with precision and efficiency. Ideal candidates are detail-oriented, organized, and eager to contribute to the success of our projects.

Join our team at SGS as a Laboratory Assistant, where you will play a pivotal role in supporting laboratory operations. As a key member of our Laboratory & Testing department, you will assist in various tasks that contribute to our commitment to quality and accuracy. This is a fantastic opportunity for individuals eager to develop their skills in a dynamic environment.

About the Role SGS is hiring a Quality Assistant in Ate. This role supports management and support teams by helping maintain quality standards and ensuring compliance with established protocols. What You Will Do Assist with monitoring and maintaining quality processes Support compliance activities related to quality standards Contribute to ongoing efforts to uphold company quality objectives Location This position is based in Ate.

Join our dynamic team at SGS as a Laboratory Assistant Analyst! In this full-time role, you will support laboratory operations, ensuring accurate testing and analysis. Your attention to detail and commitment to quality will be essential in delivering reliable results to our clients.

Join our dynamic team at SGS as a Logistics Assistant, where you will be pivotal in supporting our inspection and field testing operations. This role offers an exciting opportunity to work in a fast-paced environment, ensuring the timely and efficient management of logistics processes.Key responsibilities include coordinating logistical activities, assisting with inventory management, and collaborating with various departments to optimize workflows. Your attention to detail and organizational skills will be essential in maintaining high standards of service delivery.

Join our dynamic team at SGS as a Production Assistant! In this full-time role, you will support our Inspection and Field Testing department, ensuring that our production processes run smoothly and efficiently. Your contributions will be vital to maintaining our high standards of quality and service.

Join SGS as a Quotation Assistant where you will play a pivotal role in supporting our Certification, Consulting, and Training departments. In this dynamic position, you will assist in creating accurate and timely quotes for our clients, ensuring that all details are correctly aligned with their needs.This is an excellent opportunity for individuals looking to start their careers in a reputable organization renowned for its commitment to quality and excellence.

SGS seeks a Laboratory Analyst Assistant in Callao to support daily laboratory operations. This role involves performing tests and analyses that contribute to maintaining high standards of quality and reliability in lab results. The position offers practical experience in a professional laboratory setting. Main responsibilities Assist with laboratory tests and analyses by following established procedures. Work closely with experienced analysts on various projects. Help maintain accuracy and consistency in laboratory results. Team and learning environment Join a group of skilled analysts and participate in day-to-day laboratory processes. This role provides the chance to develop technical skills while working in a supportive team atmosphere.

SGS is seeking a Laboratory Assistant in Arequipa to support the Inspection and Field Testing departments. This role plays a part in ensuring laboratory tasks are carried out accurately, helping the team deliver reliable test results. Main responsibilities Assist with daily laboratory activities Prepare and process samples as needed Help keep laboratory equipment in good condition and maintain a clean workspace Collaborate with colleagues to support consistent testing procedures Who will thrive here This position suits individuals interested in laboratory operations or field testing. SGS encourages applicants who are eager to learn and want to contribute to dependable laboratory outcomes.

About the Role SGS is hiring a Production Assistant for the Inspection and Field Testing department in Pisco, Ica. This is a full-time position supporting daily operations on site. What You'll Do Assist with production tasks as directed by supervisors Support inspection and field testing activities Contribute to the smooth workflow of the department Who We're Looking For This role suits candidates interested in building practical skills and growing within the industry. Previous experience is helpful but not required.